INORMS Congress Madrid 2025

A one-stop shop for Horizon Europe applicants

None

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: 1. Building Better RMA services

Researchers looking for funding under Horizon Europe programmes are often daunted by the efforts required to apply and participate. Best practices from KU Leuven can help less experienced RMA improve their internal workflow regarding research support.

AI Research Collaborations with China

None

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: 7. Transnational Collaborations

This discussion aims to explore how to establish research partnerships with China that align with prevalent principles and ethical considerations.

AI in Grant Writing - ethical aspects

Ethical Considerations in Gen AI-Assisted Research Proposals

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: 6. Responsible Use of AI in Research Management

As Generative AI increasingly takes a spotlight in the research landscape, it brings forth a host of ethical considerations, particularly in the context of AI-assisted research proposals. This round table session will delve into the ethical implications of using Gen AI tools in crafting resear

AI-Powered Grant Writing

Generative AI Tools in Grant Writing

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: 6. Responsible Use of AI in Research Management

Generative AI has revolutionized numerous fields, including grant writing. This 15-minute round table session will explore applications of generative AI in crafting compelling and competitive funding proposals.

Advancing Gender Inclusion in Research Institutes

Enhancing Gender Inclusion in Research Institutes: Addressing Education, Skills, Biases, and Global Representation

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: 9. Responsibility, Ethics, and Equity, Diversity and Inclusion (EDI) in Research and Innovation

This study explores incorporating DEI with a focus on gender equality in a research institute. We examine gender inclusion in recruitment, management, leadership roles, capacity building, committee formation, recognition, project leadership, and co-authorship.

Balancing Artificial Intelligence

Technology, Humanity, and the Future

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: 6. Responsible Use of AI in Research Management

This discussion table will discuss how research managers and administrators may balance the pressure, positive aspects, and challenges of AI.

Bridging Science and Society through LivingLabs

Bridging Science and Society through LivingLabs: The Role of Research Managers in Fostering Citizen and Patient Involvement at the Hospital Clínic and Barcelona Institute for Global Health

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: 4. Open Science

In the evolving fields of healthcare and research, engaging citizens and patients is essential for ensuring that both care delivery and scientific inquiry are responsive to real-world needs. Research managers play a central role, acting as vital intermediaries between science and society.

Components of Sustainable Communities of Practice

Key Components of Sustainable and Successful Communities of Practice in Research Management: Participation, Facilitation, Collaboration

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: 1. Building Better RMA services

Communities of Practice (CoPs) have the potential to be extremely valuable, offering a space for collaboration, knowledge exchange, and professional development. The discussion will include the key components of successful and sustainable CoPs, and broader engagement opportunities for participants.

Data Protection Regulations

Compliance with National Data Protection and Security Regulations: Developing Broad Guidance for a Diverse Global Regulatory Environment

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: 2. Governance and Regulation

This discussion table will allow stakeholders to share perspectives regarding how their institution or organization tracks and complies with data protection acts and heighted cybersecurity expectations across various countries

Digital and scalable expert services

Digital and scalable expert services in proposal preparation

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: 1. Building Better RMA services

One option for Grants Offices to tackle the increasing need for proposal preparation support with the existing limited resources, is to harness digital tools in a smart way and to offer scalable & digital services for applicants and online training modules for upskilling of researchers.

Diversity & Inclusion in research proposals

Addressing and incorporating Diversity & Inclusion in Research proposals

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: 5. Proposal, Award and Project Management

The realization that good research is diverse and inclusive is becoming increasingly prominent in the research landscape. This discussion table aims at peer-to-peer exchange about how to best support researchers in the approach towards designing research proposals that incorporate diversity.

Exploring Generative AI Tools in Proposal Writing

Harnessing the collective Human Power: Sharing Challenges and Solutions with generative AI in Proposal Preparation

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: 6. Responsible Use of AI in Research Management

Generative AI is streamlining the proposal preparation, but adoption faces resistance due to perceived risks such as over-reliance on AI. Our session will explore the implications of AI, share best practices, and facilitate peer learning to improve proposal writing skills.

Exploring Regional Innovation Ecosystems

Towards the 4th Generation University: Fostering Regional Innovation and Societal Impact through Collaborative Ecosystems

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: 3. Knowledge Valorisation

This discussion will explore the emerging concept of the 4th Generation University, focusing on how universities worldwide are driving regional innovation and societal impact through collaborative research and knowledge valorization.

Faux pas and Miscommunications

Lessons in transnational collaborations for RMAs

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: 7. Transnational Collaborations

In an ideal RMA world, transnational collaborations are a breeze: legal barriers don’t exist, disputes never happen and deadlines aren’t missed. In the real world, this is anything but the case, but there are things we can do to minimize such challenges. Let’s share our experiences!

From Grants Guru to Lobbyist

From Grants Guru to Lobbyist: Equipping Research Managers for Advocacy

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: 5. Proposal, Award and Project Management

This presentation explores how RMA with expertise in Grants Management and Leadership can leverage their experience for effective lobbying when leading a Liaison Office. It will identify key skills and actions.

Gen AI in Research Funding Management

Practical Implementation of Gen AI Tools in Funding Contexts

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: 6. Responsible Use of AI in Research Management

Integrating Gen AI tools into research funding processes presents opportunities and challenges for research managers and institutions. This round table session will provide a practical exploration of implementing Gen AI tools in various funding management contexts.

How to engage a national RMA community?

