EARMA Conference Prague 2023

Diversity dimensions and the role of RMAs

None

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: Proposal Development

Challenge-solving research projects need multidimensional and diversified research groups, methodology, design and implementation. Diversity fosters and nurtures innovation, but how can RMAs support researchers in achieving better results through adding diversity dimensions research administration?

Getting started as a Project Manager

Surviving the first 50-days as a Project Manager

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: Project Management

What is (and is not) a Project Manager? Common themes, best practices, and resources

Grants Office Evaluation tools

The ISGlobal’s Grants Office: Continuous evaluation for improvement. Satisfaction survey and other evaluating tools

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: Organising Support Services & Team Building

There are different ways in which the ISGlobal’s Grants Office is evaluated: satisfaction survey, Recommendations from the External Committee and meetings with the researchers. With these 3 inputs the Grants office prepares its annual Action Plan and strategic actions.

Professional onboarding for RMA newcomers

A digital in-house masterclass as an approach from Harz University

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: Professional Development and Recognition

In this contribution we present a good practice approach for onboarding new RMA: the design, implementation and evaluation of a unique in-house, modular and digital “onboarding masterclass” consisting of 10 lessons within one week, supplemented by a “buddy” program matching experienced and newcomers

A brief journey through the impact of Impact

Early analysis of how EU review panels are making sense of Impact in the evaluation process and a brief guide on Impact for practitioners

Format: Oral 30 Minutes

Category: Good Practice

Topic: Impact

In this session, the presenters share their analysis of how impact is featuring in reviewer evaluations across several EU funding programme, as well as offering some practical tips on how to use impact to improve the overall chances of success when preparing funding applications.

Caring rather than Clearing

Caring rather than Clearing: Introducing the TU Wien Pilot Research Ethics Committee

Format: Oral 30 Minutes

Category: Good Practice

Topic: Open Science & Responsible Research & Innovation

This contribution introduces the concept of the “Pilot Research Ethics Committee” developed and tested at the TU Wien since 2019. The presentation will discuss the concept, address challenges and opportunities, experiences of reviewers and researchers, and offer some lessons learned.

Data standards in research management

Research management and data: do standards enhance research or do they make research standard?

Format: Oral 30 Minutes

Category: Good Practice

Topic: Research information systems (CRIS)

Amid the push towards data interoperability, we are far from defining a data standard that fully satisfies the needs of different people and use cases. In this presentation we discuss how a single data standard can limit the use of data, and if CRISs can help gain insights into how data is used.

Empowering SSH

Empowering Social sciences and Humanities: European centre of the Charles University

Format: Oral 30 Minutes

Category: Good Practice

Topic: Proposal Development

This paper focuses on two examples of best practices in proposal development with activities related to choosing appropriate funding opportunities and couching in grant writing, while reflecting experience of evaluator.

Evaluation tool to assess the level of RSO Service

How to assess and improve the level of support offered by Research Support Offices. Lessons learnt from the ENLIGHT-RISE network.

Format: Oral 30 Minutes

Category: Good Practice

Topic: Organising Support Services & Team Building

Seán McCarthy defines 5 levels of support: from basic budget-checking to high level lobbying. We used the model to make an inventory of services at the partners of the EUN ENLIGHT-RISE network. We identified best practices on all levels and exchanged experience in interactive workshops.

Even an application writing expert needs support

Even an application writing expert PI needs support

Format: Oral 30 Minutes

Category: Good Practice

Topic: Proposal Development

Even though many researchers have a black belt in research application writing and especially in the parts regarding the excellence of their scientific work. Modern funding applications highlights the need of involvement of PM already in the proposal phase

Fostering women scientific leadership

Exclusive scholarships for senior women scientists and a program that awakens scientific vocations and visibility

Format: Oral 30 Minutes

Category: Good Practice

Topic: Leadership

The gender gap increases as the research career progresses. For this reason, in 2018 we launched the Emakiker scholarship, an exclusive scholarship for senior women scientists in polymers. In parallel a group of Research centers launched “Women in Science” to make the role of women in science visib

Growing your Role: See what the RMA did next!

Growing your Role: See what the RMA did next!

Format: Oral 30 Minutes

Category: Good Practice

Topic: Professional Development and Recognition

How do we go about growing our role? How do we widen and deepen the RMA Profession in a meaningful and substantive manner.

