EARMA Conference Prague 2023

A mentorship scheme for EARMA

None

Format: Fifteen-Minute Discussion Tables

Category: Interactive Session

Topic: Organising Support Services & Team Building

EARMA has decided to develop a mentorship scheme for its members. The task force set down by the board will use this session to present a scheme and invite to a discussion of the added value for the members.

Bottom-up approach to incorporating WC to ERA

Why aren’t we successful at adequately incorporating widening countries into ERA?

Format: Fifteen-Minute Discussion Tables

Category: Interactive Session

Topic: Policy, Strategy, Evaluation and Foresight

The EC is developing new ways of tackling this issue. However, it seems that nobody reached out to the individuals who are often the proponents of a bottom-up change of culture (sometimes even despite the current rigid system).

Bridge the gap: University–Society–Innovation

How is sustainable innovation setting in the holistic picture of the universities?

Format: Fifteen-Minute Discussion Tables

Category: Discussion Starter

Topic: Open Science & Responsible Research & Innovation

Innovation comes after the research and before the commercialization or it comes during the research process? How innovation can support research and education to become better? Questions that universities, research institutions, and governments need to answer soon.

Communication strategies for the RMA Community

Communication strategies to boost a proactive RMA Community – The Italian way

Format: Fifteen-Minute Discussion Tables

Category: Practical Initiatives

Topic: Professional Development and Recognition

We present the communication strategies and initiatives being implemented by Italian universities, research centers, and other organizations giving voice to the Italian RMA community. Colleagues from around the country has embarked on a journey towards the recognition of the RMA function in Italy.

Diversifying the table

Promoting diversity in research from the RO

Format: Fifteen-Minute Discussion Tables

Category: Discussion Starter

Topic: Open Science & Responsible Research & Innovation

Based on the experiences of UMC Utrecht we wish to discuss best practices on working with diversity in research.

Diversity dimensions and the role of RMAs

None

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: Proposal Development

Challenge-solving research projects need multidimensional and diversified research groups, methodology, design and implementation. Diversity fosters and nurtures innovation, but how can RMAs support researchers in achieving better results through adding diversity dimensions research administration?

Getting started as a Project Manager

Surviving the first 50-days as a Project Manager

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: Project Management

What is (and is not) a Project Manager? Common themes, best practices, and resources

Grants Office Evaluation tools

The ISGlobal’s Grants Office: Continuous evaluation for improvement. Satisfaction survey and other evaluating tools

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: Organising Support Services & Team Building

There are different ways in which the ISGlobal’s Grants Office is evaluated: satisfaction survey, Recommendations from the External Committee and meetings with the researchers. With these 3 inputs the Grants office prepares its annual Action Plan and strategic actions.

Help the helpers- Let’s talk about it!

Empowered RMA professionals of the future through peer support

Format: Fifteen-Minute Discussion Tables

Category: Discussion Starter

Topic: Professional Development and Recognition

Peer support initiatives include a range of activities organized by people of similar circumstances. They create an environment where peers can tackle work-related issues and goals through supportive listening to, engaging with, and learning from each other.

How to catch the researcher’s attention?

How to catch the researcher’s attention? Finding ways to bridge the information gap between research managers and researchers

Format: Fifteen-Minute Discussion Tables

Category: Interactive Session

Topic: Organising Support Services & Team Building

How can we succeed in today's world in making up-to-date information available to researchers in the best possible format? Which formats and information channels are most useful for different types of information? Are newsletters still the best way to catch the researcher’s attention?

Professional onboarding for RMA newcomers

A digital in-house masterclass as an approach from Harz University

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: Professional Development and Recognition

In this contribution we present a good practice approach for onboarding new RMA: the design, implementation and evaluation of a unique in-house, modular and digital “onboarding masterclass” consisting of 10 lessons within one week, supplemented by a “buddy” program matching experienced and newcomers

RFO in motion

The role of Research Ethics, Research Integrity, and Responsible Research and Innovation in the development of research funding organizations

Format: Fifteen-Minute Discussion Tables

Category: Discussion Starter

Topic: Open Science & Responsible Research & Innovation

Impact of Research ethics, Research integrity, Responsible Research and Innovation on RFO

RMA’s roles in institutional partnerships

Fostering collaboration between researchers and Research Support Offices

Format: Fifteen-Minute Discussion Tables

Category: Discussion Starter

Topic: International

How can we foster research collaboration through international partnerships and embed this in the daily practice of RSO’s? This session, builds on our previous show-case of ongoing practices, opportunities and challenges in utilizing partnerships as drivers for research collaboration.

Research Managers and Adminstrators at non-RPOs

Professional recognition and identity of RMAs at non-RPOs

Format: Fifteen-Minute Discussion Tables

Category: Interactive Session

Topic: Professional Development and Recognition

Research Managers and Administrators (RMAs) cover the entire chain of R&I ecosystems, working mostly at universities and research institutes, but also at non-research performing organisations. In this presentation, we will discuss recent evidence, collected through surveys and interviews.

Research and innovation in European Universities

Research and innovation in European Universities: Discussion on future directions and role of Universities of Applied Sciences (UAS)

Format: Fifteen-Minute Discussion Tables

Category: Interactive Session

Topic: International

We aim to initiate a discussion on R&I in European Universities. UAS are well equipped to address societal challenges but still, only 25 % of current alliances have involved this type of partner. As a case example, we present the European University alliance Ulysseus and Haaga-Helia UAS.

Supporting Inter- and Trans-Disciplinary Research

Discussion Table - The Role of RMAs Supporting Inter- and Trans-Disciplinary Research

Format: Fifteen-Minute Discussion Tables

Category: Discussion Starter

Topic: Organising Support Services & Team Building

This session will offer the opportunity to discuss issues raised by the Presentation: Supporting Inter- and Trans-Disciplinary Research

Who pays for the pre-award work?

Models for resourcing and budgeting pre-award services – comparison of two cases

Format: Fifteen-Minute Discussion Tables

Category: Operational Lessons Learned

Topic: Leadership

We will introduce two models for the trickly phase of resourcing the experts during the pre-award stage: Centralised and “Faculties as customers” model. We aim to discuss the operational models of these cases and how they affect the work of pre-award teams.

Widening in EuUnivAlliances: strategy for EU funds

How European University Alliances help Widening Countries increase their participation in EU Funding Programs

Format: Fifteen-Minute Discussion Tables

Category: Interactive Session

Topic: International

This discussion table will open the debate on how European University Alliances can be beneficial in transforming higher education in relation to the dynamic changes taking place within the European Research Area. The key topicalities that we want to address are: what are the concrete best practices

A brief journey through the impact of Impact

Early analysis of how EU review panels are making sense of Impact in the evaluation process and a brief guide on Impact for practitioners

Format: Oral 30 Minutes

Category: Good Practice

Topic: Impact

In this session, the presenters share their analysis of how impact is featuring in reviewer evaluations across several EU funding programme, as well as offering some practical tips on how to use impact to improve the overall chances of success when preparing funding applications.

An analysis of Horizon Europe ESRs

Decoding the Rosetta Stone: how to understand evaluation summary reports in Horizon Europe

Format: Oral 30 Minutes

Category: Case Study

Topic: Proposal Development

We will present an analysis of the reviewers’ comments as they related to the Horizon Europe proposal template and evaluation criteria novelties, and also discuss indications as to whether reviewers are being well briefed on the changes that have been introduced between Horizon 2020 and HEU

An interorganizational approach to a MSCA PF call

None

Format: Oral 30 Minutes

Category: Case Study

Topic: Organising Support Services & Team Building

Our presentation concerns a joint effort of two Finnish universities to support MSCA PF applicants in the 2022 call.

An updated snapshot of the CRIS landscape

An updated snapshot of the CRIS landscape from a Research Management and Administration perspective

Format: Oral 30 Minutes

Category: Interactive Session

Topic: Research information systems (CRIS)

The current CRIS landscape is becoming increasingly complex: while it's still possible to provide a generic overview of CRIS solutions, any comprehensive CRIS landscape description will often need to be fine-tuned for a specific geographic area

Auditor: Friend or Foe

Auditor: Friend or Foe

Format: Oral 30 Minutes

Category: Operational Lessons Learned

Topic: Project Management

Auditors are usually seen as The Baddie, The Villian, or The Scoundrel. We're here to set the record straight, about how to work with your auditor, and how to view us more like James Bond, than Ernst Stavro Blofeld!

BE-ARMA

BE-ARMA: the Belgian network of EU projectmanagers

Format: Oral 30 Minutes

Category: Case Study

Topic: EARMA and professional associations

BE-ARMA is the Belgian network to support project managers active in European funded research and innovation projects. The focus lies on the Horizon Europe funding program. During our presentation we would like to share our experience of founding a network from scratch and bottom-up.

CARDEA

Research Managers are Invisible

Format: Oral 30 Minutes

Category: Practical Initiatives

Topic: Policy, Strategy, Evaluation and Foresight

Cardea is the Roman Goddess of the hinge. Aptly named as Research Managers open Research Doors. Even though Research Managers have been strengthening Europe's Research and Innovation excellence for decades they are invisible from a policy perspective. CARDEA wants to change that!

