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Abstracts
Achieving Horizon project collaboration excellene
Achieving Horizon Europe Collaboration Excellence: Project Management Best Practices for Project Coordinators and Consortia
Format: Fifteen-Minute Discussion Tables
Category: Good Practice
Topic: Collaboration and Strategic Alliances
Mr Olav VeldhuizenIn this session we will discuss some key strategies and best practices to attain collaboration excellence: from a clear and concise Consortium Agreement , fostering open communication, to effective tools for monitoring and progress and assess the project's success.
Addressing Impact in bottom-up grants
None
Format: Fifteen-Minute Discussion Tables
Category: Good Practice
Topic: Research Cycle Support Services (Pre-Award)
Karina KösslerThis discussion table aims at peer-to-peer exchange about how to best support researchers with impact in bottom-up funding schemes, such as MSCA.
Bound to happen
Bound to happen: how can organisations help PMs balance boundaries and responsibilities
Format: Fifteen-Minute Discussion Tables
Category: Good Practice
Topic: Research Cycle Support Services (Post-Award)
Geerte SlappendelHow can organizations and RSOs support project managers in maintaining boundaries and containing risk while balancing the interests of coordinator, project, funder, organization and their own mental health?
Challenges: recruitment+training+retention of RM
Challenges in the recruitment, training and retention of research managers in ISGlobal
Format: Fifteen-Minute Discussion Tables
Category: Other
Topic: Professional and Career Development
Elena EstebanThe Grants Office has been in continuous evolution since its creation. This evolution and changes has a rationale behind it, especially linked to the growth of the institution.
Before 2021 the personnel turnover was minimal. But in 2021 things changed.
And we want to analyze the reasons behind.
Connecting professional groups and functions
Going beyond borders of our function and professional group and connecting support in education with research support and even with everyone else in the university context
Format: Fifteen-Minute Discussion Tables
Category: Good Practice
Topic: Professional and Career Development
Susi PoliEquipping staff with intercultural preparation for International meetings. How to activate people’s engagement in the workplace through preparation and intercultural exchange? How can education connect with research and with any other university function to benefit today’s universities?
Enhancing proposals: the retreat experience
Unlocking the potential of proposal writing retreats: a comprehensive exploration of their benefits and impact
Format: Fifteen-Minute Discussion Tables
Category: New Initiative
Topic: Research Cycle Support Services (Pre-Award)
Julian RandallWe've successfully organized a series of proposal writing retreats, offering participants a more immersive experience compared to workshops. These retreats prioritize dedicated writing time while also providing opportunities for recovery, inspiration, and informative sessions.
Equality, Culture, Diversity, and Inclusion (ECDI)
Fostering Equality, Culture, Diversity, and Inclusion (ECDI) in Research Management: engaging with a EARMA’s new Thematic Group
Format: Fifteen-Minute Discussion Tables
Category: New Initiative
Topic: Professional and Career Development
Andreja Zulim de SwarteDiscover the transformative power of Equality, Culture, Diversity, and Inclusion (ECDI) in research management. Join our thematic group, where we explore ECDI's impact on mental health and wellbeing and share best practices for creating a diverse and inclusive academic environment.
Ethical Labyrinth of AI
Navigating the Ethical Labyrinth: The Role of AI in Research Support and Proposal Design
Format: Fifteen-Minute Discussion Tables
Category: Good Practice
Topic: IT Systems and tools supporting RMA now and in the future
PhD. Lionel JouvetAI tools like ChatGPT offers exciting opportunities to automate tasks and improve proposal design. However, this innovation also brings ethical challenges. Our goal is to initiate a dialogue among professionals to discuss the ethical complexities of using AI in research management.
Falling in between
Having an exciting bottom-up research idea, but no place to go
Format: Fifteen-Minute Discussion Tables
Category: Case Study
Topic: Research Cycle Support Services (Pre-Award)
Esther PhilipsSometimes, directly after gaining the PhD title, scientists work outside academia. When returning to academia often they are no longer eligible for early/mid individual grants, either timewise or CV-wise. Can RMAs play a role through our associations, e.g. towards funders? Input & discussion valued.
