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Abstracts
Communication strategies for the RMA Community
Communication strategies to boost a proactive RMA Community – The Italian way
Format: Fifteen-Minute Discussion Tables
Category: Practical Initiatives
Topic: Professional Development and Recognition
PhD Marco BerzanoWe present the communication strategies and initiatives being implemented by Italian universities, research centers, and other organizations giving voice to the Italian RMA community. Colleagues from around the country has embarked on a journey towards the recognition of the RMA function in Italy.
Getting started as a Project Manager
Surviving the first 50-days as a Project Manager
Format: Fifteen-Minute Discussion Tables
Category: 3. Good Practice
Topic: Project Management
Jake ReardonWhat is (and is not) a Project Manager? Common themes, best practices, and resources
RFO in motion
The role of Research Ethics, Research Integrity, and Responsible Research and Innovation in the development of research funding organizations
Format: Fifteen-Minute Discussion Tables
Category: Discussion Starter
Topic: Open Science & Responsible Research & Innovation
Ülle MustImpact of Research ethics, Research integrity, Responsible Research and Innovation on RFO
CARDEA
Research Managers are Invisible
Format: Oral 30 Minutes
Category: Practical Initiatives
Topic: Policy, Strategy, Evaluation and Foresight
Mary Kate O'ReganCardea is the Roman Goddess of the hinge. Aptly named as Research Managers open Research Doors. Even though Research Managers have been strengthening Europe's Research and Innovation excellence for decades they are invisible from a policy perspective. CARDEA wants to change that!
Custom-made tools for data-driven Research Support
Data tools for EU funding applications made by research supporters for research support and researchers
Format: Oral 30 Minutes
Category: Practical Initiatives
Topic: Proposal Development
Maéva VignesWe will present the comprehensive suite of web applications we have developed at SDU to help researchers and research managers to cut through EU research funding data and maximize the chances of success of EU applications.
Effective Research Management systems:
getting ahead of research data mandates
Format: Oral 30 Minutes
Category: 1. Case Study
Topic: Research information systems (CRIS)
Adrian ClarkWith data sharing pilots from the Horizon project being expanded, and the USA moving forward with requirements from the NIH and the OSTP, data policies are becoming more prolific globally.
Gender dimension: a challenge or an opportunity?
None
Format: Oral 30 Minutes
Category: Discussion Starter
Topic: Open Science & Responsible Research & Innovation
Laura DamianoWith the presentation of the Gender and Diversity tool developed at our institution, I would like to open the discussion on how we as research managers can best support researchers to implement gender and diversity in research proposals and teams.
Horizon Europe Proposal Writing Training
Developing a Horizon Europe Proposal Writing Masterclass training series
Format: Oral 30 Minutes
Category: 1. Case Study
Topic: Proposal Development
Tara MurphyAn outline of the evolution of our Masterclass training over the past two years. Our insights - what has worked, what hasn’t worked, our adaptations in content and delivery, the barriers and challenges. Considerations for Research Support training course developers.
ISGlobal's Mentoring Program for Junior Scientists
ISGlobal's Mentoring Program for Junior Scientists – Lessons learnt from ten years' experience
Format: Oral 30 Minutes
Category: Operational Lessons Learned
Topic: Professional Development and Recognition
Eva CasamitjanaThis session will summarize the lessons learnt and discuss some remaining challenges of ISGlobal’s ten-years experience with a Mentoring Program addressed to postdoctoral researchers and junior faculty.
Impact potential through knowledge exchange data
Using Research Information Management System (CRIS/RIMS) data on knowledge exchange to identify future impact
Format: Oral 30 Minutes
Category: Practical Initiatives
Topic: Impact
James ToonKnowledge exchange (KE) is an important facet of research, ensuring that information is disseminated widely and to a range of research users. We aim to investigate how KE data captured in CRIS systems can assist in early identification of future research impact
Improving Efficiency in Public Project Management
A Preliminary Analysis of the Efficiency of Public Project Management Utilizing Fuzzy Cognitive Maps
Format: Oral 30 Minutes
Category: 1. Case Study
Topic: Project Management
Sara CarbonariThis research is the first in-depth look at how Public Project Management fits into the larger framework of New Public Management, and how "public efficiency" may be measured and improved using Fuzzy Cognitive Maps.