CZARMA – 1st birthday

Czech Association of Research Managers and Administrators – 1st birthday

Format: Oral 30 Minutes

Category: Case Study

Topic: EARMA and professional associations

Beginning of May 2022, EARMA conference in Oslo – we were presenting the very first steps towards establishing CZARMA – Czech Association of Research Managers and Administrators. What happened since then?

Career changes for mature RMAs

What are you looking for? Unlocking the potential and developing futuristic visions of the profession in RMA and exploring what may lie ahead

Format: Oral 30 Minutes

Category: Case Study

Topic: Professional Development and Recognition

Career changes for mature or experienced RMAs so those who find themselves stuck or simply undecided at the crossroad of their professional life can discuss what they want to attain from now onwards in career, in or out of the profession in RMA?

Caring rather than Clearing

Caring rather than Clearing: Introducing the TU Wien Pilot Research Ethics Committee

Format: Oral 30 Minutes

Category: Good Practice

Topic: Open Science & Responsible Research & Innovation

This contribution introduces the concept of the “Pilot Research Ethics Committee” developed and tested at the TU Wien since 2019. The presentation will discuss the concept, address challenges and opportunities, experiences of reviewers and researchers, and offer some lessons learned.

Custom-made tools for data-driven Research Support

Data tools for EU funding applications made by research supporters for research support and researchers

Format: Oral 30 Minutes

Category: Practical Initiatives

Topic: Proposal Development

We will present the comprehensive suite of web applications we have developed at SDU to help researchers and research managers to cut through EU research funding data and maximize the chances of success of EU applications.

DRIVERS for R&D at University of Antwerp

None

Format: Oral 30 Minutes

Category: Case Study

Topic: Organising Support Services & Team Building

This presentation is about the process to define the why, the how and the what of the research, innovation and valorisation support services at the University of Antwerp. A major outcome of this process is the DRIVERS acronym, which structures the services of the department for all involved.

Data quality and the decision-making process

Data quality and the decision-making process: the role of a CRIS in supporting research managers and their stakeholders

Format: Oral 30 Minutes

Category: Practical Initiatives

Topic: Research information systems (CRIS)

Research managers have a significant role in ensuring the quality of data in their institution’s CRIS is fit for both current and future purposes. This presentation outlines a framework to manage data quality, with the potential to boost stakeholder opportunities.

Data standards in research management

Research management and data: do standards enhance research or do they make research standard?

Format: Oral 30 Minutes

Category: Good Practice

Topic: Research information systems (CRIS)

Amid the push towards data interoperability, we are far from defining a data standard that fully satisfies the needs of different people and use cases. In this presentation we discuss how a single data standard can limit the use of data, and if CRISs can help gain insights into how data is used.

EARMAimpact focus on Widening Countries

EARMAimpact meets BESTPRAC to codesign a impact support work programme that meets also Widening countries' needs

Format: Oral 30 Minutes

Category: Practical Initiatives

Topic: Impact

Presentation of a codesign exercise of EARMAimpact and BESTPRAC: Perform an analysis with colleagues from universities from Widening countries on what supports they require to meet the impact needs at an institutional level. Create a EARMAimpact work plan that meets also their needs

ERAgoesGRA

Towards a Global Research - Management - Agenda: A look back from 2028

Format: Oral 30 Minutes

Category: Discussion Starter

Topic: Policy, Strategy, Evaluation and Foresight

What if it's 2028? A globally confident community not influenced by or tied to national boundaries and/or obligations. The goal of this session is: to imagine the new insights and new possibilities that can inspire our work and tip us toward a better future by asking: “What if?”

EU Public affairs and RMA profession

EU Public affairs help to widen and deepen the RMA profession

Format: Oral 30 Minutes

Category: Discussion Starter

Topic: Policy, Strategy, Evaluation and Foresight

RMA is about designing and leading and managing processes, projects and/or groups. The output of these tasks can be improved when RMA experts are involved in the policymaking of f.i. the new EU framework program 2028-2034, which started in 2022.

Effective Research Management systems:

getting ahead of research data mandates

Format: Oral 30 Minutes

Category: Case Study

Topic: Research information systems (CRIS)

With data sharing pilots from the Horizon project being expanded, and the USA moving forward with requirements from the NIH and the OSTP, data policies are becoming more prolific globally.

Empowering SSH

Empowering Social sciences and Humanities: European centre of the Charles University

Format: Oral 30 Minutes

Category: Good Practice

Topic: Proposal Development

This paper focuses on two examples of best practices in proposal development with activities related to choosing appropriate funding opportunities and couching in grant writing, while reflecting experience of evaluator.

Evaluation tool to assess the level of RSO Service

How to assess and improve the level of support offered by Research Support Offices. Lessons learnt from the ENLIGHT-RISE network.

Format: Oral 30 Minutes

Category: Good Practice

Topic: Organising Support Services & Team Building

Seán McCarthy defines 5 levels of support: from basic budget-checking to high level lobbying. We used the model to make an inventory of services at the partners of the EUN ENLIGHT-RISE network. We identified best practices on all levels and exchanged experience in interactive workshops.

Even an application writing expert needs support

Even an application writing expert PI needs support

Format: Oral 30 Minutes

Category: Good Practice

Topic: Proposal Development

Even though many researchers have a black belt in research application writing and especially in the parts regarding the excellence of their scientific work. Modern funding applications highlights the need of involvement of PM already in the proposal phase

Fostering women scientific leadership

Exclusive scholarships for senior women scientists and a program that awakens scientific vocations and visibility

Format: Oral 30 Minutes

Category: Good Practice

Topic: Leadership

The gender gap increases as the research career progresses. For this reason, in 2018 we launched the Emakiker scholarship, an exclusive scholarship for senior women scientists in polymers. In parallel a group of Research centers launched “Women in Science” to make the role of women in science visib

Gender dimension: a challenge or an opportunity?

None

Format: Oral 30 Minutes

Category: Discussion Starter

Topic: Open Science & Responsible Research & Innovation

With the presentation of the Gender and Diversity tool developed at our institution, I would like to open the discussion on how we as research managers can best support researchers to implement gender and diversity in research proposals and teams.

Global collaboration through joint PhD cohorts

An Australian perspective to sustainably strengthen international research links in a post-pandemic and climate-challenged world.

Format: Oral 30 Minutes

Category: Practical Initiatives

Topic: International

Strategically co-investing internal resources with international partners to establish joint PhD cohorts can rapidly grow and sustain research collaborations. It is flexible across jurisdictions and attracts high-quality candidates who maintain their research links long into their research careers.

Growing your Role: See what the RMA did next!

Growing your Role: See what the RMA did next!

Format: Oral 30 Minutes

Category: Good Practice

Topic: Professional Development and Recognition

How do we go about growing our role? How do we widen and deepen the RMA Profession in a meaningful and substantive manner.

HEU Convergence Hub

Converging EU Research Horizons and Deepening Wider Network Intelligence

Format: Oral 30 Minutes

Category: Practical Initiatives

Topic: Proposal Development

Widening participation and deepening competencies for collaborative research and innovation through concerted and networked support framed by a learning community of practice deploying an interdisciplinary, transnational & agile HEU Convergence Hub facility animated by selected RMAs from 10 regions.

HEU Missions: Designing a strategic approach

HEU Missions: Designing a strategic participation approach to improve multidisciplinary cross-faculty participation

Format: Oral 30 Minutes

Category: Good Practice

Topic: Policy, Strategy, Evaluation and Foresight

A strategy to approach HEU Missions calls have been designed and implemented at NTNU. It is based on a set of actions: from a mapping of available expertises to the co-design of the participation approaches with involved researchers. The proposed session presents the whole process and outcomes.

HEU Strategic Partnerships: positioning management

NTNU Forum: Maximising impact deriving from HEU Strategic Partnerships involvement

Format: Oral 30 Minutes

Category: Good Practice

Topic: Policy, Strategy, Evaluation and Foresight

Since the beginning of HEU, NTNU have started strategic participation of selected researchers into Strategic Partnership of interest. The impact deriving by this involvement, is guaranteed by through the hooking of these representative with a set of multidisciplinary thematic Fora: the “NTNU Forum"

Horizon Europe Proposal Writing Training

Developing a Horizon Europe Proposal Writing Masterclass training series

Format: Oral 30 Minutes

Category: Case Study

Topic: Proposal Development

An outline of the evolution of our Masterclass training over the past two years. Our insights - what has worked, what hasn’t worked, our adaptations in content and delivery, the barriers and challenges. Considerations for Research Support training course developers.

How ‘Data literate’ are we?

Are day-to-day data driven decisions encouraged in our Institutions, or can the Data Culture be improved?

Format: Oral 30 Minutes

Category: Practical Initiatives

Topic: Research information systems (CRIS)

Research Administrators are key in knowing how to exploit their data’s untapped value. This is why a strong data culture is important, to naturally build on data literacy, and to encourage day-to-day data driven decisions. We look at examples of how we can incorporate this untapped data.

ISGlobal's Mentoring Program for Junior Scientists

ISGlobal's Mentoring Program for Junior Scientists – Lessons learnt from ten years' experience

Format: Oral 30 Minutes

Category: Operational Lessons Learned

Topic: Professional Development and Recognition

This session will summarize the lessons learnt and discuss some remaining challenges of ISGlobal’s ten-years experience with a Mentoring Program addressed to postdoctoral researchers and junior faculty.

