EARMA Conference Prague 2023

Professional onboarding for RMA newcomers

A digital in-house masterclass as an approach from Harz University

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: Professional Development and Recognition

In this contribution we present a good practice approach for onboarding new RMA: the design, implementation and evaluation of a unique in-house, modular and digital “onboarding masterclass” consisting of 10 lessons within one week, supplemented by a “buddy” program matching experienced and newcomers

An interorganizational approach to a MSCA PF call

None

Format: Oral 30 Minutes

Category: Case Study

Topic: Organising Support Services & Team Building

Our presentation concerns a joint effort of two Finnish universities to support MSCA PF applicants in the 2022 call.

Career changes for mature RMAs

What are you looking for? Unlocking the potential and developing futuristic visions of the profession in RMA and exploring what may lie ahead

Format: Oral 30 Minutes

Category: Case Study

Topic: Professional Development and Recognition

Career changes for mature or experienced RMAs so those who find themselves stuck or simply undecided at the crossroad of their professional life can discuss what they want to attain from now onwards in career, in or out of the profession in RMA?

Empowering SSH

Empowering Social sciences and Humanities: European centre of the Charles University

Format: Oral 30 Minutes

Category: Good Practice

Topic: Proposal Development

This paper focuses on two examples of best practices in proposal development with activities related to choosing appropriate funding opportunities and couching in grant writing, while reflecting experience of evaluator.

Global collaboration through joint PhD cohorts

An Australian perspective to sustainably strengthen international research links in a post-pandemic and climate-challenged world.

Format: Oral 30 Minutes

Category: Practical Initiatives

Topic: International

Strategically co-investing internal resources with international partners to establish joint PhD cohorts can rapidly grow and sustain research collaborations. It is flexible across jurisdictions and attracts high-quality candidates who maintain their research links long into their research careers.

HEU Strategic Partnerships: positioning management

NTNU Forum: Maximising impact deriving from HEU Strategic Partnerships involvement

Format: Oral 30 Minutes

Category: Good Practice

Topic: Policy, Strategy, Evaluation and Foresight

Since the beginning of HEU, NTNU have started strategic participation of selected researchers into Strategic Partnership of interest. The impact deriving by this involvement, is guaranteed by through the hooking of these representative with a set of multidisciplinary thematic Fora: the “NTNU Forum"

Lessons learned from a project manager’s evolution

From individual PM to a PM team and from a local network towards co-building a national association

Format: Oral 30 Minutes

Category: Case Study

Topic: Professional Development and Recognition

What can you and your organisation learn from this RMA story? How to go full cycle support; What do projects, PMs, researchers and organisations need; PM service as team effort; Besides super(wo)man powers, what other skills are needed in PM evolution, RMA professional development and recognition.

NL RM Roadmap

Exploring and co-designing the way towards an RM Roadmap in The Netherlands

Format: Oral 30 Minutes

Category: Case Study

Topic: Professional Development and Recognition

The need to explore the way towards a RM Roadmap in The Netherlands is driven by two important and urgent factors: 1) a systemic pressure on the research community caused by competition for funding and 2) a increasing shortage in workforce over all sectors caused by demographic change: a case study.

National level support for RDM

The shift to national level support for research data management

Format: Oral 30 Minutes

Category: Discussion Starter

Topic: Open Science & Responsible Research & Innovation

With a growing number of funders, publishers and institutions worldwide mandating the open access of articles and data, there is a growing need for sustainable infrastructure to support these requirements. Making all of the products of research openly available helps validate and reproduce research

Organizing support services in a high profile call

Lessons learned at the University of Helsinki from a recent call for the Finnish Centres of Excellence Programme

Format: Oral 30 Minutes

Category: Operational Lessons Learned

Topic: Organising Support Services & Team Building

We will provide lessons learned from forming the university guidelines and organizing support services in a recent high profile call. Due to a multitude of factors, experiences point e.g. towards the need of intensified capacity building and paying attention to know-how preservation.

