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Abstracts
Enhancing proposals: the retreat experience
Unlocking the potential of proposal writing retreats: a comprehensive exploration of their benefits and impact
Format: Fifteen-Minute Discussion Tables
Category: New Initiative
Topic: Research Cycle Support Services (Pre-Award)
Julian RandallWe've successfully organized a series of proposal writing retreats, offering participants a more immersive experience compared to workshops. These retreats prioritize dedicated writing time while also providing opportunities for recovery, inspiration, and informative sessions.
Equality, Culture, Diversity, and Inclusion (ECDI)
Fostering Equality, Culture, Diversity, and Inclusion (ECDI) in Research Management: engaging with a EARMA’s new Thematic Group
Format: Fifteen-Minute Discussion Tables
Category: New Initiative
Topic: Professional and Career Development
Andreja Zulim de SwarteDiscover the transformative power of Equality, Culture, Diversity, and Inclusion (ECDI) in research management. Join our thematic group, where we explore ECDI's impact on mental health and wellbeing and share best practices for creating a diverse and inclusive academic environment.
Generative AI for RMA
Experiences with the use of Large Language Models, like ChatGPT, in everyday work for RMA
Format: Fifteen-Minute Discussion Tables
Category: New Initiative
Topic: IT Systems and tools supporting RMA now and in the future
Mario MuellerThe Charles University of Prague strongly supports the use of ChatGPT for researchers and support staff. As a member of the COIMBRA Group it shared it’s experiences in a hands-on workshop with RSOs of the other universities. Here we come together to discuss and exchange our experiences with you.
Open Science, Open PROPOSALS
Can we accelerate IMPACT by disclosing HorizonEU Proposal?
Format: Fifteen-Minute Discussion Tables
Category: New Initiative
Topic: Open Science
Ivo GrigorovEU Calls frequently fund multiple projects tackling the same question, but projects rarely co-deliver in meaningful terms. Can proposal disclosure at granting stage, make project design, outputs and timeframes accessible for more intentional “clustering” and co-delivery to take place by default?
RMA teams leadership for wellbeing at work
RMAs occupational wellness: building an empowered and cooperative RMAs team
Format: Fifteen-Minute Discussion Tables
Category: New Initiative
Topic: Leadership
Rosa MirallesAs RMA professionals we work in the highly competitive research landscape, being constantly exposed to external pressure. Leading and managing a team of RMAs represents a great challenge: is there a way to guarantee occupational wellness in our profession while obtaining competitive results?
5 years Pioneering AI: our Growth Path to Boost RM
Adapting the Role of Research Managers in the Era of Artificial Intelligence: Insights from a University customizing and developing in-house AI tools for Research Management since 2018
Format: Oral 30 Minutes
Category: New Initiative
Topic: IT Systems and tools supporting RMA now and in the future
Maéva VignesResearch managers face an ever-evolving research landscape, with challenges stemming from data overload, fragmented tools, and changing researcher needs. Could the answer lie in AI? We will answer this question from the point of view of very early adopters and developers of AI tools for RM.
A Visual Mapping Tool
Advancing Research Management: A Visual Mapping Tool for Enhancing Efficiency and Resource Allocation for Research Managers and Administrators
Format: Oral 30 Minutes
Category: New Initiative
Topic: IT Systems and tools supporting RMA now and in the future
Hiwa MalenResearch management has evolved with growing complexity and collaboration, but its global recognition varies. Our tool enhances efficiency, visibility, and understanding of this multifaceted profession, aligning with ERA Action 17
A match made in hAIven?
The role of AI in fostering research collaboration & grant application
Format: Oral 30 Minutes
Category: New Initiative
Topic: IT Systems and tools supporting RMA now and in the future
Hannelore VanhaverbekeKU Leuven’s Research Office, together with ICT-services, has been experimenting with different use cases and NLP techniques to assess the potential and pitfalls of using AI to support our work, mostly making use of non-commercial software.
Broad professional and artificial
How can AI play a role in broadening and professionalising Research Management
Format: Oral 30 Minutes
Category: New Initiative
Topic: Professional and Career Development
Erlend AanoDiscover how AI could be a tool for Research Managers, aiding them in elevating their role from supportive aid to peer partner, fostering professionalisation, and transforming the future of this vital profession.