Impact by design in applied research

Impact by design in applied research - Case studies from Universities of Applied Sciences

Format: Oral 30 Minutes

Category: Good Practice

Topic: Impact

In Universities of Applied Sciences, research is intertwined with professional practice of quadruple helix partners. As a result, involvement of research support staff is essential in co-designing impactful research. We will present our method for optimizing impact illustrated with best practices.

Impact potential through knowledge exchange data

Using Research Information Management System (CRIS/RIMS) data on knowledge exchange to identify future impact

Format: Oral 30 Minutes

Category: Practical Initiatives

Topic: Impact

Knowledge exchange (KE) is an important facet of research, ensuring that information is disseminated widely and to a range of research users. We aim to investigate how KE data captured in CRIS systems can assist in early identification of future research impact

Improving Efficiency in Public Project Management

A Preliminary Analysis of the Efficiency of Public Project Management Utilizing Fuzzy Cognitive Maps

Format: Oral 30 Minutes

Category: Case Study

Topic: Project Management

This research is the first in-depth look at how Public Project Management fits into the larger framework of New Public Management, and how "public efficiency" may be measured and improved using Fuzzy Cognitive Maps.

Innovation in Research Support

Innovation in Research Support: learning from experience with IDI&CA

Format: Oral 30 Minutes

Category: Operational Lessons Learned

Topic: Project Management

The focus of this presentation lies on a new internal research program, a distinctive milestone that challenged the science and technology managers team at Lisbon Polytechnic, and the routines mainly implemented in legal practices, and administrative and financial proceedings.

Is the more the merrier?

The impact of having more staff in European research support

Format: Oral 30 Minutes

Category: Operational Lessons Learned

Topic: Organising Support Services & Team Building

At the start of Horizon Europe, the EU Team at Ghent University was expanded. After 2 years, we have evaluated the effect of this expansion on the quantity and quality of Horizon Europe proposals. We share the first outcomes of the pre-award support provided and its effect on our success.

Knowledge exchange in SSH

Stimulating knowledge exchange in Humanities and Social Sciences

Format: Oral 30 Minutes

Category: Good Practice

Topic: Impact

In this session we will explain how the Research Support Team (RST) of the Group of Humanities and Social Sciences at KU Leuven encourages and supports researchers within SSH to engage in processes of knowledge exchange that are tailored to their research domain.

Lessons Learned in Collaboration with US Partners

What European institutions need to know about US government-funded research collaborations

Format: Oral 30 Minutes

Category: Operational Lessons Learned

Topic: International

This session centers on both classic and emerging areas of compliance exposure for European institutions participating in US government-funded scientific research collaborations.

Lessons learned from a project manager’s evolution

From individual PM to a PM team and from a local network towards co-building a national association

Format: Oral 30 Minutes

Category: Case Study

Topic: Professional Development and Recognition

What can you and your organisation learn from this RMA story? How to go full cycle support; What do projects, PMs, researchers and organisations need; PM service as team effort; Besides super(wo)man powers, what other skills are needed in PM evolution, RMA professional development and recognition.

Leveraging the “Zoom Boom”

Leveraging the “Zoom Boom”: partnering across Australia

Format: Oral 30 Minutes

Category: Interactive Session

Topic: International

An exploration of how information and our processes and approaches to research management could be shared in an environment of pre-existing openness and goodwill between our institutions.

Making a research integrity policy operational

Towards simplicity: making a research integrity policy operational to promote a culture of integrity

Format: Oral 30 Minutes

Category: Operational Lessons Learned

Topic: Policy, Strategy, Evaluation and Foresight

The focus of this abstract, therefore, is on the evolution and maturation process in an institution from informal to formalized approaches. However, the sparse regulatory environment requires one to lean heavily on international best practices in relation to research ethics and integrity management.

NL RM Roadmap

Exploring and co-designing the way towards an RM Roadmap in The Netherlands

Format: Oral 30 Minutes

Category: Case Study

Topic: Professional Development and Recognition

The need to explore the way towards a RM Roadmap in The Netherlands is driven by two important and urgent factors: 1) a systemic pressure on the research community caused by competition for funding and 2) a increasing shortage in workforce over all sectors caused by demographic change: a case study.

National level support for RDM

The shift to national level support for research data management

Format: Oral 30 Minutes

Category: Discussion Starter

Topic: Open Science & Responsible Research & Innovation

With a growing number of funders, publishers and institutions worldwide mandating the open access of articles and data, there is a growing need for sustainable infrastructure to support these requirements. Making all of the products of research openly available helps validate and reproduce research

Networking – a critical soft skill for RMA

None

Format: Oral 30 Minutes

Category: Discussion Starter

Topic: Professional Development and Recognition

Networking is a critical skill for both RMA as individuals and for the profession but defining and applying “networking” as a professional activity is not all clear. We will explain why ‘networking’ is critical to RMA and suggest a way to operationalize networking skills for RMA’s.

On the merits of non-competitive research funding

An assessment of the rationale and merits of non-competitive research funding

Format: Oral 30 Minutes

Category: Discussion Starter

Topic: Policy, Strategy, Evaluation and Foresight

In reaction to the disadvantages of a competitive funding landscape, calls for providing non-competitive research funding (NCF) have emerged. This presentation sets out the key issues and rationales with regard to NCF policies and discusses its potential effects.

OpenAIRE CONNECT for research alliances

Supporting community building and tracking Open Science of research alliances with OpenAIRE

Format: Oral 30 Minutes

Category: Practical Initiatives

Topic: Open Science & Responsible Research & Innovation

Research alliances like university networks or associations gather members to maximize their impact and increase research collaborations. This presentation will describe how they can be supported by OpenAIRE CONNECT to increase their visibility, implement and track Open Science practices.

Organizing support services in a high profile call

Lessons learned at the University of Helsinki from a recent call for the Finnish Centres of Excellence Programme

Format: Oral 30 Minutes

Category: Operational Lessons Learned

Topic: Organising Support Services & Team Building

We will provide lessons learned from forming the university guidelines and organizing support services in a recent high profile call. Due to a multitude of factors, experiences point e.g. towards the need of intensified capacity building and paying attention to know-how preservation.

PM² implementation

Project Management Methodology implementation

Format: Oral 30 Minutes

Category: Good Practice

Topic: Project Management

PM² is the project management methodology developed by the European Commission. 

What is a project management methodology and what does this one contain ?

Could it be useful for you to know more about it ? What are the interests for ourselves and our organisation ?

Professionalisation through standardization

A targeted approach towards professionalisation through standardization of concepts

Format: Oral 30 Minutes

Category: Discussion Starter

Topic: Professional Development and Recognition

In this presentation I will discuss how the lack of a common body of concepts in the discipline of research management can prove to be an obstacle for professionalisation and recognition. I will point to why this is a crucial and important task to the future skills development for research managers

Proposal Development Lifecycle

Stronger, Better, Faster! Proposal Development Framework and Tools for Research Managers

Format: Oral 30 Minutes

Category: Good Practice

Topic: Proposal Development

In this abstract we present our Proposal Development Lifecycle, which consists of four key stages: Exploration, Formation, Application and Finalisation. We will present the core activities per section necessary to build a high-scoring and impactful proposal.

RAAAP-3: How I Became an RMA (HIBARMA)

RAAAP-3: How I Became a Research Manager and Administrator (HIBARMA)

Format: Oral 30 Minutes

Category: Practical Initiatives

Topic: Professional Development and Recognition

Drawing on the RAAAP-3 survey results, we will explore the diverse skills, training and expertise of research managers and administrators (RMAs) on an international scale, and then focus on what led us to become RMAs.

RM Practices to Promote International Cooperation

Research Management Practices to Promote International Cooperation: Peking University case study

Format: Oral 30 Minutes

Category: Good Practice

Topic: International

International cooperation is a strategic priority for the Europe and the world. Peking university has actively promoted the international collaboration by taking diversified and flexible forms. The presenter will share the knowledge and best practice within PKU to better serve it.

RMA Traineeship scheme to attract new talents

None

Format: Oral 30 Minutes

Category: Practical Initiatives

Topic: Professional Development and Recognition

A pilot initiative introducing an innovative training scheme launched at Palacky University Olomouc (CZ) that strives to promote the RMA profession among young people (BA, MA students and early-stage researchers) and enlarge the professional RMA community in the academic sector.

Recognising Professional Project Management in HEU

Recognition of professional project management expertise under Horizon Europe

Format: Oral 30 Minutes

Category: Operational Lessons Learned

Topic: Project Management

The European Association of Innovation Consultants (EAIC) considers the recognisation of the impact of professional project management (PMGT) essential and raises awareness about the need for proper consideration of project management for the Horizon Europe Framework Programme.

Recognition and the RMA Domain

Conceptual Tools for Professional Development

Format: Oral 30 Minutes

Category: 2. Theoretical

Topic: Professional Development and Recognition

An important part of professional development is gaining a deeper understanding of crucial social and institutional aspects of one’s work environment. This presentation introduces concepts from contemporary recognition theory to increase our understanding of key elements of the RMA profession.

Research Administrator Job Satisfaction

Case Study on Perceived Job Satisfaction in a Central Research Administration Unit at a U.S. Private University

Format: Oral 30 Minutes

Category: Case Study

Topic: Professional Development and Recognition

Job satisfaction is key to employee engagement and retention. Utilizing a qualitative case study methodology, this program evaluation explores the elements that impact research administrators’ satisfaction in their job and makes recommendations for strategies to increase employee retention.