Grant support in the wider institutional context
Integrating our grant support activity within the larger researcher development picture
Format: Fifteen-Minute Discussion Tables
Category: Case Study
Topic: Research Cycle Support Services (Pre-Award)
Ross HanleyMany RMAs provide grant-related workshops for researchers. Other teams in our institutions may also provide events relevant for our external grant funding applicants. How to better integrate our support into the wider researcher development picture? What could be the challenges and benefits?
Leveraging Artificial Intelligence for RMA
Leveraging Artificial Intelligence for RMA: A Game-Changing Approach or Mambo-Jambo?
Format: Fifteen-Minute Discussion Tables
Category: 2. Theoretical
Topic: IT Systems and tools supporting RMA now and in the future
Yoram Lev YehudiWhat's not: "This session offers attendees a holistic view of AI's potential in RMA, equipping them with knowledge, best practices, and a blueprint for AI incorporation in their institutions, aiming for progress and efficacy in research management." Instead, it will be interesting to conclude.
National funding for international projects
Looking beyond Horizon: national funding for international research projects and partnerships
Format: Fifteen-Minute Discussion Tables
Category: Case Study
Topic: Collaboration and Strategic Alliances
Mechteld BousIf we focus on HEU alone for the funding of international research projects, don’t we miss opportunities at national level to foster collaboration? This session focusses on exploring various national funding opportunities to create a lasting research cooperation between international partners.
Open Innovation in Science Impact Lab
Caring Communities for Future
Format: Fifteen-Minute Discussion Tables
Category: Case Study
Topic: Collaboration and Strategic Alliances
Mathieu Mahve-BeydokhtiThe OIS Impact Lab, a strategic partnership between the Ludwig Boltzmann Gesellschaft and the Austrian National Public Health Institute, is established as a laboratory to apply Open Innovation in Science to the field of health and community care.
Open Science, Open PROPOSALS
Can we accelerate IMPACT by disclosing HorizonEU Proposal?
Format: Fifteen-Minute Discussion Tables
Category: New Initiative
Topic: Open Science
Ivo GrigorovEU Calls frequently fund multiple projects tackling the same question, but projects rarely co-deliver in meaningful terms. Can proposal disclosure at granting stage, make project design, outputs and timeframes accessible for more intentional “clustering” and co-delivery to take place by default?
Open science restricted?
Sharing research results is often restricted by security issues, intellectual property, sensitivity or GDPR.
Format: Fifteen-Minute Discussion Tables
Category: Good Practice
Topic: Open Science
Hilde RøyslandOpen science is becoming “the new normal”. At the same time, aspects such as security, privacy, rights, and ethics provide principles for what can be shared openly. This leads to stating that research should be «as open as possible, as closed as necessary». How to address this contradiction?
Optimising outcomes and compliance with a RIMs
Optimising Research Activities and Compliance through RIMs: Data Quality, Open Access, and Large Language Models
Format: Fifteen-Minute Discussion Tables
Category: Good Practice
Topic: IT Systems and tools supporting RMA now and in the future
Thomas GurneyResearch Information Management systems (RIMs) are transitioning from post-capture tools to early-stage enhancers. As research dynamics evolve, utilizing RIMs and complementary technologies is vital for institutions to optimise research potential and meet emerging requirements.
Overheads Conundrum – Search for answers continues
The Overheads Conundrum – The search for answers continues
Format: Fifteen-Minute Discussion Tables
Category: Other
Topic: Operations and Planning
Christian BonniciShould a Research Support Office be self-sustained through the money allocated from overheads or is this a service to be provided at the institutional level? What incentives will bring out the best services of the Office? This discussion table aims to share views and ideas on the topic.
Post-Award Contracts v Permanency
Working as a Post-Award Research Manager - Contracts v Permanency - How does your institution do it??
Format: Fifteen-Minute Discussion Tables
Category: 2. Theoretical
Topic: Research Cycle Support Services (Post-Award)
Aoife BradyAs a Post-Award Project Manager - are you a permanent member of a Research Development Team in your institution or are you contracted to work on specific projects? We would like to hear about the different operating models out there and work out what works best for everyone!