CARDEA Framework for Research Manager Careers
CARDEA Framework for Research Manager Careers (RM1 to RM4)
Format: Oral 30 Minutes
Category: New Initiative
Topic: Professional and Career Development
Mary Kate O'ReganAction 17-Pact for Research “Enhancing the strategic capacity of Europe’s public research performing and funding organisations” creates a mechanism to introduce a framework for empowering career architecture for Research Manager Careers. This is a revolutionary Framework inclusive of progression!
Complex Collaborations
Complex Collaborations: Managing security risk in research and innovation
Format: Oral 30 Minutes
Category: New Initiative
Topic: Collaboration and Strategic Alliances
Sapna MarwahaThe United Kingdom has followed countries like the USA and Australia in introducing significant legislation seeking to manage the national security risk in emerging technologies. As these requirements spread across Europe, we want to share our project finding exploring the sector response.
Connecting European networks for partnership
Improving international research management partnerships with low and middle-income countries (LMICs)
Format: Oral 30 Minutes
Category: New Initiative
Topic: Collaboration and Strategic Alliances
Dr. Conor SnowdenFollowing years of funding challenges and the impact of Covid-19 on research, this conference presentation explores how we have established a UK network for those looking at improving international research management with LMICs. It will be a platform for exploring collaboration across Europe.
Establishing an RMA professional development speci
Establishing an RMA professional development special interest group and framework
Format: Oral 30 Minutes
Category: New Initiative
Topic: Professional and Career Development
Dr. Julia Thidamarth Vilstrup MouattLearnings so far from establishing an RMA professional development special interest group which will develop an induction experience for new RMA staff and develop an RMA capabilities framework.
Impact of innovation at research infrastructures
CASEIA: Measuring the socio-economic impact of innovation at research infrastructures for natural sciences
Format: Oral 30 Minutes
Category: New Initiative
Topic: Leadership
Dr. Sonia UtermannCASEIA is a pilot for a comprehensive impact study, applicable to future innovation interventions at large research infrastructures. As a qualitative study, it complements quantitative econometric methods. We have tested our methodology, instruments and analytical framework on three case-studies.
Interactive Impact Kickstart Workshops
Interactive Impact Kickstart Workshops - from scratch to success
Format: Oral 30 Minutes
Category: New Initiative
Topic: Research Cycle Support Services (Pre-Award)
Andreas WestermoenA new interactive workshop for kickstarting Impact was piloted with good results. Three main goals achieved: 1) successfully targeting the top scientists 2) integrating impact perspective from start 3) output directly useful for proposal writing. The session explains why, what and how.
Make Research Infrastructure Count
Make Research Infrastructure Count
Format: Oral 30 Minutes
Category: New Initiative
Topic: IT Systems and tools supporting RMA now and in the future
Petra DickhautTU Eindhoven puts Research Infrastructure (RI) at the core of our innovation and economic development mission. We present our integrated system to manage and book equipment, while automatically tracking related research outputs, to evaluate the impact of RI investments and showcase it.
National Research Portal in Focus
Making Excellence Visible and Pooling Services: A concept study for a national research portal for Austria
Format: Oral 30 Minutes
Category: New Initiative
Topic: Collaboration and Strategic Alliances
Madeleine HarbichNational research portals consolidate research metadata, offering information services about publications, research projects and more. This pioneering initiative involves a bottom-up consortium of research institutions and funding organisations and considers multiple target groups and stakeholders.
On fair and consistent evaluations of P2 proposals
LERU recommendations to the EC for fair and consistent evaluation of Horizon Europe collaborative proposals. What RMAs should know about evaluation procedures and instructions.
Format: Oral 30 Minutes
Category: New Initiative
Topic: Operations and Planning
Dr Nele NivelleAfter analysing an extensive data set of evaluation summary reports for HEU Pillar 2 proposals, LERU presents its results and recommendations for the European Commission to optimize its evaluation procedure and instructions. RMAs can draw on our analysis to fine-tune their support strategies.
Project Life Cycle Fair Data Mapping
A tool aiming at bridging the knowledge gap of the Open Science lingo and helping draft Data Management Plans!
Format: Oral 30 Minutes
Category: New Initiative
Topic: Open Science
Katja BadanjakResearchers struggle to draft Data Management Plans. At Uni.lu we have created a tool to bridge the knowledge gap and get the work done while addressing best open science practices
RMA Foresight Competences in the Era of AI
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Format: Oral 30 Minutes
Category: New Initiative
Topic: Professional and Career Development
Hanna-Greta PuurtinenArtificial Intelligence (AI) is revolutionizing work, and the Research Management and Administration (RMA) professions do not remain untouched in this tremendous change.
