INORMS Congress Madrid 2025

AI and Unconscious Bias: Raising Awareness

Mitigating unconscious bias arising from the use of AI in research; EDI training needs in the context of the research ecosystem of University of Galway

Format: Fifteen-Minute Discussion Tables

Category: New Initiative

Topic: 9. Responsibility, Ethics, and Equity, Diversity and Inclusion (EDI) in Research and Innovation

With a view to developing a policy for Equality, Diversity, and Inclusion (EDI) for responsible use of AI for research, the University of Galway is exploring the extent to which the use of AI compounds unconscious bias in research grant application writing.

Advancing Research Governance through Standards

Advancing Research Governance through Standardisation: The role of GFGP and GRMP Standards.

Format: Fifteen-Minute Discussion Tables

Category: New Initiative

Topic: 2. Governance and Regulation

This session will explore the role of the new and innovative international standards for Good Financial Grant Practice (GFGP) and Good Research Management Practice (GRMP) in enhancing research governance and regulation at universities and research institutions worldwide.

Agoras' AI-Powered Research Management

Leveraging Artificial Intelligence to Streamline Funding Opportunities and Collaborations for European Researchers

Format: Fifteen-Minute Discussion Tables

Category: New Initiative

Topic: 6. Responsible Use of AI in Research Management

The IA Research Funding Support initiative uses AI to streamline research management by automating the search for funding opportunities and collaborators. Integrated with European platforms, it aims to reduce manual effort, improve efficiency, and foster a sustainable research European ecosystem.

Changing roles: RMs as grant holders

Driving organisational change and RMs' professional growth through own grants

Format: Fifteen-Minute Discussion Tables

Category: New Initiative

Topic: 1. Building Better RMA services

RMs' role is often seen as supportive. At BRIC, RMs have since 2018 applied in own name for certain grant types, supported by researchers, securing more than 12 M EUR. The aim is to drive organisational change, but the changed roles also allow for professional growth and improved recognition of RMs.

Maximizing Research Impact (Part 2)

RMAs as Valorization Ambassadors Throughout the Research Life Cycle

Format: Fifteen-Minute Discussion Tables

Category: New Initiative

Topic: 3. Knowledge Valorisation

Discover the chameleon in you! Through the power of three linked discussion tables, RMAs will step subsequently in the shoes of entrepreneurs, educators and policy -makers to enrich their mind and skillset to pro-actively drive valorization opportunities throughout the research life cycle.

Maximizing Research Impact (part 1)

RMAs as Valorization Ambassadors Throughout the Research Life Cycle

Format: Fifteen-Minute Discussion Tables

Category: New Initiative

Topic: 3. Knowledge Valorisation

Discover the chameleon in you! Through the power of three linked discussion tables, RMAs will step subsequently in the shoes of entrepreneurs, educators and policy -makers to enrich their mind and skillset to pro-actively drive valorization opportunities throughout the research life cycle.

Maximizing Research Impact (part 3)

RMAs as Valorization Ambassadors Throughout the Research Life Cycle

Format: Fifteen-Minute Discussion Tables

Category: New Initiative

Topic: 3. Knowledge Valorisation

Discover the chameleon in you! Through the power of three linked discussion tables, RMAs will step subsequently in the shoes of entrepreneurs, educators and policy -makers to enrich their mind and skillset to pro-actively drive valorization opportunities throughout the research life cycle.

Open Agora: Empowering Transnational Collaboration

Fostering Cross-Border Partnerships and Institutional Transformation through Expert-Led Coaching and Mentoring Services

Format: Fifteen-Minute Discussion Tables

Category: New Initiative

Topic: 7. Transnational Collaborations

Open Agora is a digital platform connecting HEIs with experts in institutional transformation, promoting collaboration in key areas such as resource sharing, career development, and sustainability. Developed by the aUPaEU European project, it offers free services to support HEIs' sustainable growth.

The Triangle of Impact within Inclusion

The Triangle of Impact: Navigating Conflicts of Interest Through the Lens of Inclusion

Format: Fifteen-Minute Discussion Tables

Category: New Initiative

Topic: 9. Responsibility, Ethics, and Equity, Diversity and Inclusion (EDI) in Research and Innovation

Demonstrating impact in health inclusion projects is crucial but challenging. In this workshop, we will use the Triangle of Impact to map the conflict of interests between academia, funders and the public – using a health literacy project with homeless people in Austria as a case.