Best practices of RMA community engagement in Portugal – ideas from the RM-ROADMAP project

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: 8. Sustainability in RMA

This presentation will explore strategies to mobilize RMA communities to participate in relevant events. Attendees will engage in a discussion on best practices, sharing experiences from different communities. Insights will be compared and summarized in a report co-created by presenters & attendees.

Lump Sum funding: a game changer or a gamble?

Discussing practical experiences and best practices of lump sum funding in Horizon Europe

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: 5. Proposal, Award and Project Management

This discussion table aims to engage participants in a dynamic dialogue about their practical experiences, the implementation of rules and implications of lump sum funding within the Horizon Europe framework. The conversation aims to address simplifications as well as challenges of lump sum funding.

MEET

Mentoring Experiences to Enhance your career Trajectory

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: 8. Sustainability in RMA

Mentoring is a powerful tool for career advancement. It provides direction, focus, and the opportunity to set and achieve career milestones. We would like to share thoughts and experiences on how to maximize the benefits of mentorship.

NORCAM: All you need to reform research assessment

From NOR-CAM to EURO-CAM, and beyond? A coherent, flexible, useful, simple and holistic career assessment framework.

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: 4. Open Science

Over 700 European institutions have joined CoARA to reform their research assessment practices. In Norway, universities are implementing such reform supported by the NOR-CAM framework. This framework has drawn interest beyond Norway and will be presented and discussed in the 15 min table.

Next2Mentor: Empowering new talented RMAs

RMA Mentorship Programmes: how to nurture and empower the next generation of research managers?

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: 1. Building Better RMA services

In today’s rapidly evolving R&I landscape effective mentorship plays a crucial role in nurturing and empowering the next generation of RMAs. This session invites RMA professionals from around the world to explore mechanisms for creating impactful mentoring relationships and to share best practice

Plus ça change: Sustainable RMA services

Never-ending organisational restructures and staffing changes can have an impact on providing sustainable RMA services. How do we really best plan for and support these inevitable changes?

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: 8. Sustainability in RMA

The one thing in life, and probably in the higher ed sector too, that is certain is change. How do we ensure critical RMA advice, relationships and information are appropriately handed over when someone leaves a role? Come discuss some creative best practices that support sustainable RMA services.

PostDoc to PI Programme: Educating Research Staff

Ideas to improve communication with academics

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: 5. Proposal, Award and Project Management

One of the main challenges in Pre-Award is (mis)communication with researchers. Ideas implemented in different working environments - such as a "Postdoc to Principal Investigator Programme" - can help solve this issue.

Pre-award support, one single service approach?

A brainstorming on different approaches to managing the pre-award phase, toward a sustainable project submission process.

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: 1. Building Better RMA services

The table moves from the experience of the moderators and aims to brainstorm different approaches and the RM’s skills needed to manage the pre-award phase. The discussion will be moderated according to two items: Services&Procedures and Competences&Skills. Some tips will be shared with participants.

RMA Practices in public and private sectors

Lessons from the Public and Private Sectors for Research Management Practices

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: 1. Building Better RMA services

This roundtable session will delve into the critical differences and intersections in research management between the public and private sectors, with a focus on fostering sustainable research and innovation practices.

Research management performance indicators

How should relevant KPIs for RMA services be determined?

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: 1. Building Better RMA services

Key performance indicators (KPIs) are essential for monitoring and improving services. They are commonly used in project management and are studied in the research and innovation field. The purpose of this round table is to discuss strategies for determining meaningful KPI for RMA services.

Strategic EDI starting points for RMAs

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: 9. Responsibility, Ethics, and Equity, Diversity and Inclusion (EDI) in Research and Innovation

3) Research Managers and Administrators (RMAs) are uniquely positioned to promote equity, diversity and inclusion (EDI) in research. But where to start, and how do you ensure impact? Experienced RMAs discuss priorities, politics, strategy, and first steps for a more equitable research environment.

Sustainability in Responsible Research Assessment

Advancing Sustainable and Community-Governed Open Infrastructures for Responsible Research Assessment

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: 4. Open Science

This presentation highlights the CoARA WG on Open Infrastructures' efforts to promote sustainable, community-governed infrastructures and the key role of research managers in advancing responsible research assessment

The Entrepreneurial Eye on RMA

From ideation to commercialization global research translation needs to be managed and administered from the beginning with an entrepreneurial aspect, too.

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: 3. Knowledge Valorisation

For sustainable global collaborative research outcomes it is more and more important at an early stage to consider - So what? Does it matter? - for an entrepreneurial aspect and success.

Tools for Responsible Emerging Technologies

FORGING Toolbox for Development and Early Implementation of Emerging Technologies

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: 9. Responsibility, Ethics, and Equity, Diversity and Inclusion (EDI) in Research and Innovation

In the EU-funded FORGING project a Toolbox for responsible development and early implementation of emerging technologies is being developed. The toolbox guides towards selecting relevant tools for responsible technology practices and provides guidelines on co-creative methods of the FORGING project.

Innovative Trainings & Platforms for Research Excellence

Unlocking Transferable Skills & Advancing Research Ethics within Emerging Technologies

Format: Oral 30 Minutes

Category: Good Practice

Topic: 1. Building Better RMA services

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RM ROADMAP

RM ROADMAP: A Community-driven Vision for the Future of Research Management

Format: Oral 30 Minutes

Category: Good Practice

Topic: 1. Building Better RMA services

As RM ROADMAP nears its finish line, this session will spotlight the project’s trailblazing achievements and the challenges overcome along the way. It will showcase how a community-driven approach, engaging research managers, institutions, and policymakers, has co-created consensus documents, a groundbreaking survey, and a dynamic Knowledge and Community Platform. The interactive discussion with RM ROADMAP Ambassadors promises insightful reflections on how these initiatives are shaping the future of research management across Europe—proving that great minds (and a touch of clever teamwork) really do make the dream work.