Responding Responsibly to the Rankings
Responding Responsibly to the Rankings: introducing the More Than Our Rank initiative
Format: Oral 30 Minutes
Category: New Initiative
Topic: Operations and Planning
Dr Elizabeth GaddThis presentation will explore why universities are seeking to engage more responsibly with the international university rankings and introduce a mechanism by which they might do so: the INORMS More Than Our Rank initiative.
TU-NET: A Strategic Alliance for Open Research
Libraries and Research-associated Offices Collaborating to Support Open Research
Format: Oral 30 Minutes
Category: New Initiative
Topic: Collaboration and Strategic Alliances
Frances MaddenIreland's five new technological universities have formed an alliance to support the transition to an open research environment. Since summer 2022, with no funding or external support, the network has launched a joint statement on open research and a shared repository, which showcases their combined
Blueprint for Growth
Blueprint for Growth: The SRAI Professional Development Framework Journey
Format: Oral 60 Minutes
Category: New Initiative
Topic: Professional and Career Development
Evan RobertsIn this session we delve into Society of Research Administrators International's (SRAI) ambitious project to establish a Professional Development Framework tailored for research administrators. This interactive session will spotlight crucial aspects of the initiative, from planning to deployment,
Cross-cultural solutions on international campuses
Equity and inclusion in developing international campuses: a discussion of cultural responsive leadership in the university alliance SEA-EU
Format: Oral 60 Minutes
Category: New Initiative
Topic: Collaboration and Strategic Alliances
Tove HolmWe share and invite a discussion around: experiences and insights of both challenges and potential solutions for cross-cultural collaborations and culturally responsive leadership in developing international campuses. These observations are rooted in our work within the university alliance SEA-EU.
ERION: AI and ethics
Implementing AI ethics principles within self-assessments of European research projects
Format: Oral 60 Minutes
Category: New Initiative
Topic: Open Science
Susan HommersonIn this session we are going to discuss several AI case studies and best practices on how to best implement the AI/ethics strategies within research with our EARMA community. The results will be documented in a report to be shared with the EU Commission and the EARMA community.
Go Green in R&I Project Management
Concept of green management of research and innovation projects - how to foster green innovations in organizations?
Format: Oral 60 Minutes
Category: New Initiative
Topic: Operations and Planning
Zygmunt KrasinskiThe concept of green management of R&I projects will be presented. Discussion will be focus on how to foster green innovations in organizations and meet the recent requirements deriving from the Green Deal priorities and targeting the 2030 EU zero emission and OECD sustainable development goals.
Insight in funding performance for RMA’s
Funding insights and benchmarking, how to stay up to date with your funding performance.
Format: Oral 60 Minutes
Category: New Initiative
Topic: IT Systems and tools supporting RMA now and in the future
Dr. Christian JagersmaBenchmarking and performance analyses are difficult but needed in this highly competitive research environment. With a group of other University medical centers and Universities we have developed a tailormade independent dashboard where organisations can combine information from various funders.
Mind the GAP: pre- and post-award services in sync
Mind the GAP-pre- and post-award services in sync; collaboration for stronger proposals and better projects
Format: Oral 60 Minutes
Category: New Initiative
Topic: Research Cycle Support Services (Transversal)
Claudia NicolaijeTo optimise grant support, UMC Utrecht is developing collaborative services that engage grant advisers and project managers. By building on collective expertise, we design viable, winning projects. Innovative services include writing support, implementation advice and dis/com services.
Valorisation of Widening research results
Valorisation of research results – how to make it successful in Widening countries?
Format: Oral 60 Minutes
Category: New Initiative
Topic: Operations and Planning
Katarzyna Walczyk-MatuszykThe panel discussion will analyse barriers and bottlenecks impacting the valorisation of research results in Widening countries. Remedy meassures like Dissemination and Exploitation Facility will be presented. Best practices from Czechia and Poland to inspire others will be elaborated as well.
Your ticket towards Europe
Dutch pilot for seed funding University of Applied Sciences for better participation in European research consortia
Format: Oral 60 Minutes
Category: New Initiative
Topic: Operations and Planning
Dr. Maren PannemannWhat are the pitfalls and strengths of Universities of Applied Sciences engaging with EU subsidies? This interactive session illustrates the effect of a pilot programme by the Dutch Research Council and is both of interest for RMAs as for policy officers affiliated to national funding organizations.
