EARMA Conference Odense 2024

Overheads Conundrum – Search for answers continues

The Overheads Conundrum – The search for answers continues

Format: Fifteen-Minute Discussion Tables

Category: Other

Topic: Operations and Planning

Should a Research Support Office be self-sustained through the money allocated from overheads or is this a service to be provided at the institutional level? What incentives will bring out the best services of the Office? This discussion table aims to share views and ideas on the topic.

Risky business: Academic inclusion & espionage

Promoting academic inclusion in the era of industrial espionage

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: Operations and Planning

We will discuss how to secure an inclusive academic environment, notwithstanding nationality or ethnicity, while trying to protect our scientific resources from the dangers of industrial espionage promoted by “risk countries”. We will focus on policies, strategies & practices and relevant actors.

Setting up a new Pre-Award Research Support office

Setting up a first Pre-Award Research Support office in a research institution – challenges and strategies

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: Operations and Planning

Experienced RMA, recently contracted in a research institution, gives a comprehensive overview of the main challenges and strategies for setting up a brand-new Research Support Office with Pre-Award services.

Unlocking the Power of Global Collaboration

Unlocking the Power of Global Collaboration in Research: Challenges and Opportunities

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: Operations and Planning

How do you solve global challenges without global research co-design and implementation? Funders increasingly support challenges requiring complex and transdisciplinary solutions. With New Zealand as the first Horizon Europe associated country in the Southern Hemisphere, international collaboration

Barriers& Opportunities for Impact-driven Research

Raising Impact Awareness, Literacy and Readiness

Format: Oral 30 Minutes

Category: Case Study

Topic: Operations and Planning

The ENLIGHT alliance impact team intends to share and discuss barriers & opportunities to implement impact-driven research, identified on the basis of a comprehensive Impact Literacy Survey, its Impact Conference and workshops. Actions under development to promote an impact culture will be discussed

Challenges for small RMA units

Challenges for small RMA units : Stumbling blocks and strategies for small units

Format: Oral 30 Minutes

Category: Case Study

Topic: Operations and Planning

Not all Research Offices are large units with lots of specialists. Small universities often have a Research Office with only a handful of staff, but they must still provide the same range of research support. This case-based presentation is about the hurdles they face and how to tackle them.

Democratisation of lobbying

Democratisation of Lobbying: Evolution of the Higher Education, Research, and Innovation Policy Landscape in Brussels

Format: Oral 30 Minutes

Category: 2. Theoretical

Topic: Operations and Planning

In the dynamic landscape of Brussels' higher education and R&I sectors, the practice of lobbying has undergone a profound transformation over the past two decades following the evolution of the system. This transformation will be analysed together with the related evolution of lobbying approaches..

Lump sums –the KU Leuven approach

Lump sums – how to deal with it: the KU Leuven approach

Format: Oral 30 Minutes

Category: Good Practice

Topic: Operations and Planning

The use of lump sum funding has been rolled out in a significant number of Horizon Europe calls for the 2023-2024 work programme . Whereas this funding type simplifies project implementation by making actual cost reporting redundant, it does require specific guidance as well as adjusted procedures.

On fair and consistent evaluations of P2 proposals

LERU recommendations to the EC for fair and consistent evaluation of Horizon Europe collaborative proposals. What RMAs should know about evaluation procedures and instructions.

Format: Oral 30 Minutes

Category: New Initiative

Topic: Operations and Planning

After analysing an extensive data set of evaluation summary reports for HEU Pillar 2 proposals, LERU presents its results and recommendations for the European Commission to optimize its evaluation procedure and instructions. RMAs can draw on our analysis to fine-tune their support strategies.

Responding Responsibly to the Rankings

Responding Responsibly to the Rankings: introducing the More Than Our Rank initiative

Format: Oral 30 Minutes

Category: New Initiative

Topic: Operations and Planning

This presentation will explore why universities are seeking to engage more responsibly with the international university rankings and introduce a mechanism by which they might do so: the INORMS More Than Our Rank initiative.

Scale and principle: AI in research

Scale and principle: AI in research

Format: Oral 30 Minutes

Category: Case Study

Topic: Operations and Planning

AI is profoundly affecting how research is done. I'll discuss how the scale of change is challenging traditional principles, from recruitment and infrastructure to access and discovery itself.

Go Green in R&I Project Management

Concept of green management of research and innovation projects - how to foster green innovations in organizations?

Format: Oral 60 Minutes

Category: New Initiative

Topic: Operations and Planning

The concept of green management of R&I projects will be presented. Discussion will be focus on how to foster green innovations in organizations and meet the recent requirements deriving from the Green Deal priorities and targeting the 2030 EU zero emission and OECD sustainable development goals.