A formula for team success

A formula for team success: investing time + empowering staff = sustained performance

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 1. Building Better RMA services

Join us to explore the importance of developing and maintaining an inclusive, collegial workplace culture in which your team can thrive, and provide great service. Hear about ways to establish and maintain a positive work environment that aligns to operational and strategic institutional needs.

AI and Open Data for advancing research management

Leveraging AI techniques and Open Data for designing and advancing research agendas

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 6. Responsible Use of AI in Research Management

Availability of funding and research production data, combined with the new AI tools can improve access to promising funding calls and suggest complementary collaborators. We discuss successful and responsible use of AI by researchers and research managers, illustrated by Connect by YERUN platform.

AI in Higher Degree Research

AI in Higher Degree Research: Navigating the PhD Landscape in Australia

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 6. Responsible Use of AI in Research Management

AI is increasingly becoming integral to the research journey. This presentation explores how AI tools and technologies are being integrated into research training, highlighting both the potential benefits and the risks that need to be managed

At the CoRE of equity and sustainability

Building Innovative, Equitable and Sustainable Transnational Research Networks: the Case of the Africa - Europe Clusters of Research Excellence (CoRE)

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 7. Transnational Collaborations

Motivated by the AU-EU Innovation Agenda, the African Research Universities Alliance and The Guild of European Research-Intensive Universities formed the Africa-Europe Clusters of Excellence (CoRE), as a good practice model for equitable and sustainable transnational research partnerships.

Automation, Collaboration, and AI

How to Support the Proposal and Award Lifecycle Even While FTEs Are Tight: Automation, Collaboration, and AI

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 6. Responsible Use of AI in Research Management

Exploring the use of IT tools to enhance the efficiency of processes, particularly considering limited full-time employee (FTE) availability, is critical for the success of a research administration office.

Balancing Open Science and Research Protection

Balancing Open Science and Research Protection

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 4. Open Science

This poster explores how universities and technology vendors can collaborate to advance open science while balancing transparency, research integrity, and the protection of sensitive information.

Beyond the Dollar/Euro

Planning for and Staffing an Efficient and Humane Research Management Office

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 1. Building Better RMA services

In this session, three US-based RMA office leaders will share their experience, observations and actionable recommendations for sustainably staffing an RMA office, aligning individual worker dynamics, expertise and preferences to create a balanced RMA ecosphere.

Boosting EU Project Coordination – Best Practices

Supporting the Capacity Building and Knowledge Sharing of EU Project Coordinators in Project Implementation

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 5. Proposal, Award and Project Management

This presentation will explore initiatives utilised to enhance the capabilities of EU project coordinators in the implementation phase. We will introduce VTT's capacity-building programme, including the EU Training Offer, Coordinators' Forum, and Tool & Template Library, with practical takeaways.

Botswana Statement

A call for action for investment in research - a tool for RMA societies to increase visibility and recognition

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 7. Transnational Collaborations

The Botswana Statement is a follow up from the INORMS 2023 Study Tour to Southern Africa with colleagues from around the world formulating a statement to reflect on the need formulated by emerging research management associations in INORMS

Bridge over choppy water

Bridge over choppy water - the value of cross-sectoral RMA experience on research, collaboration and impact

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 3. Knowledge Valorisation

Knowledge needs to get out - into a world of different mindsets, values, language and motivations. Two RMAs with long experience from research-heavy industry share their insights on how to bridge this culture gap, from consortium and concept development to strategic partnerships.

Bridging the AI Divide To A Sustainable Profession

A Three-Pillar Approach to GenAI in Research Management to Build A Future-Proof and Sustainable Profession

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 6. Responsible Use of AI in Research Management

In the age of AI, research management stands at a crossroads. How can we harness the power of (Gen)AI while balancing skepticism and enthusiasm? Discover how UMC Utrecht tackled the challenge via a future-proof three-pillar approach, transforming RMAs into GenAI-savvy professionals for the future.

Building and Sustaining a Centre of Excellence

Establishing, scaling, and sustaining a Centre of Excellence (CoE)

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 2. Governance and Regulation

This session provides a concise high-level guide to designing a Centre of Excellence (CoE) that addresses current challenges and has the capacity to evolve and sustain long-term success. It concludes with insights on RMA’s role in supporting and enhancing the CoE’s development.

Collaborating for policy impact

None

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 3. Knowledge Valorisation

A presentation providing examples of using knowledge valorisation and collaboration with lived experience, practitioner wisdom, and research evidence to influence policy

Creating an Online Research Lifecycle Resource

Guide to creating a sustainable resource to help researchers and RMAs to navigate the research lifecycle, from project idea through to exploitation of results, and access related supports.

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 1. Building Better RMA services

We will guide you through the process of how we successfully created an award-winning online sustainable resource to help researchers and RMAs to navigate the full research lifecycle, from project idea through to exploitation of results and provide advice on how you can develop your own resource.