Innovation in Research Support
Innovation in Research Support: learning from experience with IDI&CA
Format: Oral 30 Minutes
Category: Operational Lessons Learned
Topic: Project Management
José Cavaleiro RodriguesThe focus of this presentation lies on a new internal research program, a distinctive milestone that challenged the science and technology managers team at Lisbon Polytechnic, and the routines mainly implemented in legal practices, and administrative and financial proceedings.
Making a research integrity policy operational
Towards simplicity: making a research integrity policy operational to promote a culture of integrity
Format: Oral 30 Minutes
Category: Operational Lessons Learned
Topic: Policy, Strategy, Evaluation and Foresight
Mr Sidney EngelbrechtThe focus of this abstract, therefore, is on the evolution and maturation process in an institution from informal to formalized approaches. However, the sparse regulatory environment requires one to lean heavily on international best practices in relation to research ethics and integrity management.
OpenAIRE CONNECT for research alliances
Supporting community building and tracking Open Science of research alliances with OpenAIRE
Format: Oral 30 Minutes
Category: Practical Initiatives
Topic: Open Science & Responsible Research & Innovation
PhD Giulia MalaguarneraResearch alliances like university networks or associations gather members to maximize their impact and increase research collaborations. This presentation will describe how they can be supported by OpenAIRE CONNECT to increase their visibility, implement and track Open Science practices.
RM Practices to Promote International Cooperation
Research Management Practices to Promote International Cooperation: Peking University case study
Format: Oral 30 Minutes
Category: 3. Good Practice
Topic: International
Dr. Shaofeng FANInternational cooperation is a strategic priority for the Europe and the world. Peking university has actively promoted the international collaboration by taking diversified and flexible forms. The presenter will share the knowledge and best practice within PKU to better serve it.
Research Data – The cost of not knowing
Why tracking institutional research data can be key to accelerate Open Data at an institution
Format: Oral 30 Minutes
Category: 3. Good Practice
Topic: Open Science & Responsible Research & Innovation
Lorenzo FeriOpen Data is a key pillar in Open Science. A key impediment to advancing an Open Data strategy for an institution is the lack of visibility on its research data. We present the findings from research focused on addressing this challenge.
Research Funding Systems – Friend or Foe
The roll-out and implementation of a new research funding system: What are the opportunities and challenges for the research office and the research community.
Format: Oral 30 Minutes
Category: Practical Initiatives
Topic: Research information systems (CRIS)
Aine MooreFor any research organisation, the implementation and management of a new system has its pitfalls and challenges. University College Dublin rolled out a new research funding system in 2022, a necessary upgrade from a 15-year-old nearly obsolete research management system.
Risk management assessment in the RM profession
Strategies and clues to detect, understand and handle risks in the Research Management field
Format: Oral 30 Minutes
Category: Operational Lessons Learned
Topic: Project Management
Costanza CaffoFrom structural to unpredictable, from regulatory to practical ones, up to financial instabilities, risks are physiological, inevitable and exciting aspects of a project. Several strategies can be put in place to assess the actual possibility of a risky-event and foreseen mitigation measures.
Strategic support for HE collaborative proposals
Good practices for supporting the timely preparation of collaborative Horizon Europe project proposals
Format: Oral 30 Minutes
Category: 3. Good Practice
Topic: Proposal Development
Mariana Santa-MartaCoordinating a HE collaborative project requires an efficient and effective organization of different types of information from typically 5-20 project partners to set up a competitive proposal. We will present best practices and actions to support strategically and timely this complex process.
VITO InterAct peer-to-peer platform
None
Format: Oral 30 Minutes
Category: 3. Good Practice
Topic: Project Management
Jan MeneveThe InterAct platform allows VITO’s researchers to ask questions or make announcements to colleagues about proposal preparation and project management in a trusted Teams environment.
You & Me Together
Making citizens' involvement happen and your role in it: an example from medical research
Format: Oral 30 Minutes
Category: 1. Case Study
Topic: Open Science & Responsible Research & Innovation
Anouk van der MeijActive citizens’ involvement t is key for creating impact. Yet, the why, how and when can be puzzling. By showcasing patient involvement in medical research, we invite you to explore your role in making citizens’ involvement happen and to translate this case to your own projects.
‘Small is beautiful’ or ‘bigger is better’?
‘Small is beautiful’ or ‘bigger is better’? Understanding the nature and role of small grant funding in knowledge production
Format: Oral 30 Minutes
Category: 2. Theoretical
Topic: Proposal Development
Dr Oliver MossIn this paper, we draw upon the findings of a British Academy-funded research project to 1) critically examine the decline of small grant funding; and 2) consider the role of small grant funding in, inter alia, innovation and risk taking, and the maintenance and evolution of disciplines.