"Research to Impact" toolkit for RMA professionals

Toolkit used to to develop and enhance MTU's "Research to Impact" Culture

Format: Oral 30/20 Minutes Presentation

Category: New Initiative

Topic: 3. Knowledge Valorisation

Munster Technological University (MTU), Cork, Ireland is a new Technological University with ever increasing research outputs. The MTU Research Office developed a programme of "Research of Impact" tools which we are using to develop research culture and increase our competitiveness.

A Sustainable Mentorship Programme for RMAs

Building a Sustainable Mentorship Programme for Future Research Management and Administration Professionals in Africa

Format: Oral 30/20 Minutes Presentation

Category: New Initiative

Topic: 8. Sustainability in RMA

Professional development is a crucial pillar of COP activities; thus, an essential part is empowering the current RMA generation to leave a lasting impact on future generations. We identified a critical need to build the next generation of RMA professionals by implementing a mentorship programme.

A tool for managing complexity in research project

A Stacey Matrix Approach adapted for Project Management in Academia – could it work?

Format: Oral 30/20 Minutes Presentation

Category: New Initiative

Topic: 5. Proposal, Award and Project Management

Breakthrough research in academia is unpredictable, very complex and different from projects common in the private sector, where a range of management tools are well established. We ask: Can we adapt the Stacey Matrix Approach for characterizing and managing complexity in academic projects?

AI Generative Text tools in Proposal Development

Use of AI Generative Text tools in Proposal Development: Developments, Initiatives and Future Directions

Format: Oral 30/20 Minutes Presentation

Category: New Initiative

Topic: 6. Responsible Use of AI in Research Management

here can be little doubt that researchers across the world are leveraging artificial-intelligence tools within their research activities. Grant proposals are uniquely positioned as a research activity readily able to be supported by AI tools as well as representing a significant risk.

Brave New World

Brave New World: Navigating AI in Research Management and Administration

Format: Oral 30/20 Minutes Presentation

Category: New Initiative

Topic: 6. Responsible Use of AI in Research Management

Explore how AI is reshaping research management and grant writing. This session will showcase the potential of AI tools like ChatGPT, offering practical strategies, ethical insights, and best practices to help research managers navigate the evolving AI landscape responsibly and effectively.

Challenge driven collaborations

Empowering Europe’s Future through Youth, Open Science, and Knowledge Valorization

Format: Oral 30/20 Minutes Presentation

Category: New Initiative

Topic: 3. Knowledge Valorisation

Europe faces urgent challenges, like climate change, geopolitical instability, energy crises, & digital threats. Research & innovation is a new battleground in the global economy. By fostering knowledge valorization, open science, & challenge-driven collaborations, Europe can boost resilience.

Driving global sustainability

Driving global sustainability through research management

Format: Oral 30/20 Minutes Presentation

Category: New Initiative

Topic: 8. Sustainability in RMA

As RMAs, our role goes beyond administration—we're key partners in driving sustainability through large-scale research projects. This presentation explores how RMAs contribute to a greener, healthier world by facilitating impactful international collaborations and shaping sustainable solutions.

Establishing a Research & Training Hub in Tanzania

Establishing a research administration office in Tanzania and training program hub for sub-Saharan Africa

Format: Oral 30/20 Minutes Presentation

Category: New Initiative

Topic: 7. Transnational Collaborations

Leveraging existing partnerships and funding from the U.S. National Institutes of Health Fogarty International Center through the G11 funding mechanism, we aim to develop and implement a collaborative training program to support the establishment of a research administration office at a National Inf

European University Initiative and RMAs

The role of RMAs in shaping European University Initiative

Format: Oral 30/20 Minutes Presentation

Category: New Initiative

Topic: 1. Building Better RMA services

European University Initiative (EUI) is re-shaping the university sector in the EU, which intrinsically has an R&I dimension. The EUI TG of EARMA provides a space for RMAs to build networks, share knowledge, develop expertise to facilitate integration of R&I in and among the European Universities.