Culturally & linguistically diverse research

Culturally and linguistically diverse research environments – a holistic approach towards research management

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 9. Responsibility, Ethics, and Equity, Diversity and Inclusion (EDI) in Research and Innovation

In an increasingly dynamic global environment, cultural and linguistic diversity forms a substantial aspect of any research community. Which has significant implications for professional research management when considering research support from a holistic lens and as an embedded practice.

Do we need (Un)Equal research partnerships?

Supporting equitable partnerships in our currently unequal global research management community

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 7. Transnational Collaborations

Effective research management is crucial in delivering equitable partnerships. We will explore successful examples from LMIC partnerships with the UK of how RM practices have supported (un)equal partnership delivery to the benefit of both LMIC countries and UK.

Driving institutional research partnerships

Cross-team working to support research relationships

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 7. Transnational Collaborations

Queen’s University Belfast, UK has been pleased to include the University of North Carolina at Chapel Hill, USA as a strategic partner for around 10 years. In early 2023, the institutions started exploring the potential to more intentionally support enhanced research collaborations between faculty.

Dual-Use: Perspectives on challenges

Challenges faced by universities to comply with the EU Dual Use Regulations

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 2. Governance and Regulation

Universities face severe consequences of compliance requirements with the EU’s regulations on dual use. This study will provide insight into the perspectives of universities and provide recommendations for improved compliance strategies.

ERC Proposals: Evaluating the Success Potential

Key Elements for ERC Success and Practical Tools for Strengthening ERC Proposals

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 6. Responsible Use of AI in Research Management

Securing an ERC grant requires a competitive proposal. While AI offers support in refining drafts, human expertise remains essential. This poster explores practical tools, i.e. SWOT analysis, to assess feasibility and alignment with ERC criteria, highlighting benefits, limits, and real-world impact.

ERION: Ethics and Integrity in Research Security

Discussing Ethics and Integrity in the context of Research Security

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 9. Responsibility, Ethics, and Equity, Diversity and Inclusion (EDI) in Research and Innovation

In this session, we will discuss the ethics and integrity challenges in research security.

Embracing Neurodiversity and Cultural Awareness

Making the Invisible Visible again: Embracing Neurodiversity and Cultural Awareness in the Workplace; Fostering Inclusive and Supportive Spaces

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 9. Responsibility, Ethics, and Equity, Diversity and Inclusion (EDI) in Research and Innovation

Can we truly accept diversity in all its forms? How we communicate makes a huge difference in the experience. Understanding and navigating cultural differences is key in today’s international work environments. If overlooked, these aspects can lead to stress and mental health challenges at the work.

Engaging with Rankings

How to Responsibly and Sustainably Engage with University Rankings

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 9. Responsibility, Ethics, and Equity, Diversity and Inclusion (EDI) in Research and Innovation

This presentation will provide attendees with both the basic knowledge and background required to understanding the rankings, as well as explore the options on how their institution can move forward towards a more responsible and sustainable engagement with international rankings.

Facilitating Project Success:

A Sustainable Profession in a Sustainable World: The Role of Kick-Off Meetings in Project Management

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 5. Proposal, Award and Project Management

In the pursuit of sustainable project management, the foundation laid at the beginning of a project is crucial to its long-term success. The kick-off meeting marks a pivotal moment where stakeholders align, goals are clarified, and the momentum needed to drive the project forward is set in motion

Facilitating Transnational Research Collaborations

Bridging Borders: A Case Study on Facilitating Transnational Research Collaborations

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 7. Transnational Collaborations

In an increasingly interconnected world, the need for robust international research collaboration has never been more critical to help address global challenges. Forming productive international research partnerships can be difficult. What actions can Research Managers and Administrators take?

Financial Grant Practice_Nelson Mandela University

The Standard for Good Financial Grant Practice (GPFP) for South African Universities: Implications for Recipient Institutions—The Case of Nelson Mandela University, South Africa.

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 2. Governance and Regulation

This paper explores the implications of adopting the Standard for Good Financial Grant Practice (GPFP) in South African universities, focusing on Nelson Mandela University (NMU).

Flexible Work in the Era of the Green Transition

Future of Work: Flexible Work Arrangements and the Green Transition

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 8. Sustainability in RMA

Developing a policy for alternative work schedules may be a cost-effective approach to providing staff with increased flexibility and autonomy, while also reducing the carbon footprint.

Foundations of Success

Foundations of Success: Navigating the Risky Waters of Private Foundation Sponsors

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 5. Proposal, Award and Project Management

In the evolving landscape of research funding, private foundation sponsors present both unique opportunities and challenges. This session aims to equip research administrators with the knowledge necessary to effectively manage the risks associated with private foundation funding.

Global Trends in Research Security

None

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 7. Transnational Collaborations

Governments across the globe have establishing norms that support open, collaborative science while appropriately safeguarding research. This session will review trends across G7 and other countries and discuss actions research institutions may take to strengthen their infrastructure.

Global perspectives on research security

Global perspectives on research security: examining different approaches to policy and practice

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 2. Governance and Regulation

Research security has emerged as a critical concern in the increasingly interconnected world of international research collaboration. This presentation examines diverse global perspectives on safeguarding research integrity while maintaining open scientific exchange.

Grant submissions close in 2 days, you in?

Supporting equitable and collaborative partnerships with Low- and Middle-Income countries through co-design rather than coercion, an EU-Vietnam case study

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 5. Proposal, Award and Project Management

Engaging LMICs in international research consortia is crucial for addressing global challenges and fostering equitable development. This talk will investigate lessons learned at RMIT Vietnam and how leading institutions can avoid last-minute coercion of partners through co-design.