Research Data – The cost of not knowing

Why tracking institutional research data can be key to accelerate Open Data at an institution

Format: Oral 30 Minutes

Category: Good Practice

Topic: Open Science & Responsible Research & Innovation

Open Data is a key pillar in Open Science. A key impediment to advancing an Open Data strategy for an institution is the lack of visibility on its research data. We present the findings from research focused on addressing this challenge.

Research Funding Systems – Friend or Foe

The roll-out and implementation of a new research funding system: What are the opportunities and challenges for the research office and the research community.

Format: Oral 30 Minutes

Category: Practical Initiatives

Topic: Research information systems (CRIS)

For any research organisation, the implementation and management of a new system has its pitfalls and challenges. University College Dublin rolled out a new research funding system in 2022, a necessary upgrade from a 15-year-old nearly obsolete research management system.

Research Managers Make Research Go Well

Research Managers Make Research Go Well - RMAs as Catalysts for a Positive Research Culture

Format: Oral 30 Minutes

Category: Discussion Starter

Topic: Professional Development and Recognition

In 2021, University College Dublin conducted a Survey of Research Culture and a series of discussion forums that highlighted the vital role that research managers already play in creating a positive research culture and signposted where their roles could expand to make even greater contributions.

Research Results Valorization and Exploitation

Maximizing economic and societal impact of science and technology

Format: Oral 30 Minutes

Category: Case Study

Topic: Impact

The session will address key challenges of scientific and technological knowledge valorization and exploitation for RMA, towards economic sustainability of research organizations and a higher impact in economy and society.

Review to learn

Real applications and reviews - new tool for proposal development

Format: Oral 30 Minutes

Category: Good Practice

Topic: Proposal Development

Here I report on an innovative workshop on proposal writing using real applications and reviewers feedback

Risk management assessment in the RM profession

Strategies and clues to detect, understand and handle risks in the Research Management field

Format: Oral 30 Minutes

Category: Operational Lessons Learned

Topic: Project Management

From structural to unpredictable, from regulatory to practical ones, up to financial instabilities, risks are physiological, inevitable and exciting aspects of a project. Several strategies can be put in place to assess the actual possibility of a risky-event and foreseen mitigation measures.

SCOPE: A tool for responsible research evaluations

None

Format: Oral 30 Minutes

Category: Practical Initiatives

Topic: Policy, Strategy, Evaluation and Foresight

This session will provide the participants a practical tool for conducting more responsible research evaluations in a world where the ideals for responsible research assessment are spreading, but not enough expertise, nor relevant training is yet available.

Sharing experiences on consortium building

Support for consortium building in collaborative research

Format: Oral 30 Minutes

Category: Good Practice

Topic: Proposal Development

Composing a solid consortium and managing a collaborative proposal preparation can present a daunting task, especially to first time applicants. This presentation shares best practices of how the KU Leuven Research Support Team for Social Sciences and Humanities organizes this.

So you want a research impact officer?

Insights from Trinity College Dublin’s 2.5-year pilot in the Trinity Long Room Hub Arts and Humanities Institute.

Format: Oral 30 Minutes

Category: Operational Lessons Learned

Topic: Organising Support Services & Team Building

As the need to demonstrate societal impact takes hold in our research culture, HEIs and RPOs are increasingly hiring “research impact officers”. But what do they actually do? Which skills or competencies should they have? Does your organisation even need one?

Spin-offs in the field of SSHA

SSHA spin-offs: a rare breed with high impact?

Format: Oral 30 Minutes

Category: Technical Report

Topic: Impact

This presentation addresses three key questions: why are there relatively little spin-offs from the field of social sciences, humanities and arts? Can SSHA spin-offs outperform spin-offs from other fields? And, more broadly, what is the impact of SSHA spin-offs?

Stakeholder Prioritization for Optimised Impact

None

Format: Oral 30 Minutes

Category: Methodological Session

Topic: Impact

In order to optimise the impact of research endeavours it is imperative to maximise the potential benefits to “relevant” stakeholders. But how can we select and prioritise the “relevant” stakeholders? And how can we rationalise the potential benefits of their interaction with the research activity?

Strategic support for HE collaborative proposals

Good practices for supporting the timely preparation of collaborative Horizon Europe project proposals

Format: Oral 30 Minutes

Category: Good Practice

Topic: Proposal Development

Coordinating a HE collaborative project requires an efficient and effective organization of different types of information from typically 5-20 project partners to set up a competitive proposal. We will present best practices and actions to support strategically and timely this complex process.

Strengthening R&I cooperation between AU and EU

Strengthening the R&I cooperation between the African Union (AU) and the European Union (EU) – the new innovation agenda and the role of research managers

Format: Oral 30 Minutes

Category: Operational Lessons Learned

Topic: International

Strengthening the research and innovation (R&I) cooperation between the African Union (AU) and the European Union (EU) needs to be a persistent driving force for both regional blocks, as it lays the foundation of consistent development.

Structuring the TARMA

Structuring the National Research Administrators Association of Türkiye: TARMA

Format: Oral 30 Minutes

Category: Case Study

Topic: EARMA and professional associations

Through elite interviews with the project experts in Türkiye, this presentation aims to explore the ideal characteristics, functions, processes and funding of a National RMA in Türkiye.

Success Rates of Pillar II Proposals

How to Analyse the Success Rates of Topics in Pillar II (Horizon Europe)

Format: Oral 30 Minutes

Category: Methodological Session

Topic: Proposal Development

This presentation demonstrates how to analyse the success rates of Topics in Pillar II (Horizon Europe). Success Rates of over 50% can be seen. Some topics had 100% Success Rate. This information is important for Support Staff when advising researchers on the selection of Pillar II Topics.

Supporting inter- & transdisciplinary research

The role of RMAs in supporting inter- and transdisciplinary research

Format: Oral 30 Minutes

Category: Discussion Starter

Topic: Organising Support Services & Team Building

This presentation introduces ways the RMA community can contribute to advancing institutional support for inter- and transdisciplinary research and presents preliminary results from a benchmarking survey on how RMAs at European universities are currently supporting such research.

Synergies between Horizon Europe and ERDF

None

Format: Oral 30 Minutes

Category: Technical Report

Topic: Proposal Development

Synergies between Horizon Europe and ERDF programmes

Synergies to Support the Innovation Cycle

Ensuring the adequate funding and financing for Science Based Innovation

Format: Oral 30 Minutes

Category: Case Study

Topic: Policy, Strategy, Evaluation and Foresight

This session will present examples on how synergies between different funding mechanism, at regional, national and European level, were used to fund research and innovation activites.

Systemic Constraints to the Delivery of Research

Systemic Constraints to the Delivery of Research Impact: As research managers and administrators, what can we do to increase the impact of research?

Format: Oral 30 Minutes

Category: Practical Initiatives

Topic: Impact

Presentation of research findings and insights into systematic constraints to societal impact delivery, and opportunities to increase research impact, from New Zealand’s Crown Research Institutes. These offer research managers and administrators opportunities to better enable and support researchers

Tackling interdisciplinarity in research support

Breaking down silos: interdisciplinarity as a strategy for research support

Format: Oral 30 Minutes

Category: Operational Lessons Learned

Topic: Impact

Many researchers perceive interdisciplinarity in research projects as a challenge. Ghent University is developing a strategy to turn these hurdles into opportunities for EU funding. In this session, we will share valuable lessons learned and show the first successes our approach has yielded.

The Role of RMAs as Mediators

The Role of RMAs as Mediators: Negotiating Tensions between Administrative and Academic Perspectives

Format: Oral 30 Minutes

Category: Case Study

Topic: Professional Development and Recognition

This is a case study on implementing the university-level roadmap for research activities on the level of faculties and facing the challenge of tensions between administrative and academic perspectives. The role of the RMAs supporting the faculties and active teamwork will be reflected.

The benefits of integrating research data

The benefits of integrating research data into or out of a Current Research Information System

Format: Oral 30 Minutes

Category: Good Practice

Topic: Research information systems (CRIS)

SETU wanted a high value information system that added the least amount of burden on time-strapped academic researchers. We wanted a system that could be updated once but the data could be re-used many times. This presentation covers the benefits of integrating research data into and out of Pure.

Towards Open Science and More Transparency (An Interactive Presentation)

Role of an Open Science Support Desk

Format: Oral 30 Minutes

Category: Practical Initiatives

Topic: Open Science & Responsible Research & Innovation

At the Amsterdam University of Applied Sciences, an open science support desk helps researchers with GDPR, data management, methodology and information retrieval. Activities are structured through use of a 14-item Checklist inspired by work on Avoidable Research Waste and the Replication crisis.

Towards an impact-driven university

Raising impact awareness, literacy and readiness

Format: Oral 30 Minutes

Category: Interactive Session

Topic: Impact

Authors will share the approach the ENLIGHT alliance is adopting to establish itself as an impact-driven European University. Participants will be invited to exchange views on the barriers and opportunities to implement common impact-driven research agendas in our European Universities.

Twinning for widening & deepening RMA skills

Best practices from a France-Portugal twinning project & an opportunity to form new RMA bonds!