Shortcut to facilitating goal-oriented workshops

Elevating your Facilitation Skills: a 60- minute crash course

Format: Oral 60 Minutes

Category: Good Practice

Topic: Operations and Planning

Get ten proven hacks for facilitating workshops that achieve their goals. Use our blueprint for your next proposal writing session or adapt it to any other topic. See ready-made templates for overview and direction. This session is for RMAs who want to create more engaging and effective meetings.

The knowledge base of research strategies

Strategic advice for institutional decision makers- the Role of RMAs

Format: Oral 60 Minutes

Category: Good Practice

Topic: Operations and Planning

What is the role of RMAs in providing strategic advice and management data to executive institutional decision makers? How does this contribute to research strategy development and the achievement of these goals? Four real-life examples will introduce a discussion, involving also the audience.

Valorisation of Widening research results

Valorisation of research results – how to make it successful in Widening countries?

Format: Oral 60 Minutes

Category: New Initiative

Topic: Operations and Planning

The panel discussion will analyse barriers and bottlenecks impacting the valorisation of research results in Widening countries. Remedy meassures like Dissemination and Exploitation Facility will be presented. Best practices from Czechia and Poland to inspire others will be elaborated as well.

Your ticket towards Europe

Dutch pilot for seed funding University of Applied Sciences for better participation in European research consortia

Format: Oral 60 Minutes

Category: New Initiative

Topic: Operations and Planning

What are the pitfalls and strengths of Universities of Applied Sciences engaging with EU subsidies? This interactive session illustrates the effect of a pilot programme by the Dutch Research Council and is both of interest for RMAs as for policy officers affiliated to national funding organizations.

A structured approach to EDI for RSOs

A model for the everything, everywhere, all at once of diversity for RSOs.

Format: Pecha Kucha

Category: Other

Topic: Operations and Planning

Diversity is the new normal and covers many different aspects of the work in the RSO. A lot of the development has happened in a fairly short time, and many RSO’s have been caught off guard. We present a model for developing a comprehensive step by step approach to support this work.

Effective services for research infrastructures

Creating effective support services for research infrastructures

Format: Pecha Kucha

Category: Good Practice

Topic: Operations and Planning

This presentation describes how the lab support arm of the Research Support Services Directorate at the University of Malta supports researchers through centralised lab support services that include waste management, SOP management, asset inventories, Health and Safety and lab-related training.

Experiences with Research Improv

An experimental method to stimulate interdisciplinary research ideas amongst young researchers

Format: Pecha Kucha

Category: Case Study

Topic: Operations and Planning

In Research Improv, five researchers of random disciplines are placed in a room and asked to collaboratively produce an idea for a interdisciplinary research project that highlights each researcher's strengths. This session will summarize experiences and the success of the concept.

Measuring impact of Gender Equality Plans

Measuring impact of Gender Equality Plans - Introduction of a comprehensive Gender Audit Tool

Format: Pecha Kucha

Category: Good Practice

Topic: Operations and Planning

As part of the Horizon 2020 funded EQUAL4EUROPE project, Nehem developed and implemented an impartial assessment methodology to track progress of Gender Equality Plans, i.e. the Gender Audit Tool (GAT). The GAT is based on an extensive body of research and is compliant with Horizon Europe criteria.

RMA for science diplomacy

RMA-based policymaking as an effective tool for science diplomacy

Format: Pecha Kucha

Category: Good Practice

Topic: Operations and Planning

RMAs play a pivotal role in science diplomacy by facilitating research activities, managing resources, and nurturing interdisciplinary collaborations within their institutions. However, their potential to impact global challenges has not yet been acknowledged and applied to its fullest extent.

Research Impact through stakeholders’ engagement

A co-creation process to increase the impact of applied research

Format: Pecha Kucha

Category: Good Practice

Topic: Operations and Planning

Applied research strives for societal impact beyond academia. Laimburg Research Centre shares a best-practice case on initiatives aiming at boosting impact by involving stakeholders in research projects through a co-creation process.

The UNIVE Research Knowledge Community

"Research Knowledge Community" (RKC): organizational “entry point” to bridge the gap between Pre-Award and Post-Award in research management

Format: Pecha Kucha

Category: New Initiative

Topic: Operations and Planning

The Research Knowledge Community (RKC) aims to bridge the gap between university offices through a process and result-oriented approach. It establishes a shared language among various areas of expertise and brings together professionals (RMA) involved in the Research Services value chain.

