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Abstracts
Addressing Impact in bottom-up grants
None
Format: Fifteen-Minute Discussion Tables
Category: Good Practice
Topic: Research Cycle Support Services (Pre-Award)
Karina KösslerThis discussion table aims at peer-to-peer exchange about how to best support researchers with impact in bottom-up funding schemes, such as MSCA.
Enhancing proposals: the retreat experience
Unlocking the potential of proposal writing retreats: a comprehensive exploration of their benefits and impact
Format: Fifteen-Minute Discussion Tables
Category: New Initiative
Topic: Research Cycle Support Services (Pre-Award)
Julian RandallWe've successfully organized a series of proposal writing retreats, offering participants a more immersive experience compared to workshops. These retreats prioritize dedicated writing time while also providing opportunities for recovery, inspiration, and informative sessions.
Falling in between
Having an exciting bottom-up research idea, but no place to go
Format: Fifteen-Minute Discussion Tables
Category: Case Study
Topic: Research Cycle Support Services (Pre-Award)
Esther PhilipsSometimes, directly after gaining the PhD title, scientists work outside academia. When returning to academia often they are no longer eligible for early/mid individual grants, either timewise or CV-wise. Can RMAs play a role through our associations, e.g. towards funders? Input & discussion valued.
Grant support in the wider institutional context
Integrating our grant support activity within the larger researcher development picture
Format: Fifteen-Minute Discussion Tables
Category: Case Study
Topic: Research Cycle Support Services (Pre-Award)
Ross HanleyMany RMAs provide grant-related workshops for researchers. Other teams in our institutions may also provide events relevant for our external grant funding applicants. How to better integrate our support into the wider researcher development picture? What could be the challenges and benefits?
Bridging Borders and Funding Frontiers
Perspectives on Research Funding Support and International Research Collaboration
Format: Oral 30 Minutes
Category: Case Study
Topic: Research Cycle Support Services (Pre-Award)
Patricia GigliutoThis presentation by the University of Melbourne will focus on the different (and sometimes competing!) perspectives of five important stakeholders involved in international research collaboration: the faculties, the central research offices, Chancellery, the funder and the researcher.
Co-creating impact pathways
Workshop methodology to support researchers in creating impact pathways
Format: Oral 30 Minutes
Category: Good Practice
Topic: Research Cycle Support Services (Pre-Award)
Michael PapapetrouA practical example with active involvement of the audience identifying impact pathways for a specific call topic
EU-LIFE ERC Masterclass for junior applicants
EU-LIFE Online ERC Masterclass: sharing our experience to boost successful Starting and Consolidator applicants
Format: Oral 30 Minutes
Category: Good Practice
Topic: Research Cycle Support Services (Pre-Award)
Cristina BartocciThe Grants Officers from 15 top-level institutes belonging to the EU-LIFE alliance pool their expertise, share their knowledge and best practices in a masterclass aimed at ERC Starting and Consolidator applicants.
Fundraising as basic literacy skill
Should "fundraising" skills be a pre-requisite for Early Career Researchers?
Format: Oral 30 Minutes
Category: Good Practice
Topic: Research Cycle Support Services (Pre-Award)
Ivo GrigorovProposal writing and fundraising skills are becoming an essential skillset for senior researchers willing to build a team, or even to remain in academia. Yet PhD's and early career researchers frequently discover these skills much too late into their career progression.
How far can/should the Research Support Office go?
Practical experience at Eurac Research
Format: Oral 30 Minutes
Category: Good Practice
Topic: Research Cycle Support Services (Pre-Award)
Erica LavagnoIn Eurac Research, the RSO strategy overcomes the barrier of mere administrative tasks providing a wide range of information and services based on a different penetration in the project preparation and aimed at the growth of the researchers as scientists and managers.
Interactive Impact Kickstart Workshops
Interactive Impact Kickstart Workshops - from scratch to success
Format: Oral 30 Minutes
Category: New Initiative
Topic: Research Cycle Support Services (Pre-Award)
Andreas WestermoenA new interactive workshop for kickstarting Impact was piloted with good results. Three main goals achieved: 1) successfully targeting the top scientists 2) integrating impact perspective from start 3) output directly useful for proposal writing. The session explains why, what and how.
Kill the Villain!
Using Storytelling in Scientific Grant Writing
Format: Oral 30 Minutes
Category: Good Practice
Topic: Research Cycle Support Services (Pre-Award)
Philip HallenborgHollywood has historically been madly in love with having science as a major driver in their storytelling. This deep affection has, however, not been mutual. Conveying science through storytelling has been regarded as obscure in a world where objectivity is at the very core. Until now.
Know your coordinator
The importance of interpersonal skills and relations
Format: Oral 30 Minutes
Category: Good Practice
Topic: Research Cycle Support Services (Pre-Award)
Lotta AvessonOur support to coordinators of collaborative project proposals varies substantially from coordinator to coordinator. In our presentation we will discuss the different coordinator “personas” we meet and the diverse roles we find ourselves in when supporting them.