Holistic approach to research support in Faculties

Research Specialist – a holistic approach to research support in Faculties: strategic and practical support for management and researchers

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 1. Building Better RMA services

In this presentation we elaborate our role of Research Specialists, RMA professionals who work in the interface of researchers, Faculty management and other service functions. Our case demonstrates a need for a more holistic approach to research support and development in the faculties.

Institutional reporting

Restructuring institutional reporting to optimise resources

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 2. Governance and Regulation

Institutional reporting might be a maze to navigate due to the nature of the reports required and KPIs involved. A 360ª view reporting approach was designed to streamlined the process, avoid repetitive and manual actions and optimise resources

Leading through Change

Leading through Change

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 1. Building Better RMA services

When starting, restarting, or restructuring a research management office, change is inevitable. This session will provide thoughts, reflections, and strategies for leading through change from speakers who have started and/or restructured a research management office in the US and UK.

Leveraging branch campuses and on-campus centers

Leveraging international branch campuses and on-campus research centers to spur transcontinental research collaborations

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 7. Transnational Collaborations

This presentation will explore how RMAs can leverage different models of the internationalization of research to transcontinental research partnerships, including international branch campuses and on-campus research centers.

MSCA-COFUND: Do's and Don'ts

Maximize your chances of success while developing an implementable proposal: linking pre and postaward.

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 5. Proposal, Award and Project Management

Writing and navigating the MSCA COFUND-specific requirements can be challenging and in many occasions result in a project that is difficult to implement in practice. We will be providing tips to write winning proposals and at the same time make them fully implementable.

Maintaining Your Research Edge

Collaborating to build a sustainable research technology ecosystem

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 1. Building Better RMA services

Learn how a research-intensive university creates and participates in cross-institutional and cross-departmental collaborations to address the changing demands for research technology and strategies to attain funding for technologies to support university research.

Managing Innovation in Innovation Management

A Case Study in Optimising Research Support Offices in the Digital and GenAI Era

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 1. Building Better RMA services

There are many tools to support RMA work, but how can we decide when to overhaul our workflows, automate processes, or use genAI? At DTI we’ve developed systems for these decisions, so join us for an exchange about how RMAs can evaluate and implement process innovations to make the most of our time.

Managing U.S. federal funding

Successfully managing the life cycle of an NIH research grant – a combined Administrator / PI perspective

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 5. Proposal, Award and Project Management

Two grant administrators working at U.S. public academic research institutions were awarded a National Institutes of Health research administration capacity building award. They provide insight on how best to manage the life cycle of an NIH and other U.S. federally sponsored awards.

Mastering Leadership: The Human Side

Mastering Leadership in Research Management: Unlocking the Power of Soft Skills, Communication, and People-Centered Success

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 1. Building Better RMA services

As research expands across disciplines and borders, managers must navigate complex regulations while mastering the toughest challenge: the human side of leadership. Soft skills like communication, empathy, and team-building are vital. This session offers strategies to help you succeed as a leader.

Maximizing Impact: Strategies for Exploitation

Maximizing Impact and Unlocking the Full Potential of Your Horizon Europe Project: tips and techniques for a successful Exploitation Strategy

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 3. Knowledge Valorisation

The exploitation of the results of a project guarantees the return on investment of the funding provided by the Commission and states the commercial, societal, political or knowledge-based value and impact of the activities. We will discuss tips and techniques for a successful exploitation strategy.

Networking of Networks

How to establish informal yet sustainable national RMA networks, maintain them for decades and collaborate with others across borders – best practice examples from Germany and Austria

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 7. Transnational Collaborations

The German BAK and Austrian AURAM are grassroot RMA networks without funding, based on the dedication of members, who benefit from sharing experiences and mutual peer support. Both are respected in their science policy ecosystems and collaborate transnationally on practical and strategic RMA issues.

Optimizing the Process of Grant Application

Optimizing the Process of Grant Application: Early RMA Involvement and AI-Driven Approaches for Sustainable Grant Success

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 1. Building Better RMA services

Last-minute proposals lead to inefficiency and wasted resources. Our Pre-Award Road Map ensures early RMA involvement, better management, while AI integration targets the best funding opportunities for a more sustainable and strategic approach.

Overcoming Challenges in Large-Scale Research

From Concept to Reality: Overcoming Challenges in Large-Scale Research Projects with Strategic Innovation

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 1. Building Better RMA services

Case Study 1. Issues and Challenges: Large-scale research projects at a midsized university faced significant hurdles, including resource constraints, competing priorities, and the need for sustained innovation.

Pathways to Enabling Open Science Adoption

Pathways to Enabling Open Science Adoption in Research and Innovation

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 4. Open Science

For over two decades the European research community and RMAs have sought to embed open science in our HEIs and funding agencies. Despite progress, significant challenges remain to adoption. We discuss some antecedents to the successful adoption of open science.

Professionalising Research Support Offices: tools

Professionalising research support – Presenting frameworks for change and hands-on best practices directly applicable to your organisation’s research support office!

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 1. Building Better RMA services

“Focused efforts at Copenhagen Business School in Denmark and Wits University in South Africa have significantly improved operations, work environment, and success rates. Customised professional development tools that facilitated these improvements will be showcased during the session.

RMA's Role in Future Proofing Institutions for AI

RMA Professionals Empowering the Future: Building GenAI Readiness at Your Institution

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 6. Responsible Use of AI in Research Management

This presentation explores how RMA can play a crucial role in driving GenAI integration through bottom-up policy-making, training, and community building. Discover what you can do to ensure resilience and sustainability of the RMA profession and institutional preparedness for responsible innovation.