FRAM-COP: Pioneering Sustainability in RMA Finance

FRAM-COP: Pioneering Sustainable Financial Research Administration and Management through a Collaborative Community of Practice

Format: Oral 30/20 Minutes Presentation

Category: New Initiative

Topic: 8. Sustainability in RMA

The growing emphasis on sustainability within RMA necessitates the development of innovative and collaborative solutions. FRAM-CoP plays a crucial role in this ecosystem by presenting a unique opportunity to foster sustainability in RMA focusing on research financial administration and management,

Health Data Australia

Unlocking the potential of clinical trial data, exploring the co-design of Australia’s first national data asset to facilitate the access, sharing and reuse of health data

Format: Oral 30/20 Minutes Presentation

Category: New Initiative

Topic: 4. Open Science

Building Australia's first national data asset for sustainable health research presented through the Melbourne Academic Centre for Health node.

Hybrid model for research management

Paving the way towards the introduction of research managers in Hasselt University

Format: Oral 30/20 Minutes Presentation

Category: New Initiative

Topic: 1. Building Better RMA services

At UHasselt, we’ve introduced a hybrid model to support researchers, combining centralized programme management with decentralized, faculty-specific guidance.

Impact Analysis at SDU using AI

Tackling Impact Analysis Challenges at Southern Denmark University with AI

Format: Oral 30/20 Minutes Presentation

Category: New Initiative

Topic: 6. Responsible Use of AI in Research Management

Southern Denmark University (SDU) enhances its humanities programs with Elsevier's Impact AI pilot project. By integrating publication data with AI-driven insights, SDU aims to improve qualitative analysis, foster interdisciplinary collaboration, and optimize resource allocation.

Increasing Equity through Research Administration

Pathways to Improving Transnational Collaborations: Increasing Equity through Changes in University Research Administration Systems, Policies, and Templates

Format: Oral 30/20 Minutes Presentation

Category: New Initiative

Topic: 7. Transnational Collaborations

The University of California, San Francisco (UCSF) has sought to address inequities in transnational collaborations, across all aspects of international partnerships, including research administration, through key actions identified by global partners.

Keeping RMA happy in their jobs

Increasing job fulfillment by connecting one's personal and professional identities

Format: Oral 30/20 Minutes Presentation

Category: New Initiative

Topic: 8. Sustainability in RMA

The RMA profession is here to stay. But how do we keep RMA professionals happy in their ever evolving jobs? What does it take to be a RMA professional, how do RMAs value their contributions, and how do RMAs manage to keep deployable and resilient in a highly demanding and volatile environment?

Knowldege valorisation - widerAdvance Facility

The widerAdvance Facility - new service for dissemination & exploitation of research results of widening projects

Format: Oral 30/20 Minutes Presentation

Category: New Initiative

Topic: 3. Knowledge Valorisation

The widerAdvance Facility, funded by Horizon Europe, supports valorisation from Widening countries. It complements EC tools like Horizon Results Booster or IPR Helpdesk, enriching learning for researchers, RMAs, and tech transfer specialists by providing structured support for research outcomes.

Leading with impact in global health

ISGlobal's actions to strengthen our research impact culture to close health equity gaps

Format: Oral 30/20 Minutes Presentation

Category: New Initiative

Topic: 3. Knowledge Valorisation

Research impact, or research-driven societal change, is increasingly being prioritised by research funders and evaluators around the world. ISGlobal, with its inherent focus on knowledge generation, transfer and translation, is working to consolidate its role as a research impact leader.

Let’s Get Practical

Citizen Science, RMA & Societal impact

Format: Oral 30/20 Minutes Presentation

Category: New Initiative

Topic: 3. Knowledge Valorisation

The demand of societal impact represents new challenges for universities and their underlying support infrastructures. This requires dialogue between researchers, stakeholders, and RMA already pre-award. We present a three-step model for identifying partners and outlining their potential roles.

One Year Teaching Generative AI

Feedback on a Year Teaching Generative AI: Continuous Learning, Group Collaboration, and the Importance of Open Source

Format: Oral 30/20 Minutes Presentation

Category: New Initiative

Topic: 1. Building Better RMA services

This presentation shares insights from a year of teaching AI to European research supporters, highlighting the effectiveness of continuous learning, group collaboration, and the benefits of open-source and locally run Large Language Models (LLMs).