Lessons learned in bid development support
Lessons learned from supporting academic staff new to the EU grants culture to develop internationally collaborative Horizon Europe proposals
Format: Oral 30 Minutes
Category: Case Study
Topic: Research Cycle Support Services (Pre-Award)
Carol HeatleyThis case study will share how Durham University provides targeted advice to new senior staff who are interested in developing Horizon Europe Pillar 2 proposals. It will highlight what strategies and tools are employed to support academics, and how this approach has been received by those academics.
Myth busting the PI role in an ERC application
Adapting myth busting strategies incorporating the recent changes to ERC application focal points to support PIs
Format: Oral 30 Minutes
Category: Good Practice
Topic: Research Cycle Support Services (Pre-Award)
Maria MaunulaIn 2024 calls the ERC made changes that reflect the focus on the idea, while the PIs track works as a feasibility factor to support it. We share experiences on how to accommodate support strategies to highlight ERC applicants role as one of the cornerstones supporting the idea.
Should Research Data Management be free or costed
The Research Data Management Process: Freemium or Costed? An Irish Technological University example
Format: Oral 30 Minutes
Category: Case Study
Topic: Research Cycle Support Services (Pre-Award)
Oluwasegun SerikiThe jury is out as to whether the time spent by researchers on the Data Management process should be costed or not, and this is becoming an emerging debate within the research management community. This paper examines this question within the context of an Irish Technological University.
Storytelling and Stakeholders in Research Grants
None
Format: Oral 30 Minutes
Category: Good Practice
Topic: Research Cycle Support Services (Pre-Award)
Simone WenkelThis presentation explores how research administrators can use trending storytelling strategies to help the researchers engage with potential reviewers when writing a grant proposal. Drawing on insights from narratology and sociolinguistics, we will highlight concepts that define proposal writing.
Success Rates and European Commission funding
Success Rates and European Commission funding: An Institutional Approach
Format: Oral 30 Minutes
Category: Good Practice
Topic: Research Cycle Support Services (Pre-Award)
Caroline BarbourWe will look at how we have encouraged and supported PIs at our institutions to submit high quality EC applications, both at an individual level and through a systematic approach to increasing our success rates.
ERC 2024 - Is it a new game?
The ERC 2024 changes - Are they just cosmetic or entirely changing the grant?
Format: Oral 60 Minutes
Category: Good Practice
Topic: Research Cycle Support Services (Pre-Award)
Mr Yoram Bar-zeevThe recently published 2024 ERC work programme presented some changes to this prestigious grant. Some of these changes are technical, while others might be more dramatic, with the potential to change the grant’s nature. This session will present and discuss the implications of these changes.
Nudging crazy professors towards pragmatism
Nudging crazy ideas of professors towards pragmatic MSCA DN proposals by learning from experience
Format: Oral 60 Minutes
Category: Good Practice
Topic: Research Cycle Support Services (Pre-Award)
Jan BeerensIn a world where projects are increasingly complex and proposals required societal impact on society for the planet, pragmatism is often ignored. MSCA projects are executed and MSCA proposals are written, but the lessons learned are easily forgotten. Therefore: “How to nudge Principle Investigators
To AI or not to AI: that is the question.
Beyond Hype: A panel discussion assessing the value of Artificiall Intelligence tools across all stages of grant proposal preparation
Format: Oral 60 Minutes
Category: Good Practice
Topic: Research Cycle Support Services (Pre-Award)
Michael PapapetrouAI tools are here. They are developing fast and almost everyone is experimenting with them. Proposal writing is changing as a result. Let's discuss to identify together best practice approaches.
A Strategy to boost Research Funding Success
Establishment of the Strategic Areas support team: implementation, challenges and success in a widening country
Format: Pecha Kucha
Category: New Initiative
Topic: Research Cycle Support Services (Pre-Award)
Maria Joao NevesAt the University of Coimbra (UC) a pre-award team was created to improve UC excellence in scientific research and collaboration in international funding programs. The Research Managers team's initiatives, support, and challenges will be presented, along with their impacts on research performance.
Can EDI enhance the job of R&I lobbyists?
Should we lobby and influence policy on EDI? If so, how? Can EDI help us to improve our job? Policy and lobbying in the EDI space.
Format: Pecha Kucha
Category: New Initiative
Topic: Research Cycle Support Services (Pre-Award)
Ignasi SalvadoResearch organizations influence research policy, but when it comes to EDI, they let new initiatives from funders happen. This Pecha Kucha opens the discussion and aims at collecting ideas on and best practices on how EDI could really help lobbyists to enhance their job and increase their impact.
Don’t underestimate Concept Notes
A vital tool in Proposal Development
Format: Pecha Kucha
Category: Good Practice
Topic: Research Cycle Support Services (Pre-Award)
Tara MurphyFocusing on the formation stage of the ERINN Proposal Development Lifecycle, we present the vital step of developing a concept note in the early stages of proposal development to ensure maximum efficiency and alignment to the call topic.