Research Impact – an unexpected journey

A decade of research impact at University of Limerick, Ireland

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 3. Knowledge Valorisation

Since 2014, University of Limerick (UL) has been growing its research impact programme to become a cornerstone of organisational strategy and identity.

Research Officers' Growing Role in Horizon Europe

Fostering Global Research Alliances: Strategies for Connecting International Researchers under Horizon Europe

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 7. Transnational Collaborations

The recent inclusion of countries in Horizon Europe has unlocked new collaboration opportunities. However, limited knowledge of EU funding schemes poses challenges. At Ghent University, we foster global partnerships by supporting researchers and offering guidance throughout the collaboration process

Research Support with a face (better resubmission)

How to organise the best and most complete Research Support

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 1. Building Better RMA services

The Eindhoven University of Technology is enhancing its Research Support to meet the ever more complex demands of research funding programs. This involves optimizing the entire research life cycle, and fostering a supportive community of professionals, the Research Support Network (RSN) community.

Research security services and communities

Joint efforts in UK, Denmark and Finland

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 7. Transnational Collaborations

Research security is a matter of widespread concern – for both the big and the small RDI actors. We give examples on shared challenges but also best practices such as training, resources, materials and risk management.

Responsible AI Use in Collaborative Research

Fostering Synergy and Shared Accountability through the Africa Charter for Transformative Research Collaborations

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 6. Responsible Use of AI in Research Management

The presentation will focus on how the Africa Charter for Transformative Research Collaborations can be used as a framework to strengthen equity, inclusivity and ethical practices concerning collaborators’ use of AI in research.

Responsible Research Impact

Responsible Research Impact: Towards an Ethics for Making a Difference

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 9. Responsibility, Ethics, and Equity, Diversity and Inclusion (EDI) in Research and Innovation

As the quest for demonstrable research impact grows, the need for robust ethics is coming to the fore. This session outlines the essential elements of an ethical approach to research impact and proposes a framework, drawing on a broad review of existing literature and participatory workshops.

Scaling research impact

Scaling impact for international, interdisciplinary research initiatives

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 8. Sustainability in RMA

The Monash University Incubator funds 17 interdisciplinary research teams to tackle global challenges. Teams partnered with 70 external community, industry and philanthropic organisations across 19 countries. Sharing lessons learned on collaboration activities, funding pipelines, and scaling impact.

Scaling your Research Admin. for the Future

What can we learn from U.S.-based research institutions to develop a plan to support a growing and complex research environment

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 1. Building Better RMA services

Sonia Singh, Managing Director at Huron Consulting, specializes in transforming research operations. This session explores strategies for scaling research administration, focusing on pre- and post-award processes, resource allocation, and the use of AI, to drive innovation.

Service Charters: Reflection and Transparency

Designing a Charter of Services: A Journey of Self-Reflection and Transparency

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 1. Building Better RMA services

In 2023, our office embarked on the journey of designing a Charter of Services. Beyond the final outcome, this process has been a profound journey of self-reflection, which is also an exercise in transparency aligned with the principles of Open Science.

Sustainability in the use of university rankings

None

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 8. Sustainability in RMA

We present a sustainable approach towards using university rankings for developmental purposes, drawing from experience from a new initiative based on multiprofessional collaboration at the largest university in Finland, the University of Helsinki.

Sustainable and efficient methods for Post-Award

Sustainable and efficient methods for Post-Award project monitoring

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 5. Proposal, Award and Project Management

In this presentation we are eager to share our journey and experiences of the development of the tools like Power BI and Power Query that have allowed us to achieve more efficient project management, with the hope that others can benefit from our advancements.

Test: Boosting Research Impact through Industry

Enhancing Knowledge Valorisation through Industry Collaboration and Impact Tracking

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 3. Knowledge Valorisation

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The Key Role of Open-Source and Locally Run LLM

How Open-Source and Locally Run LLMs are Key: Ensuring Independence, Security, and Tailored Solutions

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 6. Responsible Use of AI in Research Management

This presentation explores the importance of open-source and locally run Large Language Models (LLMs) for European universities, emphasizing independence from commercial offers, data safety, and tailored solutions.

The Process of Founding Spin-offs

The Process of Founding Spin-offs at Research Organisations: Challenges and Key Support Structures

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 3. Knowledge Valorisation

This presentation will address the hurdles faced during this process, particularly the challenges scientists encounter in transitioning from their expertise to entrepreneurial roles.

Turning research management into a team sport

Euroleague of RMAs: Turning research management into a team sport

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 7. Transnational Collaborations

The ELLS network Research Support Office team joins forces across 8 countries to inspire young researchers, share best practices and enhance our RMA skills. At INORMS, we aim to inspire you to engage in transnational collaboration to empower RMAs and create sustainable research support environments.

US Federal Compliance: Are You Prepared?

None

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 5. Proposal, Award and Project Management

US Federal Funding compliance is a complex, bureaucratic, and is risk-averse landscape. In ‘foreign organizations’, conformity with these regulations is often patchy and under-resourced. This session will offer practical advice on how to prepare your institution for hosting US Federal awards.

You have to relate to translate

Developing a meaningful Research Engagement Framework at Waipapa Taumata Rau, University of Auckland

Format: Oral 30/20 Minutes Presentation

Category: Good Practice

Topic: 3. Knowledge Valorisation

University of Auckland is committed to fostering relevant, purposeful, impactful research for our communities. This presentation explores the development of a Research Engagement Framework that supports our researchers and the communities we serve, with a focus on Māori and Pacific engagement.

