EARMA Conference Prague 2023

A mentorship scheme for EARMA

None

Format: Fifteen-Minute Discussion Tables

Category: Interactive Session

Topic: Organising Support Services & Team Building

EARMA has decided to develop a mentorship scheme for its members. The task force set down by the board will use this session to present a scheme and invite to a discussion of the added value for the members.

Bottom-up approach to incorporating WC to ERA

Why aren’t we successful at adequately incorporating widening countries into ERA?

Format: Fifteen-Minute Discussion Tables

Category: Interactive Session

Topic: Policy, Strategy, Evaluation and Foresight

The EC is developing new ways of tackling this issue. However, it seems that nobody reached out to the individuals who are often the proponents of a bottom-up change of culture (sometimes even despite the current rigid system).

Bridge the gap: University–Society–Innovation

How is sustainable innovation setting in the holistic picture of the universities?

Format: Fifteen-Minute Discussion Tables

Category: Discussion Starter

Topic: Open Science & Responsible Research & Innovation

Innovation comes after the research and before the commercialization or it comes during the research process? How innovation can support research and education to become better? Questions that universities, research institutions, and governments need to answer soon.

Diversifying the table

Promoting diversity in research from the RO

Format: Fifteen-Minute Discussion Tables

Category: Discussion Starter

Topic: Open Science & Responsible Research & Innovation

Based on the experiences of UMC Utrecht we wish to discuss best practices on working with diversity in research.

Diversity dimensions and the role of RMAs

None

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: Proposal Development

Challenge-solving research projects need multidimensional and diversified research groups, methodology, design and implementation. Diversity fosters and nurtures innovation, but how can RMAs support researchers in achieving better results through adding diversity dimensions research administration?

Grants Office Evaluation tools

The ISGlobal’s Grants Office: Continuous evaluation for improvement. Satisfaction survey and other evaluating tools

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: Organising Support Services & Team Building

There are different ways in which the ISGlobal’s Grants Office is evaluated: satisfaction survey, Recommendations from the External Committee and meetings with the researchers. With these 3 inputs the Grants office prepares its annual Action Plan and strategic actions.

Help the helpers- Let’s talk about it!

Empowered RMA professionals of the future through peer support

Format: Fifteen-Minute Discussion Tables

Category: Discussion Starter

Topic: Professional Development and Recognition

Peer support initiatives include a range of activities organized by people of similar circumstances. They create an environment where peers can tackle work-related issues and goals through supportive listening to, engaging with, and learning from each other.

How to catch the researcher’s attention?

How to catch the researcher’s attention? Finding ways to bridge the information gap between research managers and researchers

Format: Fifteen-Minute Discussion Tables

Category: Interactive Session

Topic: Organising Support Services & Team Building

How can we succeed in today's world in making up-to-date information available to researchers in the best possible format? Which formats and information channels are most useful for different types of information? Are newsletters still the best way to catch the researcher’s attention?

RMA’s roles in institutional partnerships

Fostering collaboration between researchers and Research Support Offices

Format: Fifteen-Minute Discussion Tables

Category: Discussion Starter

Topic: International

How can we foster research collaboration through international partnerships and embed this in the daily practice of RSO’s? This session, builds on our previous show-case of ongoing practices, opportunities and challenges in utilizing partnerships as drivers for research collaboration.

Research Managers and Adminstrators at non-RPOs

Professional recognition and identity of RMAs at non-RPOs

Format: Fifteen-Minute Discussion Tables

Category: Interactive Session

Topic: Professional Development and Recognition

Research Managers and Administrators (RMAs) cover the entire chain of R&I ecosystems, working mostly at universities and research institutes, but also at non-research performing organisations. In this presentation, we will discuss recent evidence, collected through surveys and interviews.

Research and innovation in European Universities

Research and innovation in European Universities: Discussion on future directions and role of Universities of Applied Sciences (UAS)

Format: Fifteen-Minute Discussion Tables

Category: Interactive Session

Topic: International

We aim to initiate a discussion on R&I in European Universities. UAS are well equipped to address societal challenges but still, only 25 % of current alliances have involved this type of partner. As a case example, we present the European University alliance Ulysseus and Haaga-Helia UAS.