Power of Storytelling

The Power of Storytelling: Amplifying the Societal Impact of Research

Format: Oral 30/20 Minutes Presentation

Category: New Initiative

Topic: 3. Knowledge Valorisation

Storytelling is a timeless and powerful tool that can transform complex research into compelling narratives, making it accessible and impactful. Bridging the gap between academia and the public, stories convey the significance of research findings, foster public engagement, and inspire action.

Pre-Award training programme for UAS sector

Developing a pre-award training program for European UAS staff for more successful EU funded research

Format: Oral 30/20 Minutes Presentation

Category: New Initiative

Topic: 5. Proposal, Award and Project Management

Introduction of the ICER-Pro training program, which is being developed in ENCARE (Erasmus+) project: The needs analysis results, learning strands, training program structure, possibilities for RMAs and researchers to participate in the program and Universities of Applied Sciences as a unique group

Professionalizing Applied Research

Professionalizing Applied Research: A Practical Solution for Managing Projects and Upholding Research Quality

Format: Oral 30/20 Minutes Presentation

Category: New Initiative

Topic: 5. Proposal, Award and Project Management

Applied research, still in its early stages, is gaining importance in solving real-world challenges. This presentation addresses the need for professionalization, offering a roadmap to guide researchers through project management and quality standards in navigating complex research processes.

RAPIDS: Charting the Course for Research Managemen

None

Format: Oral 30/20 Minutes Presentation

Category: New Initiative

Topic: 1. Building Better RMA services

The RAPIDS project, funded by NCURA, aims to develop a Professional Identity Scale for research managers and administrators globally. This presentation will explore the significance of the project and its potential to reshape the landscape of the profession.

RMS on steroids

RMS on steroids – A look at Smart contract management and Large Language Models in next-generation Research Management Systems

Format: Oral 30/20 Minutes Presentation

Category: New Initiative

Topic: 1. Building Better RMA services

Smart contracts, Large Language (LLM) and other Artificial Intelligence (AI) models used together offer a sustainable IT systems approach to effective research management.

Recognition as a Means Towards Better RMA Services

Recognition as a Means Towards Better RMA Services

Format: Oral 30/20 Minutes Presentation

Category: New Initiative

Topic: 8. Sustainability in RMA

Taking a closer research-based look at some aspects of the notion of recognition (mentioned in Action 17 of the ERA Policy Agenda) can give us new tools for creating both better RMA services and social sustainability.

Research Compliance and Integrity (RCI) Document

Processes and Product of the Research Compliance and Integrity (RCI) Document for the University of Ibadan, Nigeria.

Format: Oral 30/20 Minutes Presentation

Category: New Initiative

Topic: 9. Responsibility, Ethics, and Equity, Diversity and Inclusion (EDI) in Research and Innovation

Maintaining research compliance is essential for ensuring integrity. This paper outlines the creation of a Research Compliance and Integrity (RCI) toolkit at the University of Ibadan, designed to guide researchers and auditors. The toolkit addresses gaps in existing practices, promoting adherence to

Research Managers as Stewards of Trust

The Role of Research Managers as Stewards of Trust in the Ecosystem of Trust in Science

Format: Oral 30/20 Minutes Presentation

Category: New Initiative

Topic: 9. Responsibility, Ethics, and Equity, Diversity and Inclusion (EDI) in Research and Innovation

In the evolving research landscape, trust in science is co-governed by diverse stakeholders, with RMs playing a pivotal role. This presentation, based on VERITY findings, highlights RMs as proactive co-creators of research excellence and innovation, aligned with RRI goals, fostering trust in science

Research Offices - a driver for cultural change

NoneHow RMAs can lead cultural changes in Ethics and Equity, Diversity, and Inclusion.

Format: Oral 30/20 Minutes Presentation

Category: New Initiative

Topic: 9. Responsibility, Ethics, and Equity, Diversity and Inclusion (EDI) in Research and Innovation

I present the UKRI-STFC Research and Researcher Development Programme (RRD) which is driving both cultural and practical changes to improve research culture, encourage internal and external collaboration and provides a framework to support the development of researchers in National Laboratories.

Shaping Research Management: The Impact Of AI

Navigating the Future: The role of AI in shaping the management and administration of research

Format: Oral 30/20 Minutes Presentation

Category: New Initiative

Topic: 6. Responsible Use of AI in Research Management

As AI rapidly advances, it profoundly impacts research management by changing how research is conducted, funded, and overseen. This discussion will explore AI’s role in enhancing efficiency, shaping practices, and influencing strategic decisions in research institutions.

