EARMA Conference Odense 2024

Diversity dimensions and AI generated text

Diversity dimensions and the use of AI generated text in research proposals

Format: Fifteen-Minute Discussion Tables

Category: Other

Topic: IT Systems and tools supporting RMA now and in the future

AI is changing the way research proposals are written. However, the use of AI does not come without challenges. We will discuss the pros and cons of using AI generated text in research proposals, focusing on diversity dimensions and biases that might arise from the use of AI generated text.

Ethical Labyrinth of AI

Navigating the Ethical Labyrinth: The Role of AI in Research Support and Proposal Design

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: IT Systems and tools supporting RMA now and in the future

AI tools like ChatGPT offers exciting opportunities to automate tasks and improve proposal design. However, this innovation also brings ethical challenges. Our goal is to initiate a dialogue among professionals to discuss the ethical complexities of using AI in research management.

Generative AI for RMA

Experiences with the use of Large Language Models, like ChatGPT, in everyday work for RMA

Format: Fifteen-Minute Discussion Tables

Category: New Initiative

Topic: IT Systems and tools supporting RMA now and in the future

The Charles University of Prague strongly supports the use of ChatGPT for researchers and support staff. As a member of the COIMBRA Group it shared it’s experiences in a hands-on workshop with RSOs of the other universities. Here we come together to discuss and exchange our experiences with you.

IT-enhanced human touch

On account manager approach to our profession in the AI-era

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: IT Systems and tools supporting RMA now and in the future

To what extent can AI supplant our role? If we define our profession as providing personalized and engaged services to individual scientists, who are our long-term clients, we must assess which aspects of our work can be replaced. However, should we not instead ask which aspects can be enhanced?

Leveraging Artificial Intelligence for RMA

Leveraging Artificial Intelligence for RMA: A Game-Changing Approach or Mambo-Jambo?

Format: Fifteen-Minute Discussion Tables

Category: 2. Theoretical

Topic: IT Systems and tools supporting RMA now and in the future

What's not: "This session offers attendees a holistic view of AI's potential in RMA, equipping them with knowledge, best practices, and a blueprint for AI incorporation in their institutions, aiming for progress and efficacy in research management." Instead, it will be interesting to conclude.

Optimising outcomes and compliance with a RIMs

Optimising Research Activities and Compliance through RIMs: Data Quality, Open Access, and Large Language Models

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: IT Systems and tools supporting RMA now and in the future

Research Information Management systems (RIMs) are transitioning from post-capture tools to early-stage enhancers. As research dynamics evolve, utilizing RIMs and complementary technologies is vital for institutions to optimise research potential and meet emerging requirements.

5 years Pioneering AI: our Growth Path to Boost RM

Adapting the Role of Research Managers in the Era of Artificial Intelligence: Insights from a University customizing and developing in-house AI tools for Research Management since 2018

Format: Oral 30 Minutes

Category: New Initiative

Topic: IT Systems and tools supporting RMA now and in the future

Research managers face an ever-evolving research landscape, with challenges stemming from data overload, fragmented tools, and changing researcher needs. Could the answer lie in AI? We will answer this question from the point of view of very early adopters and developers of AI tools for RM.

A Visual Mapping Tool

Advancing Research Management: A Visual Mapping Tool for Enhancing Efficiency and Resource Allocation for Research Managers and Administrators

Format: Oral 30 Minutes

Category: New Initiative

Topic: IT Systems and tools supporting RMA now and in the future

Research management has evolved with growing complexity and collaboration, but its global recognition varies. Our tool enhances efficiency, visibility, and understanding of this multifaceted profession, aligning with ERA Action 17

A match made in hAIven?

The role of AI in fostering research collaboration & grant application

Format: Oral 30 Minutes

Category: New Initiative

Topic: IT Systems and tools supporting RMA now and in the future

KU Leuven’s Research Office, together with ICT-services, has been experimenting with different use cases and NLP techniques to assess the potential and pitfalls of using AI to support our work, mostly making use of non-commercial software.

Changing scope and quality of data in CRIS systems

Changing scope and quality of data in CRIS systems – evolution or revolution?

Format: Oral 30 Minutes

Category: Other

Topic: IT Systems and tools supporting RMA now and in the future

From early use of institutional repository systems to complex data integration challenges across the research information entity model, this presentation traces the evolution of CRIS/RIM data needs and related quality issues over the past decade.

Data Is the New Gold - DING!

How to transform your application and award data into strategic info for management and at the same time use the data for optimizing daily RSO advice to departments/researchers & internal work flow.

Format: Oral 30 Minutes

Category: Good Practice

Topic: IT Systems and tools supporting RMA now and in the future

The collection, analysis and use of application and award data makes us better in prioritising our advice and it gaps shortcomings when it comes to external funding.

RSO will show hands-on examples of:

Management statistics for strategic decisions
Profiling of departments
Impact of RSO work

Data Quality through APIs

Data Quality or: How I learned to stop worrying and love APIs

Format: Oral 30 Minutes

Category: Case Study

Topic: IT Systems and tools supporting RMA now and in the future

Migrating our data from our institutional repository to a new CRIS we found that key data about articles (and other outputs) was held in unstructured fields. We used Crossref and OpenAI’s API to enrich our data source and mitigate what would have been a long and tedious manual DQ exercise.

Data's Vital Role: Driving Innovation & progress

Unlocking Insights and Innovation: The Strategic Importance of Data in the Digital Age

Format: Oral 30 Minutes

Category: 2. Theoretical

Topic: IT Systems and tools supporting RMA now and in the future

Explore data's strategic role in decisions, innovation, and research. Learn its ethical use, governance, and impact on industries, paving the way for a data-powered future.

