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Abstracts
"Research to Impact" toolkit for RMA professionals
Toolkit used to to develop and enhance MTU's "Research to Impact" Culture
Format: Oral 30/20 Minutes Presentation
Category: New Initiative
Topic: 3. Knowledge Valorisation
Hillary CroninMunster Technological University (MTU), Cork, Ireland is a new Technological University with ever increasing research outputs. The MTU Research Office developed a programme of "Research of Impact" tools which we are using to develop research culture and increase our competitiveness.
A Sustainable Mentorship Programme for RMAs
Building a Sustainable Mentorship Programme for Future Research Management and Administration Professionals in Africa
Format: Oral 30/20 Minutes Presentation
Category: New Initiative
Topic: 8. Sustainability in RMA
Mr Sidney EngelbrechtProfessional development is a crucial pillar of COP activities; thus, an essential part is empowering the current RMA generation to leave a lasting impact on future generations. We identified a critical need to build the next generation of RMA professionals by implementing a mentorship programme.
A formula for team success
A formula for team success: investing time + empowering staff = sustained performance
Format: Oral 30/20 Minutes Presentation
Category: Good Practice
Topic: 1. Building Better RMA services
Monique OCallaghanJoin us to explore the importance of developing and maintaining an inclusive, collegial workplace culture in which your team can thrive, and provide great service. Hear about ways to establish and maintain a positive work environment that aligns to operational and strategic institutional needs.
A tool for managing complexity in research project
A Stacey Matrix Approach adapted for Project Management in Academia – could it work?
Format: Oral 30/20 Minutes Presentation
Category: New Initiative
Topic: 5. Proposal, Award and Project Management
Hiwa MalenBreakthrough research in academia is unpredictable, very complex and different from projects common in the private sector, where a range of management tools are well established. We ask: Can we adapt the Stacey Matrix Approach for characterizing and managing complexity in academic projects?
AI Generative Text tools in Proposal Development
Use of AI Generative Text tools in Proposal Development: Developments, Initiatives and Future Directions
Format: Oral 30/20 Minutes Presentation
Category: New Initiative
Topic: 6. Responsible Use of AI in Research Management
Dr Rob Huddyhere can be little doubt that researchers across the world are leveraging artificial-intelligence tools within their research activities. Grant proposals are uniquely positioned as a research activity readily able to be supported by AI tools as well as representing a significant risk.
AI in Higher Degree Research
AI in Higher Degree Research: Navigating the PhD Landscape in Australia
Format: Oral 30/20 Minutes Presentation
Category: Good Practice
Topic: 6. Responsible Use of AI in Research Management
Dr Michael BakerAI is increasingly becoming integral to the research journey. This presentation explores how AI tools and technologies are being integrated into research training, highlighting both the potential benefits and the risks that need to be managed
AI-Driven Research Capacity Building in Rural SA
Leveraging Artificial Intelligence to Bridge Research Gaps: A Case Study of Capacity Building at a Historically Disadvantaged Higher Education Institution in Rural South Africa
Format: Oral 30/20 Minutes Presentation
Category: Case Study
Topic: 6. Responsible Use of AI in Research Management
Dr Thembinkosi Ephraim MABILAAI is transforming research, but rural Historically Disadvantaged HEIs in South Africa face challenges due to limited IT skills and infrastructure. A 3-day workshop addressed these gaps by training emerging researchers in AI tools and ethical use, fostering AI literacy for improved research.
Automation, Collaboration, and AI
How to Support the Proposal and Award Lifecycle Even While FTEs Are Tight: Automation, Collaboration, and AI
Format: Oral 30/20 Minutes Presentation
Category: Good Practice
Topic: 6. Responsible Use of AI in Research Management
Jeffrey WarnerExploring the use of IT tools to enhance the efficiency of processes, particularly considering limited full-time employee (FTE) availability, is critical for the success of a research administration office.
Botswana Statement
A call for action for investment in research - a tool for RMA societies to increase visibility and recognition
Format: Oral 30/20 Minutes Presentation
Category: Good Practice
Topic: 7. Transnational Collaborations
Jan AndersenThe Botswana Statement is a follow up from the INORMS 2023 Study Tour to Southern Africa with colleagues from around the world formulating a statement to reflect on the need formulated by emerging research management associations in INORMS
Building better research cultures through RRA
Implementing sustainable assessment and information management practices with the INORMS SCOPE Framework
Format: Oral 30/20 Minutes Presentation
Category: Case Study
Topic: 4. Open Science
Laura HimanenThe presentation will explore the role of responsible research assessment (RRA) in cultivating a positive research culture—one that values diversity, inclusivity, and the holistic contributions of all researchers.
Challenge driven collaborations
Empowering Europe’s Future through Youth, Open Science, and Knowledge Valorization
Format: Oral 30/20 Minutes Presentation
Category: New Initiative
Topic: 3. Knowledge Valorisation
Umair Najeeb MughalEurope faces urgent challenges, like climate change, geopolitical instability, energy crises, & digital threats. Research & innovation is a new battleground in the global economy. By fostering knowledge valorization, open science, & challenge-driven collaborations, Europe can boost resilience.
Collaborating for policy impact
None
Format: Oral 30/20 Minutes Presentation
Category: Good Practice
Topic: 3. Knowledge Valorisation
Fay BenskinA presentation providing examples of using knowledge valorisation and collaboration with lived experience, practitioner wisdom, and research evidence to influence policy
Creating a sustainable, ethical & inclusive future
Reimagining research practices to address sustainability, ethical and inclusivity concerns.
Format: Oral 30/20 Minutes Presentation
Category: Case Study
Topic: 9. Responsibility, Ethics, and Equity, Diversity and Inclusion (EDI) in Research and Innovation
Becky GordonA funded project to investigate and reimagine working practices in sustainability, digital ethics and inclusion for the research community.
Creating an Online Research Lifecycle Resource
Guide to creating a sustainable resource to help researchers and RMAs to navigate the research lifecycle, from project idea through to exploitation of results, and access related supports.
Format: Oral 30/20 Minutes Presentation
Category: Good Practice
Topic: 1. Building Better RMA services
Helen BurkeWe will guide you through the process of how we successfully created an award-winning online sustainable resource to help researchers and RMAs to navigate the full research lifecycle, from project idea through to exploitation of results and provide advice on how you can develop your own resource.
Developing a Breast Cancer Research Unit in India
The Research Administrator's Compass: Navigating impactful Breast cancer Research in a small setting from India.
Format: Oral 30/20 Minutes Presentation
Category: Case Study
Topic: 2. Governance and Regulation
Sneha JoshiThis abstract highlights how the RA at a Breast Oncology Research Centre in India, expertly juggles multiple roles in a