A Strategy to boost Research Funding Success
Establishment of the Strategic Areas support team: implementation, challenges and success in a widening country
Format: Pecha Kucha
Category: New Initiative
Topic: Research Cycle Support Services (Pre-Award)
Maria Joao NevesAt the University of Coimbra (UC) a pre-award team was created to improve UC excellence in scientific research and collaboration in international funding programs. The Research Managers team's initiatives, support, and challenges will be presented, along with their impacts on research performance.
Boosting Early-Career Research in Strategic Areas
Seed Projects: Boosting Innovative and Original Ideas of Early-Career Researchers
Format: Pecha Kucha
Category: New Initiative
Topic: Professional and Career Development
Shiva SaadatianSeedProjects@UC is a university-wide initiative to fund scientific research proposed by early-career researchers in strategic areas. It aims to provide funding and support for interdisciplinary original ideas and opportunities for proof of concept, which then lead to groundbreaking R&D projects.
Boosting the project management competences of PIs
Boosting the project management competences of PIs:a quest towards equilibrium of research and management
Format: Pecha Kucha
Category: New Initiative
Topic: Leadership
Dragan BjelicaPrincipal Investigators (PIs) play a crucial role in driving contemporary research while simultaneously managing complex project components. The article delves into the imperative task of enhancing the project management proficiency of PIs.
Can EDI enhance the job of R&I lobbyists?
Should we lobby and influence policy on EDI? If so, how? Can EDI help us to improve our job? Policy and lobbying in the EDI space.
Format: Pecha Kucha
Category: New Initiative
Topic: Research Cycle Support Services (Pre-Award)
Ignasi SalvadoResearch organizations influence research policy, but when it comes to EDI, they let new initiatives from funders happen. This Pecha Kucha opens the discussion and aims at collecting ideas on and best practices on how EDI could really help lobbyists to enhance their job and increase their impact.
Communicating Through Change
Change Management as an Ongoing Dialogue
Format: Pecha Kucha
Category: New Initiative
Topic: Research Cycle Support Services (Transversal)
Megan MooreUsing the experience of the Harvard University Office for Sponsored Programs as a model, we will discuss approaches to communicating and implementing change as RMAs, including how to prepare and structure proactive solutions in decentralized research environments.
Stepping stones to Europe
Adding value inspired by design thinking
Format: Pecha Kucha
Category: New Initiative
Topic: Research Cycle Support Services (Pre-Award)
Hege TaarudWho has not experienced submitting project proposals poorly prepared! So; how can we, as RMA, help the proposers to develop the project idea? Our ambition is to offer workshops where we explore and work with the development of project proposals. The process to be facilitated using recognized tools.
The CODE PLAN
Organizational evolution plan "CODE PLAN" at ISGlobal, Barcelona
Format: Pecha Kucha
Category: New Initiative
Topic: Professional and Career Development
Maria Jose MerinoDefining an evolving organization able to adapting to the new challenges and to provide a comprehensive and multidisciplinary answer to the scientific questions Through the organizational architecture, the culture of the institution and focused on people and teams.
The UNIVE Research Knowledge Community
"Research Knowledge Community" (RKC): organizational “entry point” to bridge the gap between Pre-Award and Post-Award in research management
Format: Pecha Kucha
Category: New Initiative
Topic: Operations and Planning
Matteo GiarraffaThe Research Knowledge Community (RKC) aims to bridge the gap between university offices through a process and result-oriented approach. It establishes a shared language among various areas of expertise and brings together professionals (RMA) involved in the Research Services value chain.
Winning NIH grants: how to make a start?
Deciphering the NIH grant process and driving your researchers to US-government health awards
Format: Pecha Kucha
Category: New Initiative
Topic: Research Cycle Support Services (Pre-Award)
Soizic SergeantBiomedical research institutions know how prestigious it is to win NIH-National Institutes of Health awards (US), but can fear the complexity of its grant process. This presentation aims to give clues to RMAs that are not familiar with NIH funds but want their institutions to go for it.
AI-Enhanced Funding Strategies for Horizon Europe
Enhancing Research Funding Acquisition: AI-Driven Strategies for Horizon Europe Opportunities at the University for Continuing Education Krems
Format: Poster
Category: New Initiative
Topic: IT Systems and tools supporting RMA now and in the future
Isolde HalmerAt the University for Continuing Education Krems, Austria, we assessed Horizon Europe funding strategies in 2022/2023. To aid researchers, an AI tool will extract keywords from databases and suggest suitable calls for efficient proposal planning.