ERC: Excellence needs to be coached
Excellent scientists become more successful in highly competitive ERC grants while coached.
Format: Pecha Kucha
Category: Good Practice
Topic: Research Cycle Support Services (Pre-Award)
Dr. Ksenia BagrintsevaThe prestigious ERC grants are awarded to excellent scientists, opening up new opportunities for their careers. But is excellence enough to win? I will present 3 reasons why excellent scientists must be coached to go successfully through this fierce competition and 3 steps of coaching ERC candidates
Empowering doctoral candidates for funding success
Empowering doctoral candidates for funding success – the role of the Research Managers
Format: Pecha Kucha
Category: Good Practice
Topic: Research Cycle Support Services (Pre-Award)
Dr Orla Power-GrantThis paper focuses on two challenging aspects of successful doctoral education, (i) recruitment of talented researchers and (ii) securing funding to support those researchers.
Research Funders and Diversity in Academia
Which funders use research funding as a tool to promote diversity in the research workforce?
Format: Pecha Kucha
Category: Case Study
Topic: Research Cycle Support Services (Pre-Award)
Kate GardnerAs a research funding database, we collect data on which funders offer grants and awards dedicated to diversity in academia. An increasing number of funders have funding dedicated to women or underrepresented groups. Learn about how to support diversity using dedicated funding instruments.
Stepping stones to Europe
Adding value inspired by design thinking
Format: Pecha Kucha
Category: New Initiative
Topic: Research Cycle Support Services (Pre-Award)
Hege TaarudWho has not experienced submitting project proposals poorly prepared! So; how can we, as RMA, help the proposers to develop the project idea? Our ambition is to offer workshops where we explore and work with the development of project proposals. The process to be facilitated using recognized tools.
Winning NIH grants: how to make a start?
Deciphering the NIH grant process and driving your researchers to US-government health awards
Format: Pecha Kucha
Category: New Initiative
Topic: Research Cycle Support Services (Pre-Award)
Soizic SergeantBiomedical research institutions know how prestigious it is to win NIH-National Institutes of Health awards (US), but can fear the complexity of its grant process. This presentation aims to give clues to RMAs that are not familiar with NIH funds but want their institutions to go for it.
Building systematic proposal preparation process
Case experience of pre-award support for a coordinated Horizon Europe proposal
Format: Poster
Category: Good Practice
Topic: Research Cycle Support Services (Pre-Award)
Hanna PiironenRelevant EU funding calls should be identified even years before, but researchers are busy. How to overcome the challenge of preparing ahead? Focusing on a recent coordinated proposal case, we present the pre-award process facilitating a more systematic approach to applying Horizon Europe funding.
Ethics in Grants Applications: Tools for Research
Ethics in Grants Applications: Tools for Research
Format: Poster
Category: Good Practice
Topic: Research Cycle Support Services (Pre-Award)
Vania RosasResearch projects now emphasize ethics in grant applications, especially in human research, data collection, animal experiments, international collaborations, environmental impact, and civil applications. A poster presents tools from Institut Pasteur Paris to aid Research Managers and Administrators
Getting Bang for Your Buck at Pre-Award
Getting Bang for Your Buck at Pre-Award: New Practices and Tools for Proactive Awareness Raising
Format: Poster
Category: Good Practice
Topic: Research Cycle Support Services (Pre-Award)
Dr Luke John MurphyThe funding world is a jungle of possibilities, and there is no consensus on best practices to connect researchers to funding opportunities. Our poster outlines DTI’s awareness raising processes, aiming to start a conversation with EARMA delegates and raise the bar across the profession.
How to motivate researchers to go European?
How to motivate researchers to apply for European funding?
Format: Poster
Category: Other
Topic: Research Cycle Support Services (Pre-Award)
Dagmar VaclavikovaPresentation of analysis comparing Czech national and European grant schemes in terms of the success rate of applicants and volume of funding. Results will be used to develop an incentive scheme to motivate researchers at Faculty of Medicine, Masaryk University to apply more for European funding.
Visual time & strategy project planning
How to visually represent a proposal drafting in terms of structure and time
Format: Poster
Category: Good Practice
Topic: Research Cycle Support Services (Pre-Award)
Erica LavagnoThis poster provides a reference method for activity deployment during the proposal preparation: (1) administrative activities, (2) writing aspects, (3) budgeting issues, (4) consortium management; to strategically sketch a project idea and meet the proposal submission deadline in time.
‘Is it worth it?’
Learnings from a managed MSCA PF process
Format: Poster
Category: Case Study
Topic: Research Cycle Support Services (Pre-Award)
Monica LecheaSince 2021, the Research Development Team (RTD) in the ADAPT Centre has been running a managed MSCA PF process to recruit and train applicants, with a view to increasing application numbers and influencing the success rate of proposals. While an informal reflection of the process was carried out pos