PM² implementation

Project Management Methodology implementation

Format: Oral 30 Minutes

Category: Good Practice

Topic: Project Management

PM² is the project management methodology developed by the European Commission. 

What is a project management methodology and what does this one contain ?

Could it be useful for you to know more about it ? What are the interests for ourselves and our organisation ?

RMA Traineeship scheme to attract new talents

None

Format: Oral 30 Minutes

Category: Practical Initiatives

Topic: Professional Development and Recognition

A pilot initiative introducing an innovative training scheme launched at Palacky University Olomouc (CZ) that strives to promote the RMA profession among young people (BA, MA students and early-stage researchers) and enlarge the professional RMA community in the academic sector.

Recognising Professional Project Management in HEU

Recognition of professional project management expertise under Horizon Europe

Format: Oral 30 Minutes

Category: Operational Lessons Learned

Topic: Project Management

The European Association of Innovation Consultants (EAIC) considers the recognisation of the impact of professional project management (PMGT) essential and raises awareness about the need for proper consideration of project management for the Horizon Europe Framework Programme.

Research Administrator Job Satisfaction

Case Study on Perceived Job Satisfaction in a Central Research Administration Unit at a U.S. Private University

Format: Oral 30 Minutes

Category: Case Study

Topic: Professional Development and Recognition

Job satisfaction is key to employee engagement and retention. Utilizing a qualitative case study methodology, this program evaluation explores the elements that impact research administrators’ satisfaction in their job and makes recommendations for strategies to increase employee retention.

Research Managers Make Research Go Well

Research Managers Make Research Go Well - RMAs as Catalysts for a Positive Research Culture

Format: Oral 30 Minutes

Category: Discussion Starter

Topic: Professional Development and Recognition

In 2021, University College Dublin conducted a Survey of Research Culture and a series of discussion forums that highlighted the vital role that research managers already play in creating a positive research culture and signposted where their roles could expand to make even greater contributions.

Spin-offs in the field of SSHA

SSHA spin-offs: a rare breed with high impact?

Format: Oral 30 Minutes

Category: Technical Report

Topic: Impact

This presentation addresses three key questions: why are there relatively little spin-offs from the field of social sciences, humanities and arts? Can SSHA spin-offs outperform spin-offs from other fields? And, more broadly, what is the impact of SSHA spin-offs?

Stakeholder Prioritization for Optimised Impact

None

Format: Oral 30 Minutes

Category: Methodological Session

Topic: Impact

In order to optimise the impact of research endeavours it is imperative to maximise the potential benefits to “relevant” stakeholders. But how can we select and prioritise the “relevant” stakeholders? And how can we rationalise the potential benefits of their interaction with the research activity?

Success Rates of Pillar II Proposals

How to Analyse the Success Rates of Topics in Pillar II (Horizon Europe)

Format: Oral 30 Minutes

Category: Methodological Session

Topic: Proposal Development

This presentation demonstrates how to analyse the success rates of Topics in Pillar II (Horizon Europe). Success Rates of over 50% can be seen. Some topics had 100% Success Rate. This information is important for Support Staff when advising researchers on the selection of Pillar II Topics.

Synergies between Horizon Europe and ERDF

None

Format: Oral 30 Minutes

Category: Technical Report

Topic: Proposal Development

Synergies between Horizon Europe and ERDF programmes

Synergies to Support the Innovation Cycle

Ensuring the adequate funding and financing for Science Based Innovation

Format: Oral 30 Minutes

Category: Case Study

Topic: Policy, Strategy, Evaluation and Foresight

This session will present examples on how synergies between different funding mechanism, at regional, national and European level, were used to fund research and innovation activites.

Systemic Constraints to the Delivery of Research

Systemic Constraints to the Delivery of Research Impact: As research managers and administrators, what can we do to increase the impact of research?