Better together
Better together: Building a RM community to survive in the “research jungle”
Format: Poster
Category: New Initiative
Topic: Professional and Career Development
Lorenza MaluccelliResearch Support Ecosystem at the UNIBO consists of a centre-periphery model, with a central structure providing specialized consulting to departmental RM staff. In such complex scenario, RM community is fostering the growth of a piloting network where professional development is in the spotlight.
Certified Project Manager online course
Certified Project Manager online course supporting R&I work in a Finnish UAS
Format: Poster
Category: New Initiative
Topic: Research Cycle Support Services (Transversal)
Liisa SillanpääThis presentation will show how research support services can support R&I project managers more effectively and with limited resources.
ERA-wide landscape of Research Management
Our journey to create a common definition, terminology, categorisation, professional development and skill matrixes at the European Level in RM ROADMAP
Format: Poster
Category: New Initiative
Topic: Professional and Career Development
Virág ZsárThe poster aims to provide an overview on the current state-of-the-art of the profession of Research Management (RM) within the European Research Area (ERA). The investigation is being carried out in the frame of the project RM ROADMAP to enhance awareness and recognition of the profession.
How to empower would-be Scientrepreneurs
Increase Entrepreneurial awareness among academics - a Research Department Perspective
Format: Poster
Category: New Initiative
Topic: Research Cycle Support Services (Transversal)
Mathieu SeyfridIn accordance with ERA’s Policy Agenda 2022-2024, we aim to encourage knowledge valorisation, notably through leverage of the commercial potential of scientific achievements. This, notably by training scientists to adopt an Entrepreneurial spirit and detect market opportunities.
Looking into the Future of Research Managers
Looking into the Future of Research Managers
Format: Poster
Category: New Initiative
Topic: Professional and Career Development
MSc. Fleur Vermeulen-DuijndamThe role of research managers has undergone transformation over the past few decades. We think that this role will evolve further. By surveying and interviewing TU Delft research managers, we explore how they perceive the changes ahead, and predict how these changes will impact their future.
RM opportunities across Europe
Professional development opportunities for Research Managers across Europe
Format: Poster
Category: New Initiative
Topic: Professional and Career Development
Cristina OliveiraRM Roadmap's initial findings outline professional development opportunities for Research Managers in Europe, categorized into five main areas: Training, Mobility, Networking, Funding, and RM Networks.
RMA Comprehensive training plan
A Comprehensive training in European R&I Poject’s Management in Catalonia
Format: Poster
Category: New Initiative
Topic: Professional and Career Development
Cristina BorrasA visual presentation of a comprehensive training plan for European projects' management. Designed by RPOs and RFOs to strengthen the management capacity of Catalan institutions. Addressed to candidates with short experience as RMA, who can choose their own learning pathway.
Spotlight on Research Equipment and Facilities
Evaluate and showcase your institutional Research Infrastructure investments
Format: Poster
Category: New Initiative
Topic: Operations and Planning
Mr. Alberto ZigoniResearch Infrastructures (RIs) are vital inputs for innovation and talent attraction, yet proving their impact is challenging. Our AI-driven approach helps institutions manage RI data and demonstrate their research contribution. Explore Elsevier's Equipment Monitor service in this poster.
The CHC Grant Management Team at Helmholtz Munich
The Computational Health Center Grant Management Team at Helmholtz Munich
Format: Poster
Category: New Initiative
Topic: Operations and Planning
Dr. Alexander ColemanWe recently built a new, department-oriented grant management team, and would like to network with other science managers working on similar topics across Europe
The Open Innovation in Science (OIS) Impact Model
Planning and evaluating the impact of collaborative research: The OIS Impact Model
Format: Poster
Category: New Initiative
Topic: Research Cycle Support Services (Transversal)
Mathieu Mahve-BeydokhtiThe OIS Impact Model is a tool which can be used to plan, communicate and assess the outcomes of active citizen involvement in collaborative research regarding changes in personal awareness and competencies, behaviours and life circumstances of all those involved.
The role of the Experimental Coordinator
Harnessing the Potential of Experimental Infrastructure in Research Projects
Format: Poster
Category: New Initiative
Topic: Research Cycle Support Services (Transversal)
Anna FenelonIndividual Research projects and their host organisations invest heavily in state of the art experimental infrastructure throughout the life cycle of a research project. The role of an Experimentation Infrastructure Coordinator can build and leverage this capacity across an organisation.