HEU Missions: Designing a strategic approach

HEU Missions: Designing a strategic participation approach to improve multidisciplinary cross-faculty participation

Format: Oral 30 Minutes

Category: Good Practice

Topic: Policy, Strategy, Evaluation and Foresight

A strategy to approach HEU Missions calls have been designed and implemented at NTNU. It is based on a set of actions: from a mapping of available expertises to the co-design of the participation approaches with involved researchers. The proposed session presents the whole process and outcomes.

HEU Strategic Partnerships: positioning management

NTNU Forum: Maximising impact deriving from HEU Strategic Partnerships involvement

Format: Oral 30 Minutes

Category: Good Practice

Topic: Policy, Strategy, Evaluation and Foresight

Since the beginning of HEU, NTNU have started strategic participation of selected researchers into Strategic Partnership of interest. The impact deriving by this involvement, is guaranteed by through the hooking of these representative with a set of multidisciplinary thematic Fora: the “NTNU Forum"

Impact by design in applied research

Impact by design in applied research - Case studies from Universities of Applied Sciences

Format: Oral 30 Minutes

Category: Good Practice

Topic: Impact

In Universities of Applied Sciences, research is intertwined with professional practice of quadruple helix partners. As a result, involvement of research support staff is essential in co-designing impactful research. We will present our method for optimizing impact illustrated with best practices.

Knowledge exchange in SSH

Stimulating knowledge exchange in Humanities and Social Sciences

Format: Oral 30 Minutes

Category: Good Practice

Topic: Impact

In this session we will explain how the Research Support Team (RST) of the Group of Humanities and Social Sciences at KU Leuven encourages and supports researchers within SSH to engage in processes of knowledge exchange that are tailored to their research domain.

PM² implementation

Project Management Methodology implementation

Format: Oral 30 Minutes

Category: Good Practice

Topic: Project Management

PM² is the project management methodology developed by the European Commission. 

What is a project management methodology and what does this one contain ?

Could it be useful for you to know more about it ? What are the interests for ourselves and our organisation ?

Proposal Development Lifecycle

Stronger, Better, Faster! Proposal Development Framework and Tools for Research Managers

Format: Oral 30 Minutes

Category: Good Practice

Topic: Proposal Development

In this abstract we present our Proposal Development Lifecycle, which consists of four key stages: Exploration, Formation, Application and Finalisation. We will present the core activities per section necessary to build a high-scoring and impactful proposal.

RM Practices to Promote International Cooperation

Research Management Practices to Promote International Cooperation: Peking University case study

Format: Oral 30 Minutes

Category: Good Practice

Topic: International

International cooperation is a strategic priority for the Europe and the world. Peking university has actively promoted the international collaboration by taking diversified and flexible forms. The presenter will share the knowledge and best practice within PKU to better serve it.

Research Data – The cost of not knowing

Why tracking institutional research data can be key to accelerate Open Data at an institution

Format: Oral 30 Minutes

Category: Good Practice

Topic: Open Science & Responsible Research & Innovation

Open Data is a key pillar in Open Science. A key impediment to advancing an Open Data strategy for an institution is the lack of visibility on its research data. We present the findings from research focused on addressing this challenge.

Review to learn

Real applications and reviews - new tool for proposal development

Format: Oral 30 Minutes

Category: Good Practice

Topic: Proposal Development

Here I report on an innovative workshop on proposal writing using real applications and reviewers feedback

Sharing experiences on consortium building

Support for consortium building in collaborative research

Format: Oral 30 Minutes

Category: Good Practice

Topic: Proposal Development

Composing a solid consortium and managing a collaborative proposal preparation can present a daunting task, especially to first time applicants. This presentation shares best practices of how the KU Leuven Research Support Team for Social Sciences and Humanities organizes this.

Strategic support for HE collaborative proposals

Good practices for supporting the timely preparation of collaborative Horizon Europe project proposals

Format: Oral 30 Minutes

Category: Good Practice

Topic: Proposal Development

Coordinating a HE collaborative project requires an efficient and effective organization of different types of information from typically 5-20 project partners to set up a competitive proposal. We will present best practices and actions to support strategically and timely this complex process.

The benefits of integrating research data

The benefits of integrating research data into or out of a Current Research Information System

Format: Oral 30 Minutes

Category: Good Practice

Topic: Research information systems (CRIS)

SETU wanted a high value information system that added the least amount of burden on time-strapped academic researchers. We wanted a system that could be updated once but the data could be re-used many times. This presentation covers the benefits of integrating research data into and out of Pure.