Unlocking Horizon Europe

Unlocking Horizon Europe: Navigating Opportunities and Challenges for New Zealand Research Organisations

Format: Pecha Kucha

Category: Other

Topic: Operations and Planning

In 2023 New Zealand became associated with Pillar 2 of Horizon Europe. While this step opens significant opportunities for research organisations, it also ushers in a set of challenges. Institutions must take a strategic and long-term approach to succeed in the Programme as an Associated Country.

EDI and the Research Support Office - a model

A practical model for how Research Support Offices can understand and implement diversity and internationalisation

Format: Poster

Category: Other

Topic: Operations and Planning

Equality, Diversity and Inclusion (EDI) and internationalisation are complex matters, and the RSO won’t be responsible for how their organisations engage with all these complexities and challenges. This poster presents a model for how RSOs can approach the topic in a structured way step by step.

Insights into DEI in the global research community

None

Format: Poster

Category: Other

Topic: Operations and Planning

This poster summarises the key findings from a review of diversity, equity and inclusion in the global research community, including: the barriers and challenges to greater DEI, researcher perceptions on DEI initiatives, and the role of institutions.

Multi-institutional research management

Navigating multi-institutional and multi-disciplinary research management: The iCRAG experience

Format: Poster

Category: Good Practice

Topic: Operations and Planning

Challenges and successes in multi-institutional and multidisciplinary research management: the experience of a Research Centre Operations Team

Postdoc policy - lessons learned

Implementation of the Postdoc policy in University medical centre - challenges and successes

Format: Poster

Category: Good Practice

Topic: Operations and Planning

Developing and implementing postdoc policy in University medical centre involves multiple stakeholders, including academics, HR, finance, and department heads requiring a scale of competences for RMA. We will discuss best practices, pitfalls, and necessary skills in the presentation.

SOILBIO: CSIC's Global Soil Research Initiative

SOILBIO: Advancing Sustainability and Global Collaboration across Interdisciplinary Soil Research Groups at CSIC

Format: Poster

Category: Case Study

Topic: Operations and Planning

SOILBIO, CSIC's initiative, unites soil science groups in Spain, enhancing collaboration and funding, bridging academia-industry connections. Despite challenges, it's committed to global soil research excellence. Poster presentation outlines its path.

Spotlight on Research Equipment and Facilities

Evaluate and showcase your institutional Research Infrastructure investments

Format: Poster

Category: New Initiative

Topic: Operations and Planning

Research Infrastructures (RIs) are vital inputs for innovation and talent attraction, yet proving their impact is challenging. Our AI-driven approach helps institutions manage RI data and demonstrate their research contribution. Explore Elsevier's Equipment Monitor service in this poster.

The CHC Grant Management Team at Helmholtz Munich

The Computational Health Center Grant Management Team at Helmholtz Munich

Format: Poster

Category: New Initiative

Topic: Operations and Planning

We recently built a new, department-oriented grant management team, and would like to network with other science managers working on similar topics across Europe

Turning Research into an Awarded Proposal

Navigating Success: Preparing and submitting a successful proposal for a catalan prize call for a patented instrument from the Institute of Materials Science of Barcelona (ICMAB-CSIC).

Format: Poster

Category: Case Study

Topic: Operations and Planning

The NANOPTO research group at ICMAB presented the project "SOLS” to the Catalan Efficiency cluster call. This successful case can be directly related to the field of RMA and it demonstrates the critical role that RMA plays in facilitating and supporting research initiatives within a research group.

With each brick laid, a path to achievement is paved.

Project office of Tomorrow: Catalyst for collaboration and success

Format: Poster

Category: 2. Theoretical

Topic: Operations and Planning

The Slovenian Forestry Institute is a public research institution specialized in the research of forests and environmental aspects. It intends to establish a project office with funding from the project "Collaboration for Strengthening the Performance of Project Offices (SKUPP)," co-financed by the Republic of Slovenia, the Ministry of Education, Science and Sport, and the European Union - NextGenerationEU. . The essence of the project office at the institute is to ensure the efficient implementation and management of projects, fostering collaboration and enhancing the overall success of the institute's research activities, with a specific focus on increasing success in applications and execution of projects at the European Union level.

Due to the diversity of funding sources and the need for effective project implementation, the Slovenian Forestry Institute is opting to establish project offices, creating a supportive environment. The institute's funding encompasses resources from the national budget for basic research activities, project funds from national and European sources (e.g., the European Union's Framework Program for Research and Innovation), and funds derived from commercial activities, such as consulting, education, and services, based on their expertise in forestry and the environment. The project office will be crucial for efficient project management and optimal utilization of various financial resources.