Supporting Inter- and Trans-Disciplinary Research

Discussion Table - The Role of RMAs Supporting Inter- and Trans-Disciplinary Research

Format: Fifteen-Minute Discussion Tables

Category: Discussion Starter

Topic: Organising Support Services & Team Building

This session will offer the opportunity to discuss issues raised by the Presentation: Supporting Inter- and Trans-Disciplinary Research

Who pays for the pre-award work?

Models for resourcing and budgeting pre-award services – comparison of two cases

Format: Fifteen-Minute Discussion Tables

Category: Operational Lessons Learned

Topic: Leadership

We will introduce two models for the trickly phase of resourcing the experts during the pre-award stage: Centralised and “Faculties as customers” model. We aim to discuss the operational models of these cases and how they affect the work of pre-award teams.

Widening in EuUnivAlliances: strategy for EU funds

How European University Alliances help Widening Countries increase their participation in EU Funding Programs

Format: Fifteen-Minute Discussion Tables

Category: Interactive Session

Topic: International

This discussion table will open the debate on how European University Alliances can be beneficial in transforming higher education in relation to the dynamic changes taking place within the European Research Area. The key topicalities that we want to address are: what are the concrete best practices

Auditor: Friend or Foe

Auditor: Friend or Foe

Format: Oral 30 Minutes

Category: Operational Lessons Learned

Topic: Project Management

Auditors are usually seen as The Baddie, The Villian, or The Scoundrel. We're here to set the record straight, about how to work with your auditor, and how to view us more like James Bond, than Ernst Stavro Blofeld!

DRIVERS for R&D at University of Antwerp

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Format: Oral 30 Minutes

Category: Case Study

Topic: Organising Support Services & Team Building

This presentation is about the process to define the why, the how and the what of the research, innovation and valorisation support services at the University of Antwerp. A major outcome of this process is the DRIVERS acronym, which structures the services of the department for all involved.

Data quality and the decision-making process

Data quality and the decision-making process: the role of a CRIS in supporting research managers and their stakeholders

Format: Oral 30 Minutes

Category: Practical Initiatives

Topic: Research information systems (CRIS)

Research managers have a significant role in ensuring the quality of data in their institution’s CRIS is fit for both current and future purposes. This presentation outlines a framework to manage data quality, with the potential to boost stakeholder opportunities.

Data standards in research management

Research management and data: do standards enhance research or do they make research standard?

Format: Oral 30 Minutes

Category: Good Practice

Topic: Research information systems (CRIS)

Amid the push towards data interoperability, we are far from defining a data standard that fully satisfies the needs of different people and use cases. In this presentation we discuss how a single data standard can limit the use of data, and if CRISs can help gain insights into how data is used.

Fostering women scientific leadership

Exclusive scholarships for senior women scientists and a program that awakens scientific vocations and visibility

Format: Oral 30 Minutes

Category: Good Practice

Topic: Leadership

The gender gap increases as the research career progresses. For this reason, in 2018 we launched the Emakiker scholarship, an exclusive scholarship for senior women scientists in polymers. In parallel a group of Research centers launched “Women in Science” to make the role of women in science visib

Growing your Role: See what the RMA did next!

Growing your Role: See what the RMA did next!

Format: Oral 30 Minutes

Category: Good Practice

Topic: Professional Development and Recognition

How do we go about growing our role? How do we widen and deepen the RMA Profession in a meaningful and substantive manner.

HEU Convergence Hub

Converging EU Research Horizons and Deepening Wider Network Intelligence

Format: Oral 30 Minutes

Category: Practical Initiatives

Topic: Proposal Development

Widening participation and deepening competencies for collaborative research and innovation through concerted and networked support framed by a learning community of practice deploying an interdisciplinary, transnational & agile HEU Convergence Hub facility animated by selected RMAs from 10 regions.

How ‘Data literate’ are we?

Are day-to-day data driven decisions encouraged in our Institutions, or can the Data Culture be improved?

Format: Oral 30 Minutes

Category: Practical Initiatives

Topic: Research information systems (CRIS)

Research Administrators are key in knowing how to exploit their data’s untapped value. This is why a strong data culture is important, to naturally build on data literacy, and to encourage day-to-day data driven decisions. We look at examples of how we can incorporate this untapped data.