Project Submission is a losing game?
Losing Game – Project Submission is a losing game or can we take something out?
Format: Fifteen-Minute Discussion Tables
Category: 2. Theoretical
Topic: Research Cycle Support Services (Transversal)
Fernando BorgesOnly approved projects are worth it or can we have value in rejected project submissions? Is it possible to have indicators (KPI) for rejected project submissions?
Putting the R in RMA
Putting the R in RMA: Is the RMA also a researcher?
Format: Fifteen-Minute Discussion Tables
Category: 2. Theoretical
Topic: Professional and Career Development
Chris FlintermanRMAs support academics and their research. But what is the actual connection between RMAs and research, and do they do research themselves?
RM@unibo: facing the increasing complexity
RM@unibo: facing the increasing complexity of the research management in a strategic perspective and in the everyday life
Format: Fifteen-Minute Discussion Tables
Category: Good Practice
Topic: Professional and Career Development
Paola RagazziniResearch management coordination solutions at the University of Bologna, a research-intensive university, to tackle challenges and maximize opportunities in a context of increasing complexity related to changing research management models and to new initiatives such as the European University Allian
RMA and strategic awards - a blessing or a curse?
Dilemmas of being research administrative manager and next career steps.
Format: Fifteen-Minute Discussion Tables
Category: Good Practice
Topic: Professional and Career Development
Arina ShadrikovaWe reflect the experience of research administration in strategic awards (large grants with annual funding more than 1 million EUR and with duration of 10 years) and dilemmas inflicted upon RMAs in Norway.
RMA teams leadership for wellbeing at work
RMAs occupational wellness: building an empowered and cooperative RMAs team
Format: Fifteen-Minute Discussion Tables
Category: New Initiative
Topic: Leadership
Rosa MirallesAs RMA professionals we work in the highly competitive research landscape, being constantly exposed to external pressure. Leading and managing a team of RMAs represents a great challenge: is there a way to guarantee occupational wellness in our profession while obtaining competitive results?
Risky business: Academic inclusion & espionage
Promoting academic inclusion in the era of industrial espionage
Format: Fifteen-Minute Discussion Tables
Category: Good Practice
Topic: Operations and Planning
Leiry Cornejo ChavezWe will discuss how to secure an inclusive academic environment, notwithstanding nationality or ethnicity, while trying to protect our scientific resources from the dangers of industrial espionage promoted by “risk countries”. We will focus on policies, strategies & practices and relevant actors.
SUPEResearchMANagement pre-&post-award join forces
Crossing pre- and post- award knowledge for optimization of proposal development processes: a case study
Format: Fifteen-Minute Discussion Tables
Category: Case Study
Topic: Research Cycle Support Services (Transversal)
Maria Luisa CarossoWhat is the ideal combination of knowledge from pre- and post- award experts to best support outputs of the scientific community? Our case study focuses on a cross-expert based process in funding acquisition. When and How in the funding acquisition chain can the combined expertise be most effective?
Setting up a new Pre-Award Research Support office
Setting up a first Pre-Award Research Support office in a research institution – challenges and strategies
Format: Fifteen-Minute Discussion Tables
Category: Good Practice
Topic: Operations and Planning
Dr Vesna BozanicExperienced RMA, recently contracted in a research institution, gives a comprehensive overview of the main challenges and strategies for setting up a brand-new Research Support Office with Pre-Award services.
Shaping collaboration in RMA for Citizen Science
Does citizen science require a new approach in RMA to ensure better support?
Format: Fifteen-Minute Discussion Tables
Category: 2. Theoretical
Topic: Open Science
Dr. Floor KeersmaekersHow can we collaborate in RMA to promote a culture that allows citizen science to be more frequently embedded in project proposals? What is the ideal approach for the exchange of expertise and an efficient workflow within RMA, in order to optimalize citizen science support at RPO's?
Stakeholder Prioritisation for Maximum Impact
How can we best approach stakeholder identification and prioritisation?