A Comprehensive Approach to Research Compliance

A Comprehensive Approach to Research Compliance at the University of Trento

Format: Poster

Category: Good Practice

Topic: 9. Responsibility, Ethics, and Equity, Diversity and Inclusion (EDI) in Research and Innovation

Unitrento is increasingly attentive to the responsible conduct of research, compliant. The Research Support is contributing to implement a new sustainable framework to face the dual challenges of raising PIs awareness on responsible research conduct and of strengthening the research compliance

A HIGHER EDUCATION INSTITUTION SUPPORTING SDG 11

CONTRIBUTING WITH RESEARCH ACTIVITIES POSITIVELY TO SUSTAINABLE CITIES AND COMMUNITIES

Format: Poster

Category: Good Practice

Topic: 8. Sustainability in RMA

This poster explores how higher education institutions can advance Sustainable Development Goals (SDGs) through research, development, and innovation (RDI) activities. It also highlights the role of research management activities (RMAs) in supporting these objectives.

A Research Institute’s journey towards EDI

A Research Institute’s journey towards Equality, Diversity and Inclusion (EDI) through its Research Support Office

Format: Poster

Category: Good Practice

Topic: 9. Responsibility, Ethics, and Equity, Diversity and Inclusion (EDI) in Research and Innovation

Trying to cover the myriad of Equality, Diversity and Inclusion (EDI) issues associated with the day-to-day life of an international research institute can be overwhelming, especially if the administration and management staff of the institute is limited by size.

Anonymization: the future is unbiased

Blind evaluation as an effective tool in creating equal opportunities?

Format: Poster

Category: Good Practice

Topic: 9. Responsibility, Ethics, and Equity, Diversity and Inclusion (EDI) in Research and Innovation

The European Commission is conducting a "blind evaluation” pilot. The purpose is to remove any actual or potential bias against the gender of the applicants as well as their country of origin. How did we experience the blind evaluation in the Physics for Future MSCA COFUND programme?

Beyond Transdisciplinary Research Challenges:

Designing a Model for Impactful Collaboration

Format: Poster

Category: Good Practice

Topic: 7. Transnational Collaborations

Starting a transdisciplinary research collaboration is often a complex exercise as one has to think beyond discipline specific, cultural and field specific boundaries. To support the establishment of such collaborations, research managers need to be aware of varying contexts of team members.

Bridging the KPI Gap in Pre-Award Offices

Design of a strategic KPI guideline for measuring Pre-Award offices performance

Format: Poster

Category: Good Practice

Topic: 1. Building Better RMA services

In research management, Pre-Award (PA) offices play a key role in securing funding and ensuring compliance. The lack of standardized KPIs creates challenges in performance assessment. We propose guidelines for implementing KPIs tailored to PA, promoting accountability and improving success rates.

Compliance and Due diligence in U.S. and UK grants

The eternal challenge for Grants Office Administrators

Format: Poster

Category: Good Practice

Topic: 5. Proposal, Award and Project Management

SAM, FCOI, Research Misconduct, Policy Guidance for Foreign Subaward, Other support... Familiar with these? Of course you are! If not, get ready for the ride of your life. This poster will share best practices for managing US and UK grants and ensuring the best due diligence and compliance process.

Crafting Sustainable Futures for EU Projects

Funding Ends, Impact Doesn’t: Crafting Sustainable Futures for EU Projects

Format: Poster

Category: Good Practice

Topic: 8. Sustainability in RMA

In the realm of EU-funded projects, ensuring the sustainability of research outcomes is paramount. Without foresight and strategic planning, the end of funding could spell the end of potentially life-altering or life-saving research.

Foresight boosts Sustainable Research Valorisation

Format: Poster

Category: Good Practice

Topic: 8. Sustainability in RMA

With better competences of foresight as well as human understanding of the future trends and shared vision, RMAs can support researchers towards more impactful and sustainable research valorisation among various stakeholders in the society.

Formative Sessions to transform Health Research

Formative Sessions to transform Health Research through Impact, Open Science, and Responsible Evaluation

Format: Poster

Category: Good Practice

Topic: 1. Building Better RMA services

The sessions offer formative training to key research stakeholders, enhancing impact literacy, promoting open science, and fostering responsible research practices. By addressing the entire research lifecycle, these sessions drive transformative outcomes within Catalonia’s health research ecosystem.

Gender equality practices from MINDtheGEPs project

Successful gender equality practices from MINDtheGEPs project enhancing cultural change in academia

Format: Poster

Category: Good Practice

Topic: 9. Responsibility, Ethics, and Equity, Diversity and Inclusion (EDI) in Research and Innovation

Presentation of selected gender equality measures and good practices which implemented in the frame of Horizon2020 funded MINDtheGEPs project: Modifying Institutions by Developing Gender Equality Plans enhanced process of structural and cultural change at the university level guiding towards EDI.

Glasgow Social Sciences Hub

Making research accessible, relatable and impactful

Format: Poster

Category: Good Practice

Topic: 1. Building Better RMA services

Launched in October 2022, the Glasgow Social Sciences Hub brings together the latest research outputs, events and news from across the UofG. Unlike other university platforms and more traditional outputs, the Glasgow Social Sciences Hub presents research in an accessible way that our target audience

Global Collaboration: The Research Manager’s Stake

Bridging Geographic Gaps for Successful Research Collaboration-Important Considerations for a Research Management Professional

Format: Poster

Category: Good Practice

Topic: 7. Transnational Collaborations

Recently, Transnational research has taken on a significant role. Geographic differences affect support provided by Research Managers and Administrators in supporting research across borders. Learn key indicators and strategies for managing research projects that are transnational.