Twinning for widening & deepening RMA skills

Best practices from a France-Portugal twinning project & an opportunity to form new RMA bonds!

Format: Oral 30 Minutes

Category: Good Practice

Topic: Organising Support Services & Team Building

Participation of Widening countries in EU programmes is still low. Programmes fostering researchers and research-performing institutions’ participation exist, however little is provided to support networks of RMAs. International networks of RMAs are needed, and one possibility is through the CSA-Twi

Twinning – Effective Way of RMA Knowledge Transfer

None

Format: Oral 30 Minutes

Category: Good Practice

Topic: Impact

The positive experience of Twinning as a way how to: eliminate significant internal disparities of R&I performance in the EU; reduce the lack of synergies between national and EU research systems; enable and enhance access in low R&I performing countries to international networking activities.

VITO InterAct peer-to-peer platform

None

Format: Oral 30 Minutes

Category: Good Practice

Topic: Project Management

The InterAct platform allows VITO’s researchers to ask questions or make announcements to colleagues about proposal preparation and project management in a trusted Teams environment.

What is my Pathway to Impact?

A methodology (and examples of applying it) for identifying the impact pathways of a research project.

Format: Oral 30 Minutes

Category: Good Practice

Topic: Impact

This presentation provides an overview of an impact pathways methodology developed over decades. It covers pre-award stage, supporting consortia who are trying to categorise their results, the potential users, how to reach these users and the impact that will achieve when the results are applied.

Widening in Practice

Horizon Europe Widening: How can RMAs turn strategies to actions?

Format: Oral 30 Minutes

Category: Good Practice

Topic: Proposal Development

A practical perspective of the Widening actions from a university which has coordinated a significant number of Twinning, Teaming, and ERA Chair actions. Focus on the role of RMAs in project initiation and design.

"Towards Horizon Europe" projects

Towards Horizon Europe Collaborative Projects - A crosscutting training programme for researchers

Format: Oral 60 Minutes

Category: Good Practice

Topic: Proposal Development

Best practice from developing a course that supports and coaches individual researchers who wants to be partner or coordinator in EU collaborative projects

Bridging the Divide

Creating a one team approach as Pre- and Post-Award

Format: Oral 60 Minutes

Category: Good Practice

Topic: Organising Support Services & Team Building

The speakers will share their experiences from their current and previous institutions in order to show the benefits of Pre- and Post-Award adopting a shared partnership mindset and working closely together throughout the project life cycle.

Ethics and integrity

Ethics and integrity: EARMA collaboration with the European Commission

Format: Oral 60 Minutes

Category: Good Practice

Topic: Policy, Strategy, Evaluation and Foresight

We will reflect on the importance of ethics and research integrity for research managers and administrators in the European and global context and what EARMA is doing in this regard since 2018.

How to create and manage research budgets

The importance of creating budgets in consultation with post award teams for better end to end research management

Format: Oral 60 Minutes

Category: Good Practice

Topic: Policy, Strategy, Evaluation and Foresight

Creating a budget as part of a research proposal is an important financial exercise. This sets the scene for post award, and research finance administrators if the proposal is awarded. Without a collaborative approach, things can go horribly wrong.

Integrity and Responsibility at R&I Centres

Promoting Integrity and Responsible Research at Universities and Research Centres: the Ethna System Project

Format: Oral 60 Minutes

Category: Good Practice

Topic: Open Science & Responsible Research & Innovation

The aim of the session is presenting an Ethical Governance approach adapted to research contexts at universities and research centers. This approach is linked to the European Horizon 2020 project Ethna System.

A RMA's role in research collaboration

Stimulating research collaboration within university alliances with RMA support

Format: Pecha Kucha

Category: Good Practice

Topic: Policy, Strategy, Evaluation and Foresight

Building university alliances often starts at strategic level, but to stimulate research collaboration, the Research Support Offices can play an important role in helping identify useful and practical tools that facilitate and stimulate strategic inter-university research collaboration.

All aboard to reach public engagement

All aboard to reach public engagement at University of Coimbra

Format: Pecha Kucha

Category: Good Practice

Topic: Open Science & Responsible Research & Innovation

Widening and deepening collaborations to promote public engagement events at Institute of Interdisciplinary Research, University of Coimbra

Brain gain policy

Brain gain policy: a best practice for the professional widening and development of other RMAs

Format: Pecha Kucha

Category: Good Practice

Topic: Policy, Strategy, Evaluation and Foresight

This presentation has the aim of sharing our best practices in terms of research talents recruitment: the BRAIN GAIN POLICY. We hope it can contribute to the professional widening and development of other RMAs.