Strategic Solutions for Research Administration:

Enhancing RA in Insular and Remote Areas

Format: Oral 30/20 Minutes Presentation

Category: New Initiative

Topic: 1. Building Better RMA services

Solutions for the research support challenges facing remote and insular universities for enabling research and broadening participation.

Supporting open science at Ghent University

Insights from developing a peer-reviewed international academic journal

Format: Oral 30/20 Minutes Presentation

Category: New Initiative

Topic: 4. Open Science

The shift to open science is inevitable, but academic publishing lags behind. Barriers like slow review processes or limited access hinder the dissemination of research. Universities and libraries must therefore rethink how to support responsible, equitable, and sustainable research.

The Impact Pipeline

Motivating Researchers and Enhancing Societal Impact

Format: Oral 30/20 Minutes Presentation

Category: New Initiative

Topic: 3. Knowledge Valorisation

Motivating researchers to prioritize societal impact remains a challenge in this academic environment. At the University Medical Centre Groningen, the Impact Team addresses this challenge by developing a pipeline, tracking research projects from consortium-building to societal impact.

The Support Hub

Enabling the Successful Management of Internationally Funded Research Projects at the Norwegian Institute of Public Health through interactive guidance

Format: Oral 30/20 Minutes Presentation

Category: New Initiative

Topic: 5. Proposal, Award and Project Management

The Support Hub offers an innovative online one-stop-shop of illustrated, interactive roadmaps that guide its users throughout the various project phases through the provision of tried-and-tested tools, templates, and best practices.

Training of AI to improve research proposals

None

Format: Oral 30/20 Minutes Presentation

Category: New Initiative

Topic: 6. Responsible Use of AI in Research Management

We trained an AI application to improve research proposals, based on real proposals, review statements, and our own expertise. Providing a structured review and detailed suggestions to improve a proposal, it allows RMAs to quickly provide many researchers with quality feedback.

Transforming Research Culture Through Open Science

Transforming the Research Culture in Malaysia through Open Science Implementation

Format: Oral 30/20 Minutes Presentation

Category: New Initiative

Topic: 4. Open Science

Multipronged approach in ensuring the success of Open Science implementation and transforming the research culture

Transforming Research Funding

Insights from Ghent University's Non-Competitive Funding Model

Format: Oral 30/20 Minutes Presentation

Category: New Initiative

Topic: 5. Proposal, Award and Project Management

To address issues with competitive funding, Ghent University introduced a non-competitive research funding model ("basic research funding"). This presentation will outline the scheme, discuss challenges in its preparation and implementation, and analyze how researchers are utilizing the funding.

Transnational Research Management Partnership

Strengthening Institutional Health Research Management Capacities: A Transnational Partnership between West Africa and Switzerland

Format: Oral 30/20 Minutes Presentation

Category: New Initiative

Topic: 7. Transnational Collaborations

As medical and public health research is an international endeavour, research management requires a coordinated interplay by global partners to be sustainable. We give insight in our tri-national and -lingual consortium that aims at institutional strengthening in a mutual and transferrable approach.

Using data for strategic Decision Making

Leveraging Data for Institutional Strategies: from reports to decision making

Format: Oral 30/20 Minutes Presentation

Category: New Initiative

Topic: 2. Governance and Regulation

Combining information available in external databases like SciVal and Dimensions with institutional data can generate new insights, foster collaboration and add another avenue for research managers to contribute to institutional strategy. At the George, we are exploring the value of this initiative

“Bullshit Jobs” in RMA

“Bullshit Jobs” in Research Management & Administration: A threat to the social sustainability of the RMA-profession?

Format: Oral 30/20 Minutes Presentation

Category: New Initiative

Topic: 1. Building Better RMA services

In this presentation, I will apply Graeber's concept "Bullshit Jobs" to the work of research managers and administrators. I will contend that we need to be wary of bullshit tasks in the RMA-profession and develop strategies to stop their proliferation.