HE MSCA Global Fellowship - Postaward challenges

How to implement the outgoing and return phase of the HE MSCA Global Fellowship in practice?

Format: Poster

Category: Good Practice

Topic: 5. Proposal, Award and Project Management

For HE MSCA Global Fellowships, challenges such as visa/work permits, taxation, social security and employment law can be overcome with careful planning. Logistical differences, funding management and research ethics can be navigated with proactive coordination, turning challenges into gains.

IMDEA Nanociencia Repository

Supporting scholar dissemination with an institutional repository for research outputs in the fields of Chemistry, Physics and Biology: challenges and opportunities

Format: Poster

Category: Good Practice

Topic: 4. Open Science

Open Science requires collaboration and strong data management, enabling shared research. IMDEA Nanociencia, a small institution focused on Nanoscience, established a digital repository to openly share its outputs and reduce dependence on external providers.

Khalifa Uni :Research Governance & Regulation

Khalifa University: Research Governance & Regulation

Format: Poster

Category: Good Practice

Topic: 2. Governance and Regulation

Effective governance and regulation are fundamental to the success and credibility of research activities. By fostering a culture of compliance, ethical standards, and adherence to policies, we can ensure the highest standards of research integrity and accountability.

Knowledge Valorisation via Interdisciplinarity

A University’s Strategic Initiative for Early-Career Researchers

Format: Poster

Category: Good Practice

Topic: 3. Knowledge Valorisation

SeedProjects@UC is an initiative to support the early development of interdisciplinary scientific ideas by young researchers, offering funding and guidance to help transform innovative concepts into groundbreaking R&D projects.

Measuring the Gender Equality in Research Hospital

Measuring the Gender Equality in Research Hospital: the Italian Research Hospital IRCCS pilot survey

Format: Poster

Category: Good Practice

Topic: 9. Responsibility, Ethics, and Equity, Diversity and Inclusion (EDI) in Research and Innovation

There is currently a large imbalance in the participation of women in medical research fields, in particular at more advanced career levels. The main objective is to collect information that can be analysed, which will clarify the most important barriers may have encountered during the working path.

Opportunities for RMAs in Research Data Alliance

Taking the seat at the table: Opportunities for RMAs in Research Data Alliance

Format: Poster

Category: Good Practice

Topic: 4. Open Science

This poster introduces Research Data Alliance (RDA) to the RMA community. We highlight possibilities for engagement with the RDA community, the value RMAs could bring to the RDA community and the benefits RMAs could gain from interacting with the RDA community.

Positive research culture in Australia

Informing a positive research culture framework in Australia: a rapid review highlighting enablers and barriers of implementation strategies into real-world research settings

Format: Poster

Category: Good Practice

Topic: 2. Governance and Regulation

Positive institutional research culture is known to be of great significance to the conduct of high-quality research and to, supportive and collaborative research communities. There is a need to better understand enablers and barriers in embedding positive research culture into everyday practice.

RMAs: Catalyzing Global Impact

Catalyzing global impact - Role of RMAs in establishing international collaborations and transforming research landscapes

Format: Poster

Category: Good Practice

Topic: 7. Transnational Collaborations

By successfully catalyzing partnerships among researchers worldwide and connecting with international peers, the Champalimaud Foundation Strategic Research Development Team has secured substantial funding and advanced global research initiatives.

ReLint

Advancing Internationalization and Leadership in Agricultural Research: IAS-CSIC's Strategic Plan to Reinforce Internationalization and Participation in European Projects.

Format: Poster

Category: Good Practice

Topic: 1. Building Better RMA services

The Institute for Sustainable Agriculture (IAS) aims to strengthen its leadership in agricultural research. This poster outlines goals, challenges, and strategies for expanding IAS’s research impact, promoting collaboration on sustainability and leadership among similar research institutions.

The Impact of Mentorship in Research Management

The Transformative Power of Mentorship in Research Management and Administration – The EARMA Mentoring Scheme Paradigm

Format: Poster

Category: Good Practice

Topic: 1. Building Better RMA services

This work examines the role of mentorship for RMA professionals, focusing on findings from the inaugural EARMA Mentoring Scheme . Mentorship fosters career growth, skill development, and continuous learning but faces challenges in RMA professionals.

Transforming research management in biomedicine

Transforming Research Management: Building a High-impact European Project Office to boost Biomedical Research

Format: Poster

Category: Good Practice

Topic: 5. Proposal, Award and Project Management

The European Projects Office (EPO) evolution at IDIBAPS offers valuable strategic steps for research institutions seeking to build better RMA services. The aim of this abstract is to showcase EPO’s evolution and fundamental changes that occurred along the period 2019-2023.

Unlock the potential of portfolio-wide forecasting

Multiple scenario modelling through an MS Excel-based forecasting tool

Format: Poster

Category: Good Practice

Topic: 5. Proposal, Award and Project Management

In this poster, we demonstrate how portfolio-wide forecasting is accomplished, and discuss how we mitigate for sources of uncertainty. Additionally, we address the possibilities that an offline forecasting tool presents, along with its risks and opportunities for improvement.