Format: Oral 30 Minutes

Category: Good Practice

Topic: Organising Support Services & Team Building

Participation of Widening countries in EU programmes is still low. Programmes fostering researchers and research-performing institutions’ participation exist, however little is provided to support networks of RMAs. International networks of RMAs are needed, and one possibility is through the CSA-Twi

Twinning – Effective Way of RMA Knowledge Transfer

None

Format: Oral 30 Minutes

Category: Good Practice

Topic: Impact

The positive experience of Twinning as a way how to: eliminate significant internal disparities of R&I performance in the EU; reduce the lack of synergies between national and EU research systems; enable and enhance access in low R&I performing countries to international networking activities.

US Funding 101: Making it easier for everyone

Ensuring that institutional compliance meets federal and philanthropic needs through the lifetime of the grant.

Format: Oral 30 Minutes

Category: Operational Lessons Learned

Topic: International

An overview of some of the challenges we faced when taking over a US funding portfolio and how we have become more efficient in managing US applications, grant management and close out.

University strategy implementation as sensemaking

The state of “not knowing it all” and the role of RMA as a coach

Format: Oral 30 Minutes

Category: Case Study

Topic: Policy, Strategy, Evaluation and Foresight

We discuss strategy implementation at the University of Helsinki with a case of building a roadmap for implementing multidisciplinary research themes. We study the narrative of the case with sensemaking perspective (e.g. Weick 1995) and focus on participatory methods and the role of RMAs.

Unlocking the gems of wisdom in RMA

What should professional associations stand for and what we have learnt so far? Unlocking the gems of wisdom in professional associations worldwide

Format: Oral 30 Minutes

Category: Operational Lessons Learned

Topic: EARMA and professional associations

The role of research management and administration has rapidly evolved over the past several decades due to a variety of factors, for example to a vibrant eco-system of the profession or to a multicultural community, even within international professional associations such as NCURA and EARMA.

VITO InterAct peer-to-peer platform

None

Format: Oral 30 Minutes

Category: Good Practice

Topic: Project Management

The InterAct platform allows VITO’s researchers to ask questions or make announcements to colleagues about proposal preparation and project management in a trusted Teams environment.

What is my Pathway to Impact?

A methodology (and examples of applying it) for identifying the impact pathways of a research project.

Format: Oral 30 Minutes

Category: Good Practice

Topic: Impact

This presentation provides an overview of an impact pathways methodology developed over decades. It covers pre-award stage, supporting consortia who are trying to categorise their results, the potential users, how to reach these users and the impact that will achieve when the results are applied.

Widening in Practice

Horizon Europe Widening: How can RMAs turn strategies to actions?

Format: Oral 30 Minutes

Category: Good Practice

Topic: Proposal Development

A practical perspective of the Widening actions from a university which has coordinated a significant number of Twinning, Teaming, and ERA Chair actions. Focus on the role of RMAs in project initiation and design.

Women scientists and funding for frontier research

Challenges and strategies of empowering female applicants for ERC funding

Format: Oral 30 Minutes

Category: Case Study

Topic: Open Science & Responsible Research & Innovation

Despite ERC’s measures to give equal opportunities to men and women in frontier research, women still submit fewer proposals. In this presentation, we will share the challenges still faced by female applicants and strategies of empowering female researchers for ERC funding.

Worst practices in developing an impact culture

Format: Oral 30 Minutes

Category: Operational Lessons Learned

Topic: Impact

People tend to shout their good practices from the rooftops. But just as important as knowing what works is knowing what does not. In this session we will come together to discuss all the mistakes we made in our efforts to bring about a societal impact culture in the institute we work for.

You & Me Together

Making citizens' involvement happen and your role in it: an example from medical research

Format: Oral 30 Minutes

Category: Case Study

Topic: Open Science & Responsible Research & Innovation

Active citizens’ involvement t is key for creating impact. Yet, the why, how and when can be puzzling. By showcasing patient involvement in medical research, we invite you to explore your role in making citizens’ involvement happen and to translate this case to your own projects.

‘Small is beautiful’ or ‘bigger is better’?

‘Small is beautiful’ or ‘bigger is better’? Understanding the nature and role of small grant funding in knowledge production

Format: Oral 30 Minutes

Category: 2. Theoretical

Topic: Proposal Development

In this paper, we draw upon the findings of a British Academy-funded research project to 1) critically examine the decline of small grant funding; and 2) consider the role of small grant funding in, inter alia, innovation and risk taking, and the maintenance and evolution of disciplines.

"Towards Horizon Europe" projects

Towards Horizon Europe Collaborative Projects - A crosscutting training programme for researchers

Format: Oral 60 Minutes

Category: Good Practice

Topic: Proposal Development

Best practice from developing a course that supports and coaches individual researchers who wants to be partner or coordinator in EU collaborative projects

(New) Skills for Research Managers

(New) Skills for Research Managers: A retrospective and prospective view

Format: Oral 60 Minutes

Category: Interactive Session

Topic: Professional Development and Recognition

This session with three experienced research managers from three countries having more than 80 years collective experience will look at skills necessary for effective research management and the new skills needed to be effective in the future.

ARMA's Equity, Diversity and Inclusion Journey

ARMA's EDI Journey: Delivering a more equitable, diverse and inclusive association for our members

Format: Oral 60 Minutes

Category: Case Study

Topic: EARMA and professional associations

Following the establishment of our EDI Advisory Group in 2019 and publication of our EDI policy in 2020, ARMA has been on a journey to identify and remove barriers and drive more equitable outcomes in all of our activities, building a more equitable, diverse and inclusive association for our members

All that glitters is not project management

The challenges in the EU-Project Manager role/profession. All project administration is not project management

Format: Oral 60 Minutes

Category: Interactive Session

Topic: Project Management

Project Manager might be one of the most over used titles to describe the role and profession behind the administrative and/or coordinating support provided to and in EU funded research projects. With that said all under the umbrella of “Project Manager” does not belong there.

Becoming a badass unicorn II

Your Super Hero soft-skills adventure in a nut shell

Format: Oral 60 Minutes

Category: Interactive Session

Topic: Professional Development and Recognition

Research administration isn’t all rainbows and unicorns. Not rarely the RMA professional ends up in situations where soft skills are essential to make it through the day alive. Embark on this adventure to learn about your soft-skills toolkit and save the (next) day. RMA Superheroes unite!

Bridging the Divide

Creating a one team approach as Pre- and Post-Award

Format: Oral 60 Minutes

Category: Good Practice

Topic: Organising Support Services & Team Building

The speakers will share their experiences from their current and previous institutions in order to show the benefits of Pre- and Post-Award adopting a shared partnership mindset and working closely together throughout the project life cycle.

Building bridges and steering ships

Building bridges and steering ships – bespoken support to coordinators of collaborative EU proposals

Format: Oral 60 Minutes

Category: Interactive Session

Topic: Proposal Development

The session will take the audience through the development and revision of dedicated support to coordinators of collaborative EU proposals. We will present the UCPH set-up, discuss methods, and dwell upon some of the intricate issues of working with collaborative EU proposals

Case studies of successful proposal development

Lessons learnt from researchers and research managers working together in successful Horizon Europe Pillar II proposals.

Format: Oral 60 Minutes

Category: Discussion Starter

Topic: Proposal Development

A panel where research managers use case studies of successful Horizon Europe Pillar II proposals to discuss elements of the proposal development process that might have contributed to the success.

Creating the OER Escape Room:

An international gamification collaboration

Format: Oral 60 Minutes

Category: Interactive Session

Topic: Open Science & Responsible Research & Innovation

The game aims to put focus on the creation and use of Open Educational Resources in a fun and interactive way. This session will explore the ins and outs of collaborating on a game creation from three separate locations in Europe, and attendees will learn how to set up their own OER Escape Room.

Critical research management for complex problems

Lessons learned in establishing a major programme aimed at addressing complex global challenges

Format: Oral 60 Minutes

Category: Operational Lessons Learned

Topic: Policy, Strategy, Evaluation and Foresight

Addressing increasingly urgent, complex global challenges requires the effective establishment and successful delivery of new, large-scale research collaborations that operate in new ways. Research management, its recognition, and funding play central roles in enabling this to happen.

Dynamic Dashboards Made Easy

Dynamic dashboards that interpret and analyse overwhelming amounts of data about research

Format: Oral 60 Minutes

Category: Case Study

Topic: Policy, Strategy, Evaluation and Foresight

Examples of beautiful, dynamic dashboards, using multiple datasets to answer specific strategic research evaluation questions and generate insights about the trends, landscape, and impact of a selected university’s research: from funding to clinical trials and societal impact to scientific citation.

Ethics and integrity

Ethics and integrity: EARMA collaboration with the European Commission

Format: Oral 60 Minutes

Category: Good Practice

Topic: Policy, Strategy, Evaluation and Foresight

We will reflect on the importance of ethics and research integrity for research managers and administrators in the European and global context and what EARMA is doing in this regard since 2018.

Getting Started With Logic Models

Using logic models to plan and communicate research impact

Format: Oral 60 Minutes

Category: Interactive Session

Topic: Impact

This interactive, practical session will introduce the concept of logic models as a research project planning tool that can help maximise research impact.

How to create and manage research budgets

The importance of creating budgets in consultation with post award teams for better end to end research management

Format: Oral 60 Minutes

Category: Good Practice

Topic: Policy, Strategy, Evaluation and Foresight

Creating a budget as part of a research proposal is an important financial exercise. This sets the scene for post award, and research finance administrators if the proposal is awarded. Without a collaborative approach, things can go horribly wrong.