AI Shows Potential in Funding Search Enhancement

Leveraging AI for Enhanced Funding Search: Streamlining at the University for Continuing Education Krems Through Proactive Profile and Keyword Generation

Format: Poster

Category: New Initiative

Topic: 6. Responsible Use of AI in Research Management

The University for Continuing Education Krems is enhancing its funding search process using AI. By generating research profiles and keywords, the initiative aims to streamline proposal development, ultimately boosting success rates and supporting the university's diverse research disciplines.

Best Practices in Project Financial Audits (def)

Financial Integrity and Donor Confidence at ISGlobal through Robust Audit Practices

Format: Poster

Category: New Initiative

Topic: 5. Proposal, Award and Project Management

Best Practices when preparing the Project Financial Audits

Grant Facilitator-Enhancing Horizon Europe Success

Establishing a new Grant Facilitators service to Boost KU Leuven’s Horizon Europe Multi-Partner Project Success

Format: Poster

Category: New Initiative

Topic: 5. Proposal, Award and Project Management

KU Leuven, leader in the Horizon Europe framework, has responded to the growing complexity of the programme by creating a team of specialized Grant Facilitators. This team offers targeted support to coordinators, helping them manage applications and navigate the increasing demands of the programme.

JoRMA

The Journal of Research Management and Administration: Author Mentorship Programme

Format: Poster

Category: New Initiative

Topic: 4. Open Science

JoRMA is a diamond open access international refereed journal by and for RMAs. We publish articles, essays, and papers covering all aspects of research and innovation management and administration.

We have just lauched a mentoring programme for prospective authors - come along to find out more.

NAVIGATE-RMA

NAVIgating the Grant And Talent Ecosystem with AI-Powered Research Management

Format: Poster

Category: New Initiative

Topic: 6. Responsible Use of AI in Research Management

Researchers and RMs face information overload when tracking funding opportunities. To address this, UC3M and ML experts developed a system that recommends funding based on researcher profiles. It helps navigating the research maze, promoting access, inclusivity and sustainable research management.

Our role in transforming research collaborations

The role of research management and its contribution towards achieving a sustainable world through transformative research collaborations between Africa and the global North.

Format: Poster

Category: New Initiative

Topic: 7. Transnational Collaborations

The Africa Charter is a framework to enable transformative research collaborations. Through a Theory of Change and case studies we highlight the implications for and role to be played by research management, identifying pathways towards sustainability within a transnational research text.

R&D Patronage through Economic Interest Grouping

New Models of Public-Private Research Funding to Foster Research and Innovation in R&D Centers and Universities

Format: Poster

Category: New Initiative

Topic: 8. Sustainability in RMA

One route to promote public-private collaborations in Spain is through the Economic Interest Grouping (EIG) which enables companies with significant profits and tax burdens to collaborate with research centers that lack access to tax benefits for R&D.

Researchers Profiles to foster Open Science

Enhancing Researcher Profiles for Responsible Research Assessment and Open Science

Format: Poster

Category: New Initiative

Topic: 4. Open Science

The GraspOS project aims to develop an open infrastructure to support the reform of research assessment and promote Open Science. Collaborating with research institutions, it offers tools to integrate qualitative and quantitative elements into a comprehensive researcher profile.

Strategic AI Integration in Research Management

Strategic AI Integration in Research Management at MAHE: Enhancing Innovation, Sustainability, Accountability, and Growth

Format: Poster

Category: New Initiative

Topic: 6. Responsible Use of AI in Research Management

The integration of AI at MAHE has transformed research management by improving operational efficiency and decision-making. AI has automated the extramural funding process, streamlined the identification of relevant funding, facilitated budget reviews, and provided insights for sustainable growth.

Sustainable Staffing in Clinical Trial Activation

Leveraging Study Complexity & Operational Realities to Enhance Workforce Efficiency

Format: Poster

Category: New Initiative

Topic: 8. Sustainability in RMA

A novel approach using existing technology and lean principles to develop complexity scoring for clinical trial start-up activities in central research administration to balance workload and monitor staffing productivity.

Transformative Science Tuesdays

Transformative Science Tuesdays: fostering knowledge sharing in an engaged research community

Format: Poster

Category: New Initiative

Topic: 4. Open Science

“Transformative Science Tuesdays” was created to build a dynamic community that brings together research managers, policymakers, researchers and other stakeholders, aiming to foster active discussions on collaborative and transformative ways of conducting and managing research.