Format: Oral 30 Minutes

Category: Practical Initiatives

Topic: Impact

Presentation of research findings and insights into systematic constraints to societal impact delivery, and opportunities to increase research impact, from New Zealand’s Crown Research Institutes. These offer research managers and administrators opportunities to better enable and support researchers

Twinning – Effective Way of RMA Knowledge Transfer

None

Format: Oral 30 Minutes

Category: Good Practice

Topic: Impact

The positive experience of Twinning as a way how to: eliminate significant internal disparities of R&I performance in the EU; reduce the lack of synergies between national and EU research systems; enable and enhance access in low R&I performing countries to international networking activities.

Widening in Practice

Horizon Europe Widening: How can RMAs turn strategies to actions?

Format: Oral 30 Minutes

Category: Good Practice

Topic: Proposal Development

A practical perspective of the Widening actions from a university which has coordinated a significant number of Twinning, Teaming, and ERA Chair actions. Focus on the role of RMAs in project initiation and design.

Women scientists and funding for frontier research

Challenges and strategies of empowering female applicants for ERC funding

Format: Oral 30 Minutes

Category: Case Study

Topic: Open Science & Responsible Research & Innovation

Despite ERC’s measures to give equal opportunities to men and women in frontier research, women still submit fewer proposals. In this presentation, we will share the challenges still faced by female applicants and strategies of empowering female researchers for ERC funding.

Dynamic Dashboards Made Easy

Dynamic dashboards that interpret and analyse overwhelming amounts of data about research

Format: Oral 60 Minutes

Category: Case Study

Topic: Policy, Strategy, Evaluation and Foresight

Examples of beautiful, dynamic dashboards, using multiple datasets to answer specific strategic research evaluation questions and generate insights about the trends, landscape, and impact of a selected university’s research: from funding to clinical trials and societal impact to scientific citation.

A RMA's role in research collaboration

Stimulating research collaboration within university alliances with RMA support

Format: Pecha Kucha

Category: Good Practice

Topic: Policy, Strategy, Evaluation and Foresight

Building university alliances often starts at strategic level, but to stimulate research collaboration, the Research Support Offices can play an important role in helping identify useful and practical tools that facilitate and stimulate strategic inter-university research collaboration.

All aboard to reach public engagement

All aboard to reach public engagement at University of Coimbra

Format: Pecha Kucha

Category: Good Practice

Topic: Open Science & Responsible Research & Innovation

Widening and deepening collaborations to promote public engagement events at Institute of Interdisciplinary Research, University of Coimbra

Brain gain policy

Brain gain policy: a best practice for the professional widening and development of other RMAs

Format: Pecha Kucha

Category: Good Practice

Topic: Policy, Strategy, Evaluation and Foresight

This presentation has the aim of sharing our best practices in terms of research talents recruitment: the BRAIN GAIN POLICY. We hope it can contribute to the professional widening and development of other RMAs.

Collaborative MSCA support across institutions

Working together to deliver joint MSCA support activities within a European University Alliance

Format: Pecha Kucha

Category: Case Study

Topic: Organising Support Services & Team Building

In this presentation we will explore research manager collaboration between institutions, sharing reflections on our experience of working collaboratively across three institutions within a European University Alliance to deliver joint MSCA Postdoctoral Fellowship support activities.

Delivering Excellence in Public Engagement

Showcasing how to embed Education and Public Engagement into the fabric of a research centre

Format: Pecha Kucha

Category: Operational Lessons Learned

Topic: Open Science & Responsible Research & Innovation

Drawing on insights from international performance reviews and its own extensive experience, the award-winning Education and Public Engagement (EPE) team at the Science Foundation Ireland ADAPT Research Centre shares its top tips for achieving excellence in EPE.

Disciplining the Transdisciplinary

The challenges of integrating project management systems to an existing trans-disciplinary research project

Format: Pecha Kucha

Category: Operational Lessons Learned

Topic: Project Management

I will provide an overview of my time working on the UKPRP funded TRUUD project, which has been operational for over two years. I outline the challenges of taking over the project management of an working project and the measures taken to ensure the project meets the funder’s requirements.