Integrity and Responsibility at R&I Centres

Promoting Integrity and Responsible Research at Universities and Research Centres: the Ethna System Project

Format: Oral 60 Minutes

Category: Good Practice

Topic: Open Science & Responsible Research & Innovation

The aim of the session is presenting an Ethical Governance approach adapted to research contexts at universities and research centers. This approach is linked to the European Horizon 2020 project Ethna System.

Leadership in the new ERA

How to capitalize on lessons learnt in the pandemic to nourish resilient, productive and happy teams

Format: Oral 60 Minutes

Category: Interactive Session

Topic: Leadership

Leadership skills of team members have never been so important, the role of team leaders never so questionable and the interaction between both never so fragile. Too bold? Perhaps… let’s together capitalize on what we have learnt in the pandemic and learn how to implement it in the ‘new normal’.

Mind the Map – A kit to make structures visible!

Visualising our collaborations as RMAs in hierarchical research institutions

Format: Oral 60 Minutes

Category: Discussion Starter

Topic: Professional Development and Recognition

'Mind the map' is a visual tool to open the discussion about roles and hierarchies of collaborators in institutional settings. It aims to facilitate change where change is necessary - to establish egalitarian ways of working together and to enhance the recognition of RMAs in research institutions.

Open Door Leadership

Open Door Leadership – Best Practices for the RMA Professional

Format: Oral 60 Minutes

Category: Interactive Session

Topic: Professional Development and Recognition

This oral session will utilize the foundational principles reflected in the book Leaders Open Doors by Bill Treasurer to provide Research Managers and Administrators with resources that can be utilized with their respective teams.

Out of the Closet

RMAs; the missing link in strategic research collaborations

Format: Oral 60 Minutes

Category: Interactive Session

Topic: Organising Support Services & Team Building

International Offices take a leading role in international collaborations. Is that the way it should be? This panel session examines the role of RMAs in these collaborations against a range of different backgrounds. Form bilaterals to multi lateral and multi-functional. How do we make them work?

Professional Development and Peer Support for UAS

A Call to Create a Transnational Research Management Support Community for Universities of Applied Sciences

Format: Oral 60 Minutes

Category: Practical Initiatives

Topic: Professional Development and Recognition

The professional competences and skills necessary for RMs in UASs are often different from those in fundamental universities pursuing basic science research because of the short history of UAS research and its different mission.

RMAs and Open Science

The Role(s) of Research Managers and Administrators in Open Science: Services we provide and support we need

Format: Oral 60 Minutes

Category: Interactive Session

Topic: Open Science & Responsible Research & Innovation

The aim of this interactive session is to explore the role(s) RMAs occupy in Open Science and discuss the support RMAs need to perform these roles well. The session includes lightning talks by RMAs in various Open Science roles from across Europe and an extended panel discussion with the audience.

RMAs – New role or new professional recognition?

From mere clerks and impostors to truly agents of change

Format: Oral 60 Minutes

Category: Operational Lessons Learned

Topic: Professional Development and Recognition

Traditionally RMAs have been considered a second class profile in the academic world. Support staff has, and still is, confronted with the higher rank conferred to researchers and academics within the institutional apparatus and the more prominent role played in society.

Race Against the Clock: Europe / USA

Race Against the Clock: A Day In The Life of “Sophia” (Europe)” and “Alice" (USA)

Format: Oral 60 Minutes

Category: Discussion Starter

Topic: International

We will showcase “Sophia” – an RMA in Europe, “Alice,” her American counterpart, to broaden the understanding of the commonalities and differences between the two positions, and to create a platform for further dialog and collaboration.

Research Management Credentialling Models

Research Management Credentialling Models

Format: Oral 60 Minutes

Category: Practical Initiatives

Topic: Professional Development and Recognition

This session shares the experiences of ARMS and SRAI in developing accreditation and credentialing programs by exploring design elements, curriculum development and maintenance, and key lessons learned. We will also consider the future of both programs and opportunities for international expansion.

Sciencebase: New online funding dashboard

Sciencebase: development of a Dutch funding dashboard with national and international awarded grants

Format: Oral 60 Minutes

Category: Practical Initiatives

Topic: Research information systems (CRIS)

In the Netherlands there is no central overview of (inter)national awarded grants. There are several databases for grants but these are operated by the funders. We have developed a tailormade independent dashboard where organisations can find information on awarded grants.

The Importance of diversity in Research Management

The Importance of diversity in Research Management

Format: Oral 60 Minutes

Category: Discussion Starter

Topic: Professional Development and Recognition

We talk a lot about the role of diversity in research environments, but what about diversity in research management? This panel will discuss what’s it’s like to be part of a minority community in research management, why it’s important and the role it plays in the development of the profession.

The Lump Sum is in limbo - How to survive this

The RMA toolbox for lump sum grants in Horizon Europe

Format: Oral 60 Minutes

Category: Operational Lessons Learned

Topic: Project Management

Horizon Europe expanded its use of the Lump Sum model, perceived as a more effective & simpler method of financial management. A closer look unravels critical discrepancies and issues that RMAs must be aware of. This session addresses the critical questions stemming from the lump sum model.

The future of data-driven decision making

None

Format: Oral 60 Minutes

Category: Practical Initiatives

Topic: Policy, Strategy, Evaluation and Foresight

In a world where data is power, we need to ensure data is available to drive decision-making and the future strategy of the universities we work in. But it’s a challenge. We shall showcase innovative and dynamic dashboards that help answer some specific questions.

The reform of research assessment an overview

The European process for the reform of research assessment and its implications

Format: Oral 60 Minutes

Category: Methodological Session

Topic: Policy, Strategy, Evaluation and Foresight

Practice of research assessment is long standing issue in research management. Recently a reform process has been started with the aim to form a coalition of institutions that would act in collaboration to create a common platform to achieve reform.

The unique case of EIC Pathfinder & EIC Transition

The unique case of EIC Pathfinder & EIC Transition research grants

Format: Oral 60 Minutes

Category: Operational Lessons Learned

Topic: Proposal Development

EIC Pathfinder & EIC Transition are excellent grants, but they only apply to a select research audience, with very unique requirements. There are common pitfalls & challenges about these grants. We’ll provide key insights & tools for RMAs to screen applicants & help throughout the proposal process.

What is Lobbying?

Lobbying and Horizon Europe

Format: Oral 60 Minutes

Category: Discussion Starter

Topic: Policy, Strategy, Evaluation and Foresight

This presentation analyses the role of lobbying in defining the structure of Horizon Europe and the routes by which research feeds into the EU policy making process.

Widening countries - where are the real gaps?

Opportunities and barriers for research and innovation performance in Widening countries and the role of RMA

Format: Oral 60 Minutes

Category: Interactive Session

Topic: Policy, Strategy, Evaluation and Foresight

The session in form of panel discussion will concentrate on the aspects related to: a) promotion of Research Managers position in Widening countries, b) influence of instability of R&I ecosystems on participation rates, c) how to build trust as a base for future projects.

3C = Creation, Collaboration, Continuation

Cross-collaborative science diplomacy for the future of creative industries, the bottom-up approach

Format: Pecha Kucha

Category: Discussion Starter

Topic: Policy, Strategy, Evaluation and Foresight

Presentation of the concept of bottom-up science diplomacy in the creative sectors that stands on 3C – educating in the Creation process, cross-sectoral Collaboration, sustainable and responsible Continuation.

A RMA's role in research collaboration

Stimulating research collaboration within university alliances with RMA support

Format: Pecha Kucha

Category: Good Practice

Topic: Policy, Strategy, Evaluation and Foresight

Building university alliances often starts at strategic level, but to stimulate research collaboration, the Research Support Offices can play an important role in helping identify useful and practical tools that facilitate and stimulate strategic inter-university research collaboration.

All aboard to reach public engagement

All aboard to reach public engagement at University of Coimbra

Format: Pecha Kucha

Category: Good Practice

Topic: Open Science & Responsible Research & Innovation

Widening and deepening collaborations to promote public engagement events at Institute of Interdisciplinary Research, University of Coimbra

Brain gain policy

Brain gain policy: a best practice for the professional widening and development of other RMAs

Format: Pecha Kucha

Category: Good Practice

Topic: Policy, Strategy, Evaluation and Foresight

This presentation has the aim of sharing our best practices in terms of research talents recruitment: the BRAIN GAIN POLICY. We hope it can contribute to the professional widening and development of other RMAs.

Collaborative MSCA support across institutions

Working together to deliver joint MSCA support activities within a European University Alliance

Format: Pecha Kucha

Category: Case Study

Topic: Organising Support Services & Team Building

In this presentation we will explore research manager collaboration between institutions, sharing reflections on our experience of working collaboratively across three institutions within a European University Alliance to deliver joint MSCA Postdoctoral Fellowship support activities.

Delivering Excellence in Public Engagement

Showcasing how to embed Education and Public Engagement into the fabric of a research centre

Format: Pecha Kucha

Category: Operational Lessons Learned

Topic: Open Science & Responsible Research & Innovation

Drawing on insights from international performance reviews and its own extensive experience, the award-winning Education and Public Engagement (EPE) team at the Science Foundation Ireland ADAPT Research Centre shares its top tips for achieving excellence in EPE.