Impact by design in applied research

Impact by design in applied research - Case studies from Universities of Applied Sciences

Format: Oral 30 Minutes

Category: Good Practice

Topic: Impact

In Universities of Applied Sciences, research is intertwined with professional practice of quadruple helix partners. As a result, involvement of research support staff is essential in co-designing impactful research. We will present our method for optimizing impact illustrated with best practices.

Leveraging the “Zoom Boom”

Leveraging the “Zoom Boom”: partnering across Australia

Format: Oral 30 Minutes

Category: Interactive Session

Topic: International

An exploration of how information and our processes and approaches to research management could be shared in an environment of pre-existing openness and goodwill between our institutions.

Networking – a critical soft skill for RMA

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Format: Oral 30 Minutes

Category: Discussion Starter

Topic: Professional Development and Recognition

Networking is a critical skill for both RMA as individuals and for the profession but defining and applying “networking” as a professional activity is not all clear. We will explain why ‘networking’ is critical to RMA and suggest a way to operationalize networking skills for RMA’s.

Research Results Valorization and Exploitation

Maximizing economic and societal impact of science and technology

Format: Oral 30 Minutes

Category: Case Study

Topic: Impact

The session will address key challenges of scientific and technological knowledge valorization and exploitation for RMA, towards economic sustainability of research organizations and a higher impact in economy and society.

The benefits of integrating research data

The benefits of integrating research data into or out of a Current Research Information System

Format: Oral 30 Minutes

Category: Good Practice

Topic: Research information systems (CRIS)

SETU wanted a high value information system that added the least amount of burden on time-strapped academic researchers. We wanted a system that could be updated once but the data could be re-used many times. This presentation covers the benefits of integrating research data into and out of Pure.

Towards an impact-driven university

Raising impact awareness, literacy and readiness

Format: Oral 30 Minutes

Category: Interactive Session

Topic: Impact

Authors will share the approach the ENLIGHT alliance is adopting to establish itself as an impact-driven European University. Participants will be invited to exchange views on the barriers and opportunities to implement common impact-driven research agendas in our European Universities.

What is my Pathway to Impact?

A methodology (and examples of applying it) for identifying the impact pathways of a research project.

Format: Oral 30 Minutes

Category: Good Practice

Topic: Impact

This presentation provides an overview of an impact pathways methodology developed over decades. It covers pre-award stage, supporting consortia who are trying to categorise their results, the potential users, how to reach these users and the impact that will achieve when the results are applied.

Worst practices in developing an impact culture

Format: Oral 30 Minutes

Category: Operational Lessons Learned

Topic: Impact

People tend to shout their good practices from the rooftops. But just as important as knowing what works is knowing what does not. In this session we will come together to discuss all the mistakes we made in our efforts to bring about a societal impact culture in the institute we work for.

Mind the Map – A kit to make structures visible!

Visualising our collaborations as RMAs in hierarchical research institutions

Format: Oral 60 Minutes

Category: Discussion Starter

Topic: Professional Development and Recognition

'Mind the map' is a visual tool to open the discussion about roles and hierarchies of collaborators in institutional settings. It aims to facilitate change where change is necessary - to establish egalitarian ways of working together and to enhance the recognition of RMAs in research institutions.

RMAs – New role or new professional recognition?

From mere clerks and impostors to truly agents of change

Format: Oral 60 Minutes

Category: Operational Lessons Learned

Topic: Professional Development and Recognition

Traditionally RMAs have been considered a second class profile in the academic world. Support staff has, and still is, confronted with the higher rank conferred to researchers and academics within the institutional apparatus and the more prominent role played in society.

Impact by design: fostering a new research culture

Between the hammer and the anvil? Impact managers and the contraddictions of research impact

Format: Pecha Kucha

Category: Case Study

Topic: Impact

Among the innovative topics the presentation intends exploring are both behavioural and procedural lock-ins in the building of appropriate impact strategies for collaborative research projects, through practical cases collected across the University of Bologna.

Managing research or managing researchers?

Managing research or managing researchers? How to help RMAs succeed as leaders?

Format: Pecha Kucha

Category: Discussion Starter

Topic: Leadership

As more time passes, and even with so much to establish or decide about the RMA profession one thing has been increasingly more important: how do we train our teams for people management, or better, how do we adapt people management skills into researcher management skills?