ERA Chair Actions@UC - challenge accepted

One experience from a research management team located in central Portugal: support in the ERA chairs action 2022

Format: Pecha Kucha

Category: Operational Lessons Learned

Topic: Organising Support Services & Team Building

In this presentation, we will focus on the approach developed at the University of Coimbra to engage in the ERA chair calls. ERA Chair Actions' aim is to attract in a sustainable manner outstanding scientists and innovators to universities or research organizations in Widening countries.

ERC: Ready, Steady, Go?

Helping researchers get ERC-ready through longer-term research development

Format: Pecha Kucha

Category: Discussion Starter

Topic: Organising Support Services & Team Building

Research institutions need to take a strategic approach in the development of their researchers. This session will explore ways in which RMAs can use their knowledge of the ERC to help train up their researchers. We shall see how the Grant Support Team at the University of Glasgow are doing this.

Ensuring MSCA PF success

MSCA PF Master Class: how can research administrators help improve the success rate?

Format: Pecha Kucha

Category: Practical Initiatives

Topic: Organising Support Services & Team Building

In six years, the Faculty of Humanities at the University of Oslo went from 0 to 37 MSCA Postdoctoral Fellowships. Our success follows the introduction of a Master Class for applicants, so what role can research administrator play in securing successful applications?

Impact Managment in Canada

None

Format: Pecha Kucha

Category: Case Study

Topic: Impact

Lessons learned from a 2-month experience as Visiting RMA at Western University in London, Ontario (Canada)

Lean thinking in the design of R&D projects

Lean thinking for the design of research and development in the framework of the European collaborative project

Format: Pecha Kucha

Category: Methodological Session

Topic: Proposal Development

Lean thinking can be useful for researchers who do not have much experience in developing collaborative European projects. It will be highlighted what this means in the case of the setting up of a collaborative European research project and how this influences the creation of the project.

Looking Over the Fence for WIDENING success

RMA as the secret sauce in TWINNING Projects

Format: Pecha Kucha

Category: Case Study

Topic: Proposal Development

Focusing on research aspects alone is insufficient for a sustainable long term impact in WIDENING country’s research ecosystem. RMA activities need to be combined with technical research activities to provide the necessary improved support structures.

Open Science: a new challenge or new opportunity?

None

Format: Pecha Kucha

Category: Good Practice

Topic: Open Science & Responsible Research & Innovation

In our presentation, we would like to share with the audience some of the successful actions that we have carried out both to educate our researchers and encourage them to make their science more open and also to increase the impact and involvement of society in the research done at our institute.

Pathway to success

Internationalisation at Centre for Social Sciences

Format: Pecha Kucha

Category: Good Practice

Topic: Organising Support Services & Team Building

Introduction of a complex institutional program which includes mobility grants, performance evaluation and other motivational elements that aims to strengthen the international presence, especially the number of international publications and applications of the research centre.

RMA in the Western Balkan countries

SARMA - The New Face of the RMA Community in the Countries of the Western Balkans

Format: Pecha Kucha

Category: Good Practice

Topic: Professional Development and Recognition

RMA profession in the Western Balkan region is facing certain challenges regarding the expansion and deepening of cooperation among the RMA professionals. The paper proposes concrete measures which should be taken taken for overcoming the stated challenges.

RMA transition towards becoming a university

The journey of a research support service transforming itself to meet its organisation’s ambitions

Format: Pecha Kucha

Category: Operational Lessons Learned

Topic: Organising Support Services & Team Building

Our organisation aims at becoming a full university and to do so we need to meet challenging requirements in terms of externally funded projects. The research support office radically changed its way of working to meet this goal. We want to share what we have learned on the way.

Research Manager as a Matryoshka?

Matryoshka profile: what is behind the research manager profile?

Format: Pecha Kucha

Category: Case Study

Topic: Organising Support Services & Team Building

The RM profile constantly evolves: Department d Management at the University of Bologna as a case study, as a base for discussion.