Disciplining the Transdisciplinary

The challenges of integrating project management systems to an existing trans-disciplinary research project

Format: Pecha Kucha

Category: Operational Lessons Learned

Topic: Project Management

I will provide an overview of my time working on the UKPRP funded TRUUD project, which has been operational for over two years. I outline the challenges of taking over the project management of an working project and the measures taken to ensure the project meets the funder’s requirements.

ERA Chair Actions@UC - challenge accepted

One experience from a research management team located in central Portugal: support in the ERA chairs action 2022

Format: Pecha Kucha

Category: Operational Lessons Learned

Topic: Organising Support Services & Team Building

In this presentation, we will focus on the approach developed at the University of Coimbra to engage in the ERA chair calls. ERA Chair Actions' aim is to attract in a sustainable manner outstanding scientists and innovators to universities or research organizations in Widening countries.

ERC: Ready, Steady, Go?

Helping researchers get ERC-ready through longer-term research development

Format: Pecha Kucha

Category: Discussion Starter

Topic: Organising Support Services & Team Building

Research institutions need to take a strategic approach in the development of their researchers. This session will explore ways in which RMAs can use their knowledge of the ERC to help train up their researchers. We shall see how the Grant Support Team at the University of Glasgow are doing this.

Ensuring MSCA PF success

MSCA PF Master Class: how can research administrators help improve the success rate?

Format: Pecha Kucha

Category: Practical Initiatives

Topic: Organising Support Services & Team Building

In six years, the Faculty of Humanities at the University of Oslo went from 0 to 37 MSCA Postdoctoral Fellowships. Our success follows the introduction of a Master Class for applicants, so what role can research administrator play in securing successful applications?

Impact Managment in Canada

None

Format: Pecha Kucha

Category: Case Study

Topic: Impact

Lessons learned from a 2-month experience as Visiting RMA at Western University in London, Ontario (Canada)

Impact by design: fostering a new research culture

Between the hammer and the anvil? Impact managers and the contraddictions of research impact

Format: Pecha Kucha

Category: Case Study

Topic: Impact

Among the innovative topics the presentation intends exploring are both behavioural and procedural lock-ins in the building of appropriate impact strategies for collaborative research projects, through practical cases collected across the University of Bologna.

Lean thinking in the design of R&D projects

Lean thinking for the design of research and development in the framework of the European collaborative project

Format: Pecha Kucha

Category: Methodological Session

Topic: Proposal Development

Lean thinking can be useful for researchers who do not have much experience in developing collaborative European projects. It will be highlighted what this means in the case of the setting up of a collaborative European research project and how this influences the creation of the project.

Looking Over the Fence for WIDENING success

RMA as the secret sauce in TWINNING Projects

Format: Pecha Kucha

Category: Case Study

Topic: Proposal Development

Focusing on research aspects alone is insufficient for a sustainable long term impact in WIDENING country’s research ecosystem. RMA activities need to be combined with technical research activities to provide the necessary improved support structures.

Managing research or managing researchers?

Managing research or managing researchers? How to help RMAs succeed as leaders?

Format: Pecha Kucha

Category: Discussion Starter

Topic: Leadership

As more time passes, and even with so much to establish or decide about the RMA profession one thing has been increasingly more important: how do we train our teams for people management, or better, how do we adapt people management skills into researcher management skills?

Open Science: a new challenge or new opportunity?

None

Format: Pecha Kucha

Category: Good Practice

Topic: Open Science & Responsible Research & Innovation

In our presentation, we would like to share with the audience some of the successful actions that we have carried out both to educate our researchers and encourage them to make their science more open and also to increase the impact and involvement of society in the research done at our institute.

Pathway to success

Internationalisation at Centre for Social Sciences

Format: Pecha Kucha

Category: Good Practice

Topic: Organising Support Services & Team Building

Introduction of a complex institutional program which includes mobility grants, performance evaluation and other motivational elements that aims to strengthen the international presence, especially the number of international publications and applications of the research centre.

RMA in the Western Balkan countries

SARMA - The New Face of the RMA Community in the Countries of the Western Balkans

Format: Pecha Kucha

Category: Good Practice

Topic: Professional Development and Recognition

RMA profession in the Western Balkan region is facing certain challenges regarding the expansion and deepening of cooperation among the RMA professionals. The paper proposes concrete measures which should be taken taken for overcoming the stated challenges.

RMA transition towards becoming a university

The journey of a research support service transforming itself to meet its organisation’s ambitions

Format: Pecha Kucha

Category: Operational Lessons Learned

Topic: Organising Support Services & Team Building

Our organisation aims at becoming a full university and to do so we need to meet challenging requirements in terms of externally funded projects. The research support office radically changed its way of working to meet this goal. We want to share what we have learned on the way.

Research Manager as a Matryoshka?

Matryoshka profile: what is behind the research manager profile?

Format: Pecha Kucha

Category: Case Study

Topic: Organising Support Services & Team Building

The RM profile constantly evolves: Department d Management at the University of Bologna as a case study, as a base for discussion.

Research managers supporting research managers

Research managers supporting research managers: process and challenges

Format: Pecha Kucha

Category: Operational Lessons Learned

Topic: Organising Support Services & Team Building

Organising Support Services & Team Building (including, but not restricted to: Organising the full project cycle or any of its parts within or between organisations; distribution of work, benchmarking, attracting and retaining RMA talent)

Smart Research Support

Career and excellenced based stratification of funding portfolios

Format: Pecha Kucha

Category: Operational Lessons Learned

Topic: Policy, Strategy, Evaluation and Foresight

Information about career level, seniority, scientific productivity and research field allows for a efficient and effective stratifiaction into individual finding scenarios - as they individually illustrate the expected success of a individual for a specific call/instrument.

Storytelling techniques

For more successful grant writing

Format: Pecha Kucha

Category: Discussion Starter

Topic: Proposal Development

This presentation will give a brief introduction into storytelling techniques and how research managers can teach these techniques to researchers. This will lead to better grant applications, abstracts, pitches and other forms of communication.

The Researcher’s Adventures in RMA Wonderland

The Researcher’s Adventures in RMA Wonderland

Format: Pecha Kucha

Category: Good Practice

Topic: Professional Development and Recognition

In this short presentation, we will dive into the rabbit hole and explore the Wonderland of RMA, as seen with the eyes of a scientist. When we emerge again, participants will have a better understanding of seemingly irrational behaviors and thoughts that researchers may express.

The alarm signals

How to recognise the doomed ideas in pre-award work

Format: Pecha Kucha

Category: Operational Lessons Learned

Topic: Proposal Development

The alarm signals of a doomed project preparation are a familiar thing to all pre-award and idea phase experts: sometimes you just know that it’s not going to work. We present the alarm signals collected from various pre-award units and about 100 professionals working in research organisations.

The power of BESTPRAC

BESTPRAC as an instigator of professional empowerment and widening collaboration

Format: Pecha Kucha

Category: Good Practice

Topic: Professional Development and Recognition

Whether part of the core-group or just as a participant, for many involved in the COST action BESTPAC it has a positive and lasting impact on their professional development which does not stop at the individual but also extents towards the organisations they work in.

Transposing EU proposal to US format?

None

Format: Pecha Kucha

Category: Operational Lessons Learned

Topic: Proposal Development

Proposal templates used in the EU for research projects have three sections: excellence, impact, and implementation. US federal agencies have a different approach: the application package consists of several shorter documents. What parts correspond to each other easily or with effort?

What has Covid done for us?

How to build confidence, trust and enthusiasm by exploring new ways to achieve optimal results while working remotely.

Format: Pecha Kucha

Category: Discussion Starter

Topic: Project Management

The covid related health restrictions have radically changed managerial habits. This dynamic change has forced us to create new, adaptable and creative ways of working. How the environment, the digial tools became meaningful and how our soft expertise was called upon to create a valuable atmosphere

Your 1st Data Management Plan

Tips on starting an effective and open DMP

Format: Pecha Kucha

Category: Methodological Session

Topic: Open Science & Responsible Research & Innovation

Not sure where to get started on crafting a DMP? This session offers insight and tips on getting started in drafting your first Data Management Plan

Book: RMA Around the World

The Emerald Handbook of Research Management and Administration around the World

Format: Poster

Category: Technical Report

Topic: EARMA and professional associations

The poster outlines the forthcoming book "The Emerald Handbook of Research Management and Administration around the World" which features a number of EARMA members as authors as well as others from sister associations around the world. It will be open access - sponsored by EARMA, FORTRAMA and DARMA

Case Study: Ever-Expanding Role of Pre-Award

“The reward for great work is often...more work” A Case Study of the Ever-Expanding Role of a Pre-Award Team

Format: Poster

Category: Case Study

Topic: Organising Support Services & Team Building

While working on ambitious funding targets, BiOrbic pre-award team must also contribute to reporting, EPE activities, event organisation, project management. This case study illustrates how we meet our funding goals but also ensure we contribute to the overall success of the research centre.

EARMA, RMAs & the European Universities Initiative

Introducing the EARMA EUI Thematic Group

Format: Poster

Category: Discussion Starter

Topic: Organising Support Services & Team Building

EUIs appear here to stay, quite how they stay is a bit of an open question and the role of the research and international offices in the day to day implementation of the initiatives and actions remains to be clarified. RMAs (& other Professional Services) are rarely around the table. They should be.