Creating the OER Escape Room:
An international gamification collaboration
Format: Oral 60 Minutes
Category: Interactive Session
Topic: Open Science & Responsible Research & Innovation
Aisling CoyneThe game aims to put focus on the creation and use of Open Educational Resources in a fun and interactive way. This session will explore the ins and outs of collaborating on a game creation from three separate locations in Europe, and attendees will learn how to set up their own OER Escape Room.
Critical research management for complex problems
Lessons learned in establishing a major programme aimed at addressing complex global challenges
Format: Oral 60 Minutes
Category: Operational Lessons Learned
Topic: Policy, Strategy, Evaluation and Foresight
Daniel BlackAddressing increasingly urgent, complex global challenges requires the effective establishment and successful delivery of new, large-scale research collaborations that operate in new ways. Research management, its recognition, and funding play central roles in enabling this to happen.
How to create and manage research budgets
The importance of creating budgets in consultation with post award teams for better end to end research management
Format: Oral 60 Minutes
Category: 3. Good Practice
Topic: Policy, Strategy, Evaluation and Foresight
Connie KilleyCreating a budget as part of a research proposal is an important financial exercise. This sets the scene for post award, and research finance administrators if the proposal is awarded. Without a collaborative approach, things can go horribly wrong.
Sciencebase: New online funding dashboard
Sciencebase: development of a Dutch funding dashboard with national and international awarded grants
Format: Oral 60 Minutes
Category: Practical Initiatives
Topic: Research information systems (CRIS)
Dr. Christian JagersmaIn the Netherlands there is no central overview of (inter)national awarded grants. There are several databases for grants but these are operated by the funders. We have developed a tailormade independent dashboard where organisations can find information on awarded grants.
The future of data-driven decision making
None
Format: Oral 60 Minutes
Category: Practical Initiatives
Topic: Policy, Strategy, Evaluation and Foresight
Saara SantanenIn a world where data is power, we need to ensure data is available to drive decision-making and the future strategy of the universities we work in. But it’s a challenge. We shall showcase innovative and dynamic dashboards that help answer some specific questions.
3C = Creation, Collaboration, Continuation
Cross-collaborative science diplomacy for the future of creative industries, the bottom-up approach
Format: Pecha Kucha
Category: Discussion Starter
Topic: Policy, Strategy, Evaluation and Foresight
Ms. Hana OwsiankováPresentation of the concept of bottom-up science diplomacy in the creative sectors that stands on 3C – educating in the Creation process, cross-sectoral Collaboration, sustainable and responsible Continuation.
The alarm signals
How to recognise the doomed ideas in pre-award work
Format: Pecha Kucha
Category: Operational Lessons Learned
Topic: Proposal Development
Kaisa AdairThe alarm signals of a doomed project preparation are a familiar thing to all pre-award and idea phase experts: sometimes you just know that it’s not going to work. We present the alarm signals collected from various pre-award units and about 100 professionals working in research organisations.
Transposing EU proposal to US format?
None
Format: Pecha Kucha
Category: Operational Lessons Learned
Topic: Proposal Development
Dr Timo HartikainenProposal templates used in the EU for research projects have three sections: excellence, impact, and implementation. US federal agencies have a different approach: the application package consists of several shorter documents. What parts correspond to each other easily or with effort?
Book: RMA Around the World
The Emerald Handbook of Research Management and Administration around the World
Format: Poster
Category: Technical Report
Topic: EARMA and professional associations
Dr Simon KerridgeThe poster outlines the forthcoming book "The Emerald Handbook of Research Management and Administration around the World" which features a number of EARMA members as authors as well as others from sister associations around the world. It will be open access - sponsored by EARMA, FORTRAMA and DARMA
Case Study: Ever-Expanding Role of Pre-Award
“The reward for great work is often...more work” A Case Study of the Ever-Expanding Role of a Pre-Award Team
Format: Poster
Category: 1. Case Study
Topic: Organising Support Services & Team Building
Dr Liina RaeWhile working on ambitious funding targets, BiOrbic pre-award team must also contribute to reporting, EPE activities, event organisation, project management. This case study illustrates how we meet our funding goals but also ensure we contribute to the overall success of the research centre.