Format: Fifteen-Minute Discussion Tables
Category: Good Practice
Topic: Research Cycle Support Services (Transversal)
Laura GrehanEffective stakeholder engagement strengthens research proposals and maximises research impact. This roundtable discussion addresses the who, what, when, where, why (and how!) of stakeholder identification and prioritisation.
Unlocking the Power of Global Collaboration
Unlocking the Power of Global Collaboration in Research: Challenges and Opportunities
Format: Fifteen-Minute Discussion Tables
Category: Good Practice
Topic: Operations and Planning
Mr Jace CarsonHow do you solve global challenges without global research co-design and implementation? Funders increasingly support challenges requiring complex and transdisciplinary solutions. With New Zealand as the first Horizon Europe associated country in the Southern Hemisphere, international collaboration
What a Feeling! The Management of Emotions by RMAs
A Conversation about the Role of Feelings in Research Collaborations
Format: Fifteen-Minute Discussion Tables
Category: Case Study
Topic: Research Cycle Support Services (Transversal)
Monique HorstmannWe will open a careful discussion on the role of communication and emotions in interdisciplinary research collaborations and how this relates to our work as RMAs. Hence, we will engage with a challenging topic that has so far been mainly ignored in discourses on collaboration and work well-being.
A Visual Mapping Tool
Advancing Research Management: A Visual Mapping Tool for Enhancing Efficiency and Resource Allocation for Research Managers and Administrators
Format: Oral 30 Minutes
Category: New Initiative
Topic: IT Systems and tools supporting RMA now and in the future
Hiwa MalenResearch management has evolved with growing complexity and collaboration, but its global recognition varies. Our tool enhances efficiency, visibility, and understanding of this multifaceted profession, aligning with ERA Action 17
A new role of RMA in a “good university"
Setting the scene for a new role of RMA in a “good university”
Format: Oral 30 Minutes
Category: Case Study
Topic: Leadership
Susi PoliThis presentation starts form the re-construction of what is a ‘good university’; it does so by shedding light on the contribution of RMAs to see how these professionals best fit this picture, in terms of professionalism, competences and identification of the profession.
Academia and industry project funding rounds
From academic projects to collaborative research with industry and back: experience from the Latvian Institute of Organic Synthesis and the Alliance4Life consortium
Format: Oral 30 Minutes
Category: Good Practice
Topic: Collaboration and Strategic Alliances
Prof. Maija DambrovaLatvian Institute of Organic Synthesis and Alliance4Life consortium harnesses the academia and industry relations and paves the way for assimilation of industry management styles, thus enhancing the impact of research proposals and broadening research funding sources.
Balancing Roles: Managing Diverse Personalities
Balancing Roles: Managing Diverse Personalities in Research Administration
Format: Oral 30 Minutes
Category: Good Practice
Topic: Leadership
Evan RobertsIn this dynamic 30-minute presentation, we will delve into the art of managing diverse personalities in research and research administration.
Citizen Science: from Hype to Hope to Harmony
Insights from an Award-Winning EU-Funded Citizen Science Project
Format: Oral 30 Minutes
Category: Good Practice
Topic: Leadership
Dr Tiberius IgnatCitizen Science is a pillar of Open Science, intertwining researchers' expertise with public enthusiasm. Drawing from our experiences in CSI-COP, the 2022 PICASSO awardee, this paper delves into crafting impactful proposals, navigating project complexities, and harnessing the power of collaboration.
Complex Collaborations
Complex Collaborations: Managing security risk in research and innovation
Format: Oral 30 Minutes
Category: New Initiative
Topic: Collaboration and Strategic Alliances
Sapna MarwahaThe United Kingdom has followed countries like the USA and Australia in introducing significant legislation seeking to manage the national security risk in emerging technologies. As these requirements spread across Europe, we want to share our project finding exploring the sector response.
Data's Vital Role: Driving Innovation & progress
Unlocking Insights and Innovation: The Strategic Importance of Data in the Digital Age
Format: Oral 30 Minutes
Category: 2. Theoretical
Topic: IT Systems and tools supporting RMA now and in the future
Eng. Maleka Bin TarshExplore data's strategic role in decisions, innovation, and research. Learn its ethical use, governance, and impact on industries, paving the way for a data-powered future.