Gender equality at university level

Implementing gender equality policy at university level

Format: Poster

Category: Good Practice

Topic: Open Science & Responsible Research & Innovation

We present the experience of enhancing gender equality policy at the university level through implementing sustainable structural change on the example of three Horizon 2020 responsible research projects carried out at the University of Gdansk.

Grants Office: 10 years of Evolution (2012 – 2022)

Grants Office: 10 years of Evolution (2012 – 2022)

Format: Poster

Category: Case Study

Topic: Organising Support Services & Team Building

The Grants Office in ISGlobal has been in continuous evolution since its creation.
This evolution has a rationale behind, and the aim of these poster is to explain to the audience how we were 10 years ago and how we are now, indicating the main changes the reason why, decisions and implementation

How to manage a rapid survey extension to EU scale

EU-wide extension of social contact data collection (CoMix): from management to public health impact

Format: Poster

Category: Operational Lessons Learned

Topic: Open Science & Responsible Research & Innovation

We discuss financial, ethical, contractual and other management aspects of the CoMix study extension across European countries. Efficient management was crucial as H2020 EpiPose research teams needed to provide timely data-driven policy advice about population’s response to COVID-19 control measures

Implemantation of project standards in WC!

Challenge of implementing Horizon project management standards to widening countries?

Format: Poster

Category: Operational Lessons Learned

Topic: Project Management

The role of the project manager in a widening country is absolutely crucial, not only in the pre-award phase but also in the post-award phase, when the project team often encounters an unprepared environment and a lack of understanding by the institution of the need to adhere to project standards.

Insights in EU Grant Support @ Radboud University

Strengthening Grant Support for Horizon Europe funding at the Radboud University Nijmegen: challenges, solutions and opportunities

Format: Poster

Category: Operational Lessons Learned

Topic: Organising Support Services & Team Building

In 2020 the Radboud University Nijmegen (RU) in the Netherlands launched an EU support programme aiming to increase the number and quality of EU collaborative proposals. In this poster we aim to present the challenges, solutions and opportunities we faced in strengthening EU grant Support at the RU.

Institutional Culture on POPD

Institutional Culture on Protection of Personal Data – An encompassing approach

Format: Poster

Category: Good Practice

Topic: Open Science & Responsible Research & Innovation

At ISGlobal, we understand personal data protection as a core element for reputation and compliance that matters to the whole institution. Our final aim is to create an institutional culture towards personal data protection.

Institutional change and gender: RESET experience

None

Format: Poster

Category: Operational Lessons Learned

Topic: Open Science & Responsible Research & Innovation

The poster will provide a synthetic presentation of existing difficulties to promote cultural change in favour of equality in academia taking into consideration experience of the RESET project.

Internal project procedures at University of Split

Internal procedures in project management lifecycle: case study of University of Split

Format: Poster

Category: Good Practice

Topic: Project Management

Establishing internal procedures over different project management phases can increase quality of project implementation and ensure its sustainability. With universities having different constituents, having insight in all project processes helps in forming a solid basis for future prospects.

Job satisfaction of Japanese RMAs

Survey-based analysis of job satisfaction of research managers and administrators in Japan

Format: Poster

Category: 2. Theoretical

Topic: Professional Development and Recognition

RMAN-J, the Japanese association for university research management, surveyed the characteristics and intentions of its members in 2022. Task satisfaction was high, while the satisfaction with working conditions was relatively low. The result seems to reflect the specific environment of research man

Kill the Villain!

None

Format: Poster

Category: Methodological Session

Topic: Proposal Development

Using Storytelling in Scientific Grant Writing

Knowledge management in Italian Research Hospitals

The path from scientific research to impact in an Italian Scientific Institute for Research, Hospitalization and Healthcare – IRCCS: a knowledge-based perspective

Format: Poster

Category: Discussion Starter

Topic: Impact

Italian Research Hospital play a key role in the innovation systems and the new challenge for RMAs is to improve how knowledge is generated, communicated and used. We explored the knowledge developed inside the hospital and the potential benefits of having a vertical integrated RMAs.

Looking back to move forward

Looking back to move forward: Lessons learnt from TU Delft participation on Horizon Europe Pillar 2 2021-2022 calls

Format: Poster

Category: Good Practice

Topic: Proposal Development

To enhance our understanding of the strengths and weaknesses of proposals submitted under Horizon Europe Pillar 2, we analysed about 40 Evaluation Summary Reports (ESR's) for pillar 2 and around 100 ESR’s of H2020 and HE in total. We identified important trends and learning points.

Managing bottom-up programmes

MSCA Postdoctoral Fellowships as a mechanism to increase research base and funding pipeline

Format: Poster

Category: Good Practice

Topic: Proposal Development

Marie Skłodowska-Curie Postdoctoral Fellowship Actions (MSCA PF) is a scheme that runs annually to support researchers and fund excellent research in this poster I will discuss the implementation of a managed process that involves sourcing candidates, training, and writing sprints.

Organising research support “from scratch”

Setting processes & forming a team in a newly established research unit in a university - an exiting experiment

Format: Poster

Category: Case Study

Topic: Organising Support Services & Team Building

The presentation aims to explain three different paths that have been taken to establish a research support / administrative office in a newly established scientific unit within a university.

Pre-Award End User Requirements Analysis

End User Requirements Analysis: A Valuable Proposal Development Step

Format: Poster

Category: Discussion Starter

Topic: Proposal Development

This submission explores the process of engaging end users in requirements analysis during proposal development phase of the project.

Pre-award services supporting R&I funding goals

HOW PRE-AWARD SERVICES SUPPORT ACHIEVING R&I FUNDING GOALS, CASE 3UAS

Format: Poster

Category: Case Study

Topic: Proposal Development

The topic of the poster is how pre-award services can support achieving the goals set for R&I funding and how these services are best allocated to different faculty members in universities of applied sciences (UAS).

RAISE

A Regional Approach in Supporting European Research Management

Format: Poster

Category: Good Practice

Topic: EARMA and professional associations

Catalonia has succeeded in boosting its competitive science-base, with a leading position regarding external competitive funds attraction, both from Spanish and EU funding sources in the last decade. The support to dedicated research management structures through different initiatives is key.

Realising Inclusive Design Through Co-creation

Co-authors: Emma Clarke, Jane Dunne, Anne Kearns, Lorraine Leeson, Elizabeth Mathews, Rachel Moiselle, Shaun O’Boyle, Rehana Omardeen, Frankie Picron, Dimitar Shterionov, Davy Van Landuyt

Format: Poster

Category: Operational Lessons Learned

Topic: Project Management

Co-creation offers an opportunity to integrate user communities into research but this is often difficult to manage in the context of a research project. This poster illustrates managing impactful co-creation events through working with the deaf and hard of hearing community in the SignON Project.

SDG Competences for wider Impact

RMA Professional Development of SDGs boosting Valorisation of Research and Innovation

Format: Poster

Category: Discussion Starter

Topic: Impact

SDGs should be the backbone for R&I policies at all levels, defining the framework for resilient, equal and prosperous world. The level at which SDGs are integrated into research agendas varies among organisations, as does competence levels regarding the SDGs within RMA community.

Scientific career path policy in RadboudUMC

Implementation of the Research leader policy – challenges and successes

Format: Poster

Category: Good Practice

Topic: Policy, Strategy, Evaluation and Foresight

In the presentation the best practice and the pitfalls in policy development of the Scientific career path and its implementation in University Medical Centre will be discussed.

Supporting citizen science in the EUTOPIA alliance

Expanding the story of Science Outreach at VUB

Format: Poster

Category: Case Study

Topic: Open Science & Responsible Research & Innovation

This Pecha Kucha presents VUB's actions to support citizen science in academic research projects, and shows how these actions are further rolled out within the EUTOPIA European University alliance.

The Bad and the Ugly: The World of EU Shortnames

Tales from the World of EU Project Short Names and Acronyms

Format: Poster

Category: Operational Lessons Learned

Topic: Proposal Development

A collection of examples with learnings from project naming - unpronounceables, inappropriate meanings and comical translations.

Varieties of RCR in Europe

Categorization of European research integrity systems

Format: Poster

Category: 2. Theoretical

Topic: Open Science & Responsible Research & Innovation

Research is international, but research misconduct is investigated on organisational or national level. What do European national systems of research misconduct prevention and research integrity promotion have in common, and where can divergencies be located?

We need to talk about AI

The Case for Citizens’ Think-ins for citizen-researcher dialogue and deliberation on emerging STEM innovations

Format: Poster

Category: Case Study

Topic: Open Science & Responsible Research & Innovation

The development and use of Artificial Intelligence (AI) poses complex socio-scientific issues, particularly with regard to ethics and privacy. We present the case for the use of “citizens’ think-ins” for citizen-researcher dialogue on the role of emerging STEM innovations, such as AI, in our lives.

foRMAtion educational module and mentorship

foRMAtion: a unique initiative to train and mentor university students as potential future RMAs

Format: Poster

Category: Practical Initiatives

Topic: Professional Development and Recognition

The project foRMAtion was running between 2019 and 2022 with the aim of giving a glimpse on the RMA profession for university students, making it attractive and recognized. The poster aims to provide an overview on the main activities, outcomes and outputs of the project.