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Abstracts
AI in Grant Writing - ethical aspects
Ethical Considerations in Gen AI-Assisted Research Proposals
Format: Fifteen-Minute Discussion Tables
Category: Good Practice
Topic: 6. Responsible Use of AI in Research Management
Rita Gil MataAs Generative AI increasingly takes a spotlight in the research landscape, it brings forth a host of ethical considerations, particularly in the context of AI-assisted research proposals. This round table session will delve into the ethical implications of using Gen AI tools in crafting resear
AI-Driven Workflow: Automating Research Management
Designing AI-Driven Workflows: Identifying Automatable Tasks in Research Management
Format: Fifteen-Minute Discussion Tables
Category: Case Study
Topic: 6. Responsible Use of AI in Research Management
Anna AstonAI is transforming research management by automating tasks and enhancing efficiency. This discussion will focus on identifying key tasks for AI automation, while exploring examples and challenges to help attendees improve workflows in their institutions.
AI-Powered Grant Writing
Generative AI Tools in Grant Writing
Format: Fifteen-Minute Discussion Tables
Category: Good Practice
Topic: 6. Responsible Use of AI in Research Management
Rita Gil MataGenerative AI has revolutionized numerous fields, including grant writing. This 15-minute round table session will explore applications of generative AI in crafting compelling and competitive funding proposals.
Agoras' AI-Powered Research Management
Leveraging Artificial Intelligence to Streamline Funding Opportunities and Collaborations for European Researchers
Format: Fifteen-Minute Discussion Tables
Category: New Initiative
Topic: 6. Responsible Use of AI in Research Management
Jesus AlcoberThe IA Research Funding Support initiative uses AI to streamline research management by automating the search for funding opportunities and collaborators. Integrated with European platforms, it aims to reduce manual effort, improve efficiency, and foster a sustainable research European ecosystem.
Balancing Artificial Intelligence
Technology, Humanity, and the Future
Format: Fifteen-Minute Discussion Tables
Category: Good Practice
Topic: 6. Responsible Use of AI in Research Management
James CaseyThis discussion table will discuss how research managers and administrators may balance the pressure, positive aspects, and challenges of AI.
Exploring Generative AI Tools in Proposal Writing
Harnessing the collective Human Power: Sharing Challenges and Solutions with generative AI in Proposal Preparation
Format: Fifteen-Minute Discussion Tables
Category: Good Practice
Topic: 6. Responsible Use of AI in Research Management
Leena KöppäGenerative AI is streamlining the proposal preparation, but adoption faces resistance due to perceived risks such as over-reliance on AI. Our session will explore the implications of AI, share best practices, and facilitate peer learning to improve proposal writing skills.
Gen AI in Research Funding Management
Practical Implementation of Gen AI Tools in Funding Contexts
Format: Fifteen-Minute Discussion Tables
Category: Good Practice
Topic: 6. Responsible Use of AI in Research Management
Hiwa MalenIntegrating Gen AI tools into research funding processes presents opportunities and challenges for research managers and institutions. This round table session will provide a practical exploration of implementing Gen AI tools in various funding management contexts.
AI Chatbots for Efficient Research Management
Enhancing Research Management Efficiency with AI: A Case Study on Building Chatbots Using ChatGPT and Microsoft Teams Co-pilot Studio
Format: Oral 30/20 Minutes Presentation
Category: Case Study
Topic: 6. Responsible Use of AI in Research Management
Anna AstonDiscover how AI tools like ChatGPT and Microsoft Teams Co-pilot Studio can streamline research management. Learn practical steps for building chatbots to automate tasks, improve workflows, and enhance efficiency, making research management more sustainable and adaptive.
AI Generative Text tools in Proposal Development
Use of AI Generative Text tools in Proposal Development: Developments, Initiatives and Future Directions
Format: Oral 30/20 Minutes Presentation
Category: New Initiative
Topic: 6. Responsible Use of AI in Research Management
Dr Rob Huddyhere can be little doubt that researchers across the world are leveraging artificial-intelligence tools within their research activities. Grant proposals are uniquely positioned as a research activity readily able to be supported by AI tools as well as representing a significant risk.
AI and Open Data for advancing research management
Leveraging AI techniques and Open Data for designing and advancing research agendas
Format: Oral 30/20 Minutes Presentation
Category: Good Practice
Topic: 6. Responsible Use of AI in Research Management
Dusan MisevicAvailability of funding and research production data, combined with the new AI tools can improve access to promising funding calls and suggest complementary collaborators. We discuss successful and responsible use of AI by researchers and research managers, illustrated by Connect by YERUN platform.