Embracing the 'Region as Campus'
Embracing the 'Region as Campus' - A Research Manager's Perspective at a University of Applied Sciences
Format: Oral 30 Minutes
Category: Good Practice
Topic: Collaboration and Strategic Alliances
Ivo SchrijerThe 'Region as Campus’ concept is an approach to answer the increasing need for academic relevance and impact in a rapidly changing landscape. In the Netherlands, Universities of Applied Sciences have been leading here, building on their regional ties towards innovation and collaboration.
Empowering research collaboration though data
Empowering research collaboration though data: a web app for YERUN Universities
Format: Oral 30 Minutes
Category: Case Study
Topic: IT Systems and tools supporting RMA now and in the future
Dusan MisevicOur WebApp recommends collaboration and funding opportunities to researcher from 23 YERUN Universities, though publication record analysis by AI NLP algorithms. We empower both researchers and research managers to harness their own data for stronger EU partnerships and increased funding success.
Facilitate multidisciplinarity to maximize impact
How to enhance the impact of research by helping to break silos: Examples of facilitating multidisciplinarity
Format: Oral 30 Minutes
Category: Good Practice
Topic: Research Cycle Support Services (Transversal)
Petra Auer-NaholdUniversity of Venice, University of Copenhagen and Graz University of Technology compare their institutional experiences and present a set of recommendations on how to facilitate mulitdisciplinarity in order to enhance and maximise impact.
Fostering a Culture of Open Science in ATU
A Case Study in Creating a Culture of Open in a New Technological University
Format: Oral 30 Minutes
Category: Case Study
Topic: Open Science
Seán HarnettThis paper explores the challenges involved in embedding a culture of open science in a new Irish technological university, with an emphasis on tracking improvements in data standards and compliance, reproducibility, engagement with citizen scientists, and knowledge transfer to regional industry.
Joining forces to create impact
An example from the Netherlands
Format: Oral 30 Minutes
Category: Good Practice
Topic: Collaboration and Strategic Alliances
Anne Marike LokhorstLessons learned from a collaboration between 4 professional universities aiming to achieve impact with their applied research in the domains of sustainability, healthcare & wellbeing, and artificial intelligence. What works well, and what doesn't?
Lump sums –the KU Leuven approach
Lump sums – how to deal with it: the KU Leuven approach
Format: Oral 30 Minutes
Category: Good Practice
Topic: Operations and Planning
Katrijn De BruckerThe use of lump sum funding has been rolled out in a significant number of Horizon Europe calls for the 2023-2024 work programme . Whereas this funding type simplifies project implementation by making actual cost reporting redundant, it does require specific guidance as well as adjusted procedures.
Project management in HEIs
Project management in HEIs: the role of Research Office
Format: Oral 30 Minutes
Category: Case Study
Topic: Leadership
Ms Helena KovačičIn our presentation we show a case study of EU project management activities at the Faculty of Social Sciences, University of Ljubljana. We show communication relations between research administrators and researchers and other supporting units.
RMAs enabling new research collaborations in EUAs
Creating links and research collaboration between EUA partner universities through thematic focus groups.
Format: Oral 30 Minutes
Category: Good Practice
Topic: Collaboration and Strategic Alliances
Fede DewulfWe focus on the role and experience of EUA ENLIGHT RMAs to bring together researchers from the different partner universities to initiate in-depth discussions on research topics and challenges with the ultimate aim of creating new joint research collaborations and project proposals.
RMAs' Role in Closing the EU Innovation Divide
The Crucial Role of RMAs in Closing the Innovation Divide in Europe: Bridging Science and Practice within the New Generation of Living Labs
Format: Oral 30 Minutes
Category: Case Study
Topic: Leadership
Antonia CaroTraditionally RMAs have been considered a second class profile. Support staff can and need to play a role among researchers and innovators and their local, regional and European/international innovation ecosystems.