Empowering research collaboration though data

Empowering research collaboration though data: a web app for YERUN Universities

Format: Oral 30 Minutes

Category: Case Study

Topic: IT Systems and tools supporting RMA now and in the future

Our WebApp recommends collaboration and funding opportunities to researcher from 23 YERUN Universities, though publication record analysis by AI NLP algorithms. We empower both researchers and research managers to harness their own data for stronger EU partnerships and increased funding success.

LLM in Research Support

Leveraging Large Language Models (LLMs) to Revolutionize Research Support Workflows

Format: Oral 30 Minutes

Category: Case Study

Topic: IT Systems and tools supporting RMA now and in the future

SDU University's RIO is revolutionising research support by integrating Large Language Models into workflows. These AI tools streamline tasks such as summarising literature and drafting grant proposals while providing expert advice. Initial tests show improved efficiency and quality of service.

Make Research Infrastructure Count

Make Research Infrastructure Count

Format: Oral 30 Minutes

Category: New Initiative

Topic: IT Systems and tools supporting RMA now and in the future

TU Eindhoven puts Research Infrastructure (RI) at the core of our innovation and economic development mission. We present our integrated system to manage and book equipment, while automatically tracking related research outputs, to evaluate the impact of RI investments and showcase it.

Project Control

Project Control: from pre-award to post-award management. The Fraunhofer Portugal's use case.

Format: Oral 30 Minutes

Category: Good Practice

Topic: IT Systems and tools supporting RMA now and in the future

Project Control is a collaborative web application used for managing funded projects throughout their life cycle. It simplifies and organizes the management of funded projects. Developed and being used by Fraunhofer Portugal for 10 years now, it has become an indispensable tool for managing research

Research and Innovation Management in an AI era

Citius, Altius, Fortius – or why we still need Research and Innovation Management in a AI era.

Format: Oral 30 Minutes

Category: Other

Topic: IT Systems and tools supporting RMA now and in the future

The European Association of Innovation Consultants explores the role of AI in the continuum from project design to project management. It strives to 1/ understand how AI impacts the services of research managers and to 2/ contribute to the reflection on the design of the next EU Framework Programme.

The evolving landscape of research assessment and

How CRIS/RMS could help Research managers and administrators on reforming research assessment

Format: Oral 30 Minutes

Category: Other

Topic: IT Systems and tools supporting RMA now and in the future

DORA and CoARA is changing how research assessment should be done, to ensure a fair and inclusive process. These processes must be implemented at the research institutions, and this is providing a set of challenges that research managers and administrators are facing. CRIS systems should enable rese

To Chat or to cheat?

The Dilemma of Using ChatGPT to Write a Research Proposal

Format: Oral 30 Minutes

Category: Case Study

Topic: IT Systems and tools supporting RMA now and in the future

AI-powered language models like ChatGPT are transforming academia and research management. This presentation explores ChatGPT's role, ethical concerns, and practical implications in research management, promoting a balanced approach to merging human expertise with AI

“Automation: A threat or an advantage?”

“Automation: A threat or an advantage?” dispelling the myths

Format: Oral 30 Minutes

Category: Other

Topic: IT Systems and tools supporting RMA now and in the future

Technology has significantly revolutionized research grants administration, streamlining processes and enhancing efficiency both in the pre-award and post-award stages. Here's how technology has advanced research grants administration over the years, considering both pre & post-award perspective

Insight in funding performance for RMA’s

Funding insights and benchmarking, how to stay up to date with your funding performance.

Format: Oral 60 Minutes

Category: New Initiative

Topic: IT Systems and tools supporting RMA now and in the future

Benchmarking and performance analyses are difficult but needed in this highly competitive research environment. With a group of other University medical centers and Universities we have developed a tailormade independent dashboard where organisations can combine information from various funders.

Digitalisation in the office

None

Format: Pecha Kucha

Category: Case Study

Topic: IT Systems and tools supporting RMA now and in the future

This presentation explores the practical implementation, benefits, and colleague acceptance of the cloud-based project management tool Monday.com in a research department. The talk outlines how the tool was evaluated, introduced, and highlights several use cases: HR, onboarding and purchasing.

How can FAIR data get us further, faster?

Furthering the pursuit of knowledge with FAIR data in a rapidly changing world.

Format: Pecha Kucha

Category: Good Practice

Topic: IT Systems and tools supporting RMA now and in the future

This presentation will highlight how there has never been a more important time for research managers and administrators to engage proficiently with the FAIR principles, showcasing how when research data interopts with machines, huge advancements can be made.

AI Uptake in Research Management: A Year in Review

Assessing the Evolution of AI Tool Adoption in Research Management: A Comparative Study Between EARMA 2023 and EARMA 2024

Format: Poster

Category: Case Study

Topic: IT Systems and tools supporting RMA now and in the future

In 2023, SDU RIO's EARMA poster revealed limited AI use among research managers. This year, we revisit these findings with a hybrid poster, aiming to capture any changes in AI adoption. Our 2024 poster will include real-time digital data collection for immediate analysis.

AI-Enhanced Funding Strategies for Horizon Europe

Enhancing Research Funding Acquisition: AI-Driven Strategies for Horizon Europe Opportunities at the University for Continuing Education Krems

Format: Poster

Category: New Initiative

Topic: IT Systems and tools supporting RMA now and in the future

At the University for Continuing Education Krems, Austria, we assessed Horizon Europe funding strategies in 2022/2023. To aid researchers, an AI tool will extract keywords from databases and suggest suitable calls for efficient proposal planning.