EARMA, RMAs & the European Universities Initiative
Introducing the EARMA EUI Thematic Group
Format: Poster
Category: Discussion Starter
Topic: Organising Support Services & Team Building
Dr John DonovanEUIs appear here to stay, quite how they stay is a bit of an open question and the role of the research and international offices in the day to day implementation of the initiatives and actions remains to be clarified. RMAs (& other Professional Services) are rarely around the table. They should be.
Gender equality at university level
Implementing gender equality policy at university level
Format: Poster
Category: 3. Good Practice
Topic: Open Science & Responsible Research & Innovation
Marta DziedzicWe present the experience of enhancing gender equality policy at the university level through implementing sustainable structural change on the example of three Horizon 2020 responsible research projects carried out at the University of Gdansk.
Grants Office: 10 years of Evolution (2012 – 2022)
Grants Office: 10 years of Evolution (2012 – 2022)
Format: Poster
Category: 1. Case Study
Topic: Organising Support Services & Team Building
Elena EstebanThe Grants Office in ISGlobal has been in continuous evolution since its creation.
This evolution has a rationale behind, and the aim of these poster is to explain to the audience how we were 10 years ago and how we are now, indicating the main changes the reason why, decisions and implementation
How to manage a rapid survey extension to EU scale
EU-wide extension of social contact data collection (CoMix): from management to public health impact
Format: Poster
Category: Operational Lessons Learned
Topic: Open Science & Responsible Research & Innovation
Sarah VercruysseWe discuss financial, ethical, contractual and other management aspects of the CoMix study extension across European countries. Efficient management was crucial as H2020 EpiPose research teams needed to provide timely data-driven policy advice about population’s response to COVID-19 control measures
Implemantation of project standards in WC!
Challenge of implementing Horizon project management standards to widening countries?
Format: Poster
Category: Operational Lessons Learned
Topic: Project Management
Zuzana LudrovskáThe role of the project manager in a widening country is absolutely crucial, not only in the pre-award phase but also in the post-award phase, when the project team often encounters an unprepared environment and a lack of understanding by the institution of the need to adhere to project standards.
Institutional Culture on POPD
Institutional Culture on Protection of Personal Data – An encompassing approach
Format: Poster
Category: 3. Good Practice
Topic: Open Science & Responsible Research & Innovation
Joana PorcelAt ISGlobal, we understand personal data protection as a core element for reputation and compliance that matters to the whole institution. Our final aim is to create an institutional culture towards personal data protection.
Institutional change and gender: RESET experience
None
Format: Poster
Category: Operational Lessons Learned
Topic: Open Science & Responsible Research & Innovation
Maryna RadchukThe poster will provide a synthetic presentation of existing difficulties to promote cultural change in favour of equality in academia taking into consideration experience of the RESET project.
Internal project procedures at University of Split
Internal procedures in project management lifecycle: case study of University of Split
Format: Poster
Category: 3. Good Practice
Topic: Project Management
Bruna PausicEstablishing internal procedures over different project management phases can increase quality of project implementation and ensure its sustainability. With universities having different constituents, having insight in all project processes helps in forming a solid basis for future prospects.
Job satisfaction of Japanese RMAs
Survey-based analysis of job satisfaction of research managers and administrators in Japan
Format: Poster
Category: 2. Theoretical
Topic: Professional Development and Recognition
Makiko TakahashiRMAN-J, the Japanese association for university research management, surveyed the characteristics and intentions of its members in 2022. Task satisfaction was high, while the satisfaction with working conditions was relatively low. The result seems to reflect the specific environment of research man
Kill the Villain!
None
Format: Poster
Category: Methodological Session
Topic: Proposal Development
Philip HallenborgUsing Storytelling in Scientific Grant Writing
Knowledge management in Italian Research Hospitals
The path from scientific research to impact in an Italian Scientific Institute for Research, Hospitalization and Healthcare – IRCCS: a knowledge-based perspective
Format: Poster
Category: Discussion Starter
Topic: Impact
Giulia MollicaItalian Research Hospital play a key role in the innovation systems and the new challenge for RMAs is to improve how knowledge is generated, communicated and used. We explored the knowledge developed inside the hospital and the potential benefits of having a vertical integrated RMAs.
Looking back to move forward
Looking back to move forward: Lessons learnt from TU Delft participation on Horizon Europe Pillar 2 2021-2022 calls
Format: Poster
Category: 3. Good Practice
Topic: Proposal Development
MSc. Fleur Vermeulen-DuijndamTo enhance our understanding of the strengths and weaknesses of proposals submitted under Horizon Europe Pillar 2, we analysed about 40 Evaluation Summary Reports (ESR's) for pillar 2 and around 100 ESR’s of H2020 and HE in total. We identified important trends and learning points.