AI and contract automation: tools of our future
AI and contract automation: tools of our future
Format: Oral 30/20 Minutes Presentation
Category: Case Study
Topic: 6. Responsible Use of AI in Research Management
Laura ArfiAI and automation are ever increasingly being considered a valuable tool that may be leveraged to build efficiency in process and limit the costly overhead of contracting and other research management activities. The use of technology, specifically AI, can be a mechanism of saving time without compr
AI in Higher Degree Research
AI in Higher Degree Research: Navigating the PhD Landscape in Australia
Format: Oral 30/20 Minutes Presentation
Category: Good Practice
Topic: 6. Responsible Use of AI in Research Management
Dr Michael BakerAI is increasingly becoming integral to the research journey. This presentation explores how AI tools and technologies are being integrated into research training, highlighting both the potential benefits and the risks that need to be managed
AI-Driven Research Capacity Building in Rural SA
Leveraging Artificial Intelligence to Bridge Research Gaps: A Case Study of Capacity Building at a Historically Disadvantaged Higher Education Institution in Rural South Africa
Format: Oral 30/20 Minutes Presentation
Category: Case Study
Topic: 6. Responsible Use of AI in Research Management
Dr Thembinkosi Ephraim MABILAAI is transforming research, but rural Historically Disadvantaged HEIs in South Africa face challenges due to limited IT skills and infrastructure. A 3-day workshop addressed these gaps by training emerging researchers in AI tools and ethical use, fostering AI literacy for improved research.
Automation, Collaboration, and AI
How to Support the Proposal and Award Lifecycle Even While FTEs Are Tight: Automation, Collaboration, and AI
Format: Oral 30/20 Minutes Presentation
Category: Good Practice
Topic: 6. Responsible Use of AI in Research Management
Jeffrey WarnerExploring the use of IT tools to enhance the efficiency of processes, particularly considering limited full-time employee (FTE) availability, is critical for the success of a research administration office.
Brave New World
Brave New World: Navigating AI in Research Management and Administration
Format: Oral 30/20 Minutes Presentation
Category: New Initiative
Topic: 6. Responsible Use of AI in Research Management
Rupert LorraineExplore how AI is reshaping research management and grant writing. This session will showcase the potential of AI tools like ChatGPT, offering practical strategies, ethical insights, and best practices to help research managers navigate the evolving AI landscape responsibly and effectively.
Bridging the AI Divide To A Sustainable Profession
A Three-Pillar Approach to GenAI in Research Management to Build A Future-Proof and Sustainable Profession
Format: Oral 30/20 Minutes Presentation
Category: Good Practice
Topic: 6. Responsible Use of AI in Research Management
Tse-Hsiang ChenIn the age of AI, research management stands at a crossroads. How can we harness the power of (Gen)AI while balancing skepticism and enthusiasm? Discover how UMC Utrecht tackled the challenge via a future-proof three-pillar approach, transforming RMAs into GenAI-savvy professionals for the future.
ERC Proposals: Evaluating the Success Potential
Key Elements for ERC Success and Practical Tools for Strengthening ERC Proposals
Format: Oral 30/20 Minutes Presentation
Category: Good Practice
Topic: 6. Responsible Use of AI in Research Management
Karin RosenitsSecuring an ERC grant requires a competitive proposal. While AI offers support in refining drafts, human expertise remains essential. This poster explores practical tools, i.e. SWOT analysis, to assess feasibility and alignment with ERC criteria, highlighting benefits, limits, and real-world impact.
GenAI and Research Administration
Secure Use of GenAI Chatbots in Pre and Post-award Management
Format: Oral 30/20 Minutes Presentation
Category: Other
Topic: 6. Responsible Use of AI in Research Management
Esmatullah JafariGenAI tech in the IoT ecosystem allows research admins to use chatbots on various devices (i.e., phones, tablets, laptops) for work inquiries. While offering significant benefits, it also introduces security risks that need thorough examination. This presentation explores this problem in practice.
Harnessing Generative AI to Amplify Research
The pilot project at Utrecht University leverages AI to generate research biographies, illustrating the societal impact of scientific work through advanced AI-driven insights.
Format: Oral 30/20 Minutes Presentation
Category: Case Study
Topic: 6. Responsible Use of AI in Research Management
Manik SethiRecognizing the growing necessity of demonstrating research impact, Elsevier and Utrecht University are collaborating on a pilot project with the Faculty of Science, based on Elsevier’s new product stream Impact AI. This joint initiative aims to harness generative AI to improve the analysis of compl
Impact Analysis at SDU using AI
Tackling Impact Analysis Challenges at Southern Denmark University with AI
Format: Oral 30/20 Minutes Presentation
Category: New Initiative
Topic: 6. Responsible Use of AI in Research Management
Sean NewellSouthern Denmark University (SDU) enhances its humanities programs with Elsevier's Impact AI pilot project. By integrating publication data with AI-driven insights, SDU aims to improve qualitative analysis, foster interdisciplinary collaboration, and optimize resource allocation.
RMA's Role in Future Proofing Institutions for AI
RMA Professionals Empowering the Future: Building GenAI Readiness at Your Institution
Format: Oral 30/20 Minutes Presentation
Category: Good Practice
Topic: 6. Responsible Use of AI in Research Management
Ayla KruisThis presentation explores how RMA can play a crucial role in driving GenAI integration through bottom-up policy-making, training, and community building. Discover what you can do to ensure resilience and sustainability of the RMA profession and institutional preparedness for responsible innovation.