Research Management and European Alliances
Research Management and collaboration in European Alliances - the case of EUTOPIA and SEAEU
Format: Oral 30 Minutes
Category: Case Study
Topic: Collaboration and Strategic Alliances
Dario PellizzonPutting together different universities implies a deep cultural and managerial change. Research collaboration is a natural entry point both for researchers and (research) managers, also in the framework of Action 17 in the ERA Policy Agenda. On this occasion we discuss the case of EUTOPIA and SEAEU
Research and Innovation Management in an AI era
Citius, Altius, Fortius – or why we still need Research and Innovation Management in a AI era.
Format: Oral 30 Minutes
Category: Other
Topic: IT Systems and tools supporting RMA now and in the future
Corentin LefevreThe European Association of Innovation Consultants explores the role of AI in the continuum from project design to project management. It strives to 1/ understand how AI impacts the services of research managers and to 2/ contribute to the reflection on the design of the next EU Framework Programme.
Responding Responsibly to the Rankings
Responding Responsibly to the Rankings: introducing the More Than Our Rank initiative
Format: Oral 30 Minutes
Category: New Initiative
Topic: Operations and Planning
Dr Elizabeth GaddThis presentation will explore why universities are seeking to engage more responsibly with the international university rankings and introduce a mechanism by which they might do so: the INORMS More Than Our Rank initiative.
To Chat or to cheat?
The Dilemma of Using ChatGPT to Write a Research Proposal
Format: Oral 30 Minutes
Category: Case Study
Topic: IT Systems and tools supporting RMA now and in the future
Paolo SimonelliAI-powered language models like ChatGPT are transforming academia and research management. This presentation explores ChatGPT's role, ethical concerns, and practical implications in research management, promoting a balanced approach to merging human expertise with AI
ERION: AI and ethics
Implementing AI ethics principles within self-assessments of European research projects
Format: Oral 60 Minutes
Category: New Initiative
Topic: Open Science
Susan HommersonIn this session we are going to discuss several AI case studies and best practices on how to best implement the AI/ethics strategies within research with our EARMA community. The results will be documented in a report to be shared with the EU Commission and the EARMA community.
Go Green in R&I Project Management
Concept of green management of research and innovation projects - how to foster green innovations in organizations?
Format: Oral 60 Minutes
Category: New Initiative
Topic: Operations and Planning
Zygmunt KrasinskiThe concept of green management of R&I projects will be presented. Discussion will be focus on how to foster green innovations in organizations and meet the recent requirements deriving from the Green Deal priorities and targeting the 2030 EU zero emission and OECD sustainable development goals.
Mind the GAP: pre- and post-award services in sync
Mind the GAP-pre- and post-award services in sync; collaboration for stronger proposals and better projects
Format: Oral 60 Minutes
Category: New Initiative
Topic: Research Cycle Support Services (Transversal)
Claudia NicolaijeTo optimise grant support, UMC Utrecht is developing collaborative services that engage grant advisers and project managers. By building on collective expertise, we design viable, winning projects. Innovative services include writing support, implementation advice and dis/com services.
Open Science Support and Services
Open Science Support and Services: What makes for good practice?
Format: Oral 60 Minutes
Category: Good Practice
Topic: Open Science
Dr Liise LehtsaluThis discussion table invites participants to consider use cases for Open Science services and support and discuss what makes for good practice in Open Science support and service provision.
Communicating Through Change
Change Management as an Ongoing Dialogue
Format: Pecha Kucha
Category: New Initiative
Topic: Research Cycle Support Services (Transversal)
Megan MooreUsing the experience of the Harvard University Office for Sponsored Programs as a model, we will discuss approaches to communicating and implementing change as RMAs, including how to prepare and structure proactive solutions in decentralized research environments.
Enhancing Reflection: A Monitoring Framework Pilot
Insights, Challenges, and Practical Approaches for Adapting the Monitoring Framework to the Diversity of European Universities Initiatives (EUI)
Format: Pecha Kucha
Category: Good Practice
Topic: Collaboration and Strategic Alliances
MA Corinne OwensNehem, a consulting firm, and ENHANCE, an EUI Alliance of ten leading Tech Universities, collaborated to pilot the Monitoring Framework co-designed by EUI Alliances and PPMI. We share our key insights and best practices that can help guide the framework's implementation across other EUI alliances.