Open Science: a new challenge or new opportunity?

None

Format: Pecha Kucha

Category: Good Practice

Topic: Open Science & Responsible Research & Innovation

In our presentation, we would like to share with the audience some of the successful actions that we have carried out both to educate our researchers and encourage them to make their science more open and also to increase the impact and involvement of society in the research done at our institute.

Pathway to success

Internationalisation at Centre for Social Sciences

Format: Pecha Kucha

Category: Good Practice

Topic: Organising Support Services & Team Building

Introduction of a complex institutional program which includes mobility grants, performance evaluation and other motivational elements that aims to strengthen the international presence, especially the number of international publications and applications of the research centre.

RMA in the Western Balkan countries

SARMA - The New Face of the RMA Community in the Countries of the Western Balkans

Format: Pecha Kucha

Category: Good Practice

Topic: Professional Development and Recognition

RMA profession in the Western Balkan region is facing certain challenges regarding the expansion and deepening of cooperation among the RMA professionals. The paper proposes concrete measures which should be taken taken for overcoming the stated challenges.

The Researcher’s Adventures in RMA Wonderland

The Researcher’s Adventures in RMA Wonderland

Format: Pecha Kucha

Category: Good Practice

Topic: Professional Development and Recognition

In this short presentation, we will dive into the rabbit hole and explore the Wonderland of RMA, as seen with the eyes of a scientist. When we emerge again, participants will have a better understanding of seemingly irrational behaviors and thoughts that researchers may express.

The power of BESTPRAC

BESTPRAC as an instigator of professional empowerment and widening collaboration

Format: Pecha Kucha

Category: Good Practice

Topic: Professional Development and Recognition

Whether part of the core-group or just as a participant, for many involved in the COST action BESTPAC it has a positive and lasting impact on their professional development which does not stop at the individual but also extents towards the organisations they work in.

Gender equality at university level

Implementing gender equality policy at university level

Format: Poster

Category: Good Practice

Topic: Open Science & Responsible Research & Innovation

We present the experience of enhancing gender equality policy at the university level through implementing sustainable structural change on the example of three Horizon 2020 responsible research projects carried out at the University of Gdansk.

Institutional Culture on POPD

Institutional Culture on Protection of Personal Data – An encompassing approach

Format: Poster

Category: Good Practice

Topic: Open Science & Responsible Research & Innovation

At ISGlobal, we understand personal data protection as a core element for reputation and compliance that matters to the whole institution. Our final aim is to create an institutional culture towards personal data protection.

Internal project procedures at University of Split

Internal procedures in project management lifecycle: case study of University of Split

Format: Poster

Category: Good Practice

Topic: Project Management

Establishing internal procedures over different project management phases can increase quality of project implementation and ensure its sustainability. With universities having different constituents, having insight in all project processes helps in forming a solid basis for future prospects.

Looking back to move forward

Looking back to move forward: Lessons learnt from TU Delft participation on Horizon Europe Pillar 2 2021-2022 calls

Format: Poster

Category: Good Practice

Topic: Proposal Development

To enhance our understanding of the strengths and weaknesses of proposals submitted under Horizon Europe Pillar 2, we analysed about 40 Evaluation Summary Reports (ESR's) for pillar 2 and around 100 ESR’s of H2020 and HE in total. We identified important trends and learning points.

Managing bottom-up programmes

MSCA Postdoctoral Fellowships as a mechanism to increase research base and funding pipeline

Format: Poster

Category: Good Practice

Topic: Proposal Development

Marie Skłodowska-Curie Postdoctoral Fellowship Actions (MSCA PF) is a scheme that runs annually to support researchers and fund excellent research in this poster I will discuss the implementation of a managed process that involves sourcing candidates, training, and writing sprints.

RAISE

A Regional Approach in Supporting European Research Management

Format: Poster

Category: Good Practice

Topic: EARMA and professional associations

Catalonia has succeeded in boosting its competitive science-base, with a leading position regarding external competitive funds attraction, both from Spanish and EU funding sources in the last decade. The support to dedicated research management structures through different initiatives is key.

Scientific career path policy in RadboudUMC

Implementation of the Research leader policy – challenges and successes

Format: Poster

Category: Good Practice

Topic: Policy, Strategy, Evaluation and Foresight

In the presentation the best practice and the pitfalls in policy development of the Scientific career path and its implementation in University Medical Centre will be discussed.