Managing bottom-up programmes
MSCA Postdoctoral Fellowships as a mechanism to increase research base and funding pipeline
Format: Poster
Category: 3. Good Practice
Topic: Proposal Development
Paulo SonciniMarie Skłodowska-Curie Postdoctoral Fellowship Actions (MSCA PF) is a scheme that runs annually to support researchers and fund excellent research in this poster I will discuss the implementation of a managed process that involves sourcing candidates, training, and writing sprints.
Organising research support “from scratch”
Setting processes & forming a team in a newly established research unit in a university - an exiting experiment
Format: Poster
Category: 1. Case Study
Topic: Organising Support Services & Team Building
Izabela RaszczykThe presentation aims to explain three different paths that have been taken to establish a research support / administrative office in a newly established scientific unit within a university.
Pre-Award End User Requirements Analysis
End User Requirements Analysis: A Valuable Proposal Development Step
Format: Poster
Category: Discussion Starter
Topic: Proposal Development
Claire WhelanThis submission explores the process of engaging end users in requirements analysis during proposal development phase of the project.
Pre-award services supporting R&I funding goals
HOW PRE-AWARD SERVICES SUPPORT ACHIEVING R&I FUNDING GOALS, CASE 3UAS
Format: Poster
Category: 1. Case Study
Topic: Proposal Development
Henna KemppainenThe topic of the poster is how pre-award services can support achieving the goals set for R&I funding and how these services are best allocated to different faculty members in universities of applied sciences (UAS).
RAISE
A Regional Approach in Supporting European Research Management
Format: Poster
Category: 3. Good Practice
Topic: EARMA and professional associations
Cristina BorrasCatalonia has succeeded in boosting its competitive science-base, with a leading position regarding external competitive funds attraction, both from Spanish and EU funding sources in the last decade. The support to dedicated research management structures through different initiatives is key.
Realising Inclusive Design Through Co-creation
Co-authors: Emma Clarke, Jane Dunne, Anne Kearns, Lorraine Leeson, Elizabeth Mathews, Rachel Moiselle, Shaun O’Boyle, Rehana Omardeen, Frankie Picron, Dimitar Shterionov, Davy Van Landuyt
Format: Poster
Category: Operational Lessons Learned
Topic: Project Management
Aoife BradyCo-creation offers an opportunity to integrate user communities into research but this is often difficult to manage in the context of a research project. This poster illustrates managing impactful co-creation events through working with the deaf and hard of hearing community in the SignON Project.
SDG Competences for wider Impact
RMA Professional Development of SDGs boosting Valorisation of Research and Innovation
Format: Poster
Category: Discussion Starter
Topic: Impact
Hanna-Greta PuurtinenSDGs should be the backbone for R&I policies at all levels, defining the framework for resilient, equal and prosperous world. The level at which SDGs are integrated into research agendas varies among organisations, as does competence levels regarding the SDGs within RMA community.
Scientific career path policy in RadboudUMC
Implementation of the Research leader policy – challenges and successes
Format: Poster
Category: 3. Good Practice
Topic: Policy, Strategy, Evaluation and Foresight
Martijn GerretsenIn the presentation the best practice and the pitfalls in policy development of the Scientific career path and its implementation in University Medical Centre will be discussed.
The Bad and the Ugly: The World of EU Shortnames
Tales from the World of EU Project Short Names and Acronyms
Format: Poster
Category: Operational Lessons Learned
Topic: Proposal Development
Edward CaseyA collection of examples with learnings from project naming - unpronounceables, inappropriate meanings and comical translations.
Varieties of RCR in Europe
Categorization of European research integrity systems
Format: Poster
Category: 2. Theoretical
Topic: Open Science & Responsible Research & Innovation
Kalle VidenojaResearch is international, but research misconduct is investigated on organisational or national level. What do European national systems of research misconduct prevention and research integrity promotion have in common, and where can divergencies be located?
foRMAtion educational module and mentorship
foRMAtion: a unique initiative to train and mentor university students as potential future RMAs
Format: Poster
Category: Practical Initiatives
Topic: Professional Development and Recognition
Virág ZsárThe project foRMAtion was running between 2019 and 2022 with the aim of giving a glimpse on the RMA profession for university students, making it attractive and recognized. The poster aims to provide an overview on the main activities, outcomes and outputs of the project.