Research managers supporting research managers

Research managers supporting research managers: process and challenges

Format: Pecha Kucha

Category: Operational Lessons Learned

Topic: Organising Support Services & Team Building

Organising Support Services & Team Building (including, but not restricted to: Organising the full project cycle or any of its parts within or between organisations; distribution of work, benchmarking, attracting and retaining RMA talent)

Smart Research Support

Career and excellenced based stratification of funding portfolios

Format: Pecha Kucha

Category: Operational Lessons Learned

Topic: Policy, Strategy, Evaluation and Foresight

Information about career level, seniority, scientific productivity and research field allows for a efficient and effective stratifiaction into individual finding scenarios - as they individually illustrate the expected success of a individual for a specific call/instrument.

Storytelling techniques

For more successful grant writing

Format: Pecha Kucha

Category: Discussion Starter

Topic: Proposal Development

This presentation will give a brief introduction into storytelling techniques and how research managers can teach these techniques to researchers. This will lead to better grant applications, abstracts, pitches and other forms of communication.

The Researcher’s Adventures in RMA Wonderland

The Researcher’s Adventures in RMA Wonderland

Format: Pecha Kucha

Category: Good Practice

Topic: Professional Development and Recognition

In this short presentation, we will dive into the rabbit hole and explore the Wonderland of RMA, as seen with the eyes of a scientist. When we emerge again, participants will have a better understanding of seemingly irrational behaviors and thoughts that researchers may express.

The power of BESTPRAC

BESTPRAC as an instigator of professional empowerment and widening collaboration

Format: Pecha Kucha

Category: Good Practice

Topic: Professional Development and Recognition

Whether part of the core-group or just as a participant, for many involved in the COST action BESTPAC it has a positive and lasting impact on their professional development which does not stop at the individual but also extents towards the organisations they work in.

What has Covid done for us?

How to build confidence, trust and enthusiasm by exploring new ways to achieve optimal results while working remotely.

Format: Pecha Kucha

Category: Discussion Starter

Topic: Project Management

The covid related health restrictions have radically changed managerial habits. This dynamic change has forced us to create new, adaptable and creative ways of working. How the environment, the digial tools became meaningful and how our soft expertise was called upon to create a valuable atmosphere

Your 1st Data Management Plan

Tips on starting an effective and open DMP

Format: Pecha Kucha

Category: Methodological Session

Topic: Open Science & Responsible Research & Innovation

Not sure where to get started on crafting a DMP? This session offers insight and tips on getting started in drafting your first Data Management Plan

Insights in EU Grant Support @ Radboud University

Strengthening Grant Support for Horizon Europe funding at the Radboud University Nijmegen: challenges, solutions and opportunities

Format: Poster

Category: Operational Lessons Learned

Topic: Organising Support Services & Team Building

In 2020 the Radboud University Nijmegen (RU) in the Netherlands launched an EU support programme aiming to increase the number and quality of EU collaborative proposals. In this poster we aim to present the challenges, solutions and opportunities we faced in strengthening EU grant Support at the RU.

Supporting citizen science in the EUTOPIA alliance

Expanding the story of Science Outreach at VUB

Format: Poster

Category: Case Study

Topic: Open Science & Responsible Research & Innovation

This Pecha Kucha presents VUB's actions to support citizen science in academic research projects, and shows how these actions are further rolled out within the EUTOPIA European University alliance.

We need to talk about AI

The Case for Citizens’ Think-ins for citizen-researcher dialogue and deliberation on emerging STEM innovations

Format: Poster

Category: Case Study

Topic: Open Science & Responsible Research & Innovation

The development and use of Artificial Intelligence (AI) poses complex socio-scientific issues, particularly with regard to ethics and privacy. We present the case for the use of “citizens’ think-ins” for citizen-researcher dialogue on the role of emerging STEM innovations, such as AI, in our lives.