Responsible AI Use in Collaborative Research
Fostering Synergy and Shared Accountability through the Africa Charter for Transformative Research Collaborations
Format: Oral 30/20 Minutes Presentation
Category: Good Practice
Topic: 6. Responsible Use of AI in Research Management
Dr Retha VisagieThe presentation will focus on how the Africa Charter for Transformative Research Collaborations can be used as a framework to strengthen equity, inclusivity and ethical practices concerning collaborators’ use of AI in research.
Shaping Research Management: The Impact Of AI
Navigating the Future: The role of AI in shaping the management and administration of research
Format: Oral 30/20 Minutes Presentation
Category: New Initiative
Topic: 6. Responsible Use of AI in Research Management
Linda MtwishaAs AI rapidly advances, it profoundly impacts research management by changing how research is conducted, funded, and overseen. This discussion will explore AI’s role in enhancing efficiency, shaping practices, and influencing strategic decisions in research institutions.
The Key Role of Open-Source and Locally Run LLM
How Open-Source and Locally Run LLMs are Key: Ensuring Independence, Security, and Tailored Solutions
Format: Oral 30/20 Minutes Presentation
Category: Good Practice
Topic: 6. Responsible Use of AI in Research Management
PhD. Lionel JouvetThis presentation explores the importance of open-source and locally run Large Language Models (LLMs) for European universities, emphasizing independence from commercial offers, data safety, and tailored solutions.
Training of AI to improve research proposals
None
Format: Oral 30/20 Minutes Presentation
Category: New Initiative
Topic: 6. Responsible Use of AI in Research Management
Dr. Anders WennströmWe trained an AI application to improve research proposals, based on real proposals, review statements, and our own expertise. Providing a structured review and detailed suggestions to improve a proposal, it allows RMAs to quickly provide many researchers with quality feedback.
Transforming Research Administration with Practica
Transforming Research Administration with Practical Artificial Intelligence Applications
Format: Oral 30/20 Minutes Presentation
Category: Case Study
Topic: 6. Responsible Use of AI in Research Management
Clay ArnettHow AI is Currently Enhancing Everyday Tasks in Research Administration and Its Future Potential
Using AI Responsibly in Research Impact
Benefits of using AI Responsibly to Create, Capture, and Communicate Research Impact
Format: Oral 30/20 Minutes Presentation
Category: Other
Topic: 6. Responsible Use of AI in Research Management
Tamika HeidenThis presentation explores the responsible integration of AI in research management, focusing on creating, capturing, and communicating research impact. It addresses ethical challenges and provides a framework for using AI to enhance impact while ensuring sustainability, transparency, and equity
A Decision-Making Guide for using GenAI in RMA
A Decision-Making Guide for Assessing Risks of Private Generative AI Models in Research Management
Format: Poster
Category: Case Study
Topic: 6. Responsible Use of AI in Research Management
Monica LecheaThe poster will proposes guidance to aid decision-making, to evaluate and mitigate the risks associated with the use of private generative AI models in research development.
AI Shows Potential in Funding Search Enhancement
Leveraging AI for Enhanced Funding Search: Streamlining at the University for Continuing Education Krems Through Proactive Profile and Keyword Generation
Format: Poster
Category: New Initiative
Topic: 6. Responsible Use of AI in Research Management
Grant AcquisitionThe University for Continuing Education Krems is enhancing its funding search process using AI. By generating research profiles and keywords, the initiative aims to streamline proposal development, ultimately boosting success rates and supporting the university's diverse research disciplines.
AI-Powered Efficiency in Research Management
AI-Driven Efficiency to Optimize the Daily Operations of a Research Management Office
Format: Poster
Category: Other
Topic: 6. Responsible Use of AI in Research Management
Surender MohanAI offers powerful tools for research managers. This abstract explores how AI predicts emerging trends, aligns research portfolios with future funding, streamlines grant processes, and enhances proposal development, improving research institutions' efficiency and competitiveness.
AI: First-aid kit on the journey of a fresh RMA
None
Format: Poster
Category: Other
Topic: 6. Responsible Use of AI in Research Management
Ms. Nathy DakrongAI-powered tools in training fresh grants person in LMICs context. Pop-up poster with informative notes about AI’s use, adapted in LMICs context, where training resources for RMA is limited.
NAVIGATE-RMA
NAVIgating the Grant And Talent Ecosystem with AI-Powered Research Management
Format: Poster
Category: New Initiative
Topic: 6. Responsible Use of AI in Research Management
Cristina VelascoResearchers and RMs face information overload when tracking funding opportunities. To address this, UC3M and ML experts developed a system that recommends funding based on researcher profiles. It helps navigating the research maze, promoting access, inclusivity and sustainable research management.
Strategic AI Integration in Research Management
Strategic AI Integration in Research Management at MAHE: Enhancing Innovation, Sustainability, Accountability, and Growth
Format: Poster
Category: New Initiative
Topic: 6. Responsible Use of AI in Research Management
Royal MonteiroThe integration of AI at MAHE has transformed research management by improving operational efficiency and decision-making. AI has automated the extramural funding process, streamlined the identification of relevant funding, facilitated budget reviews, and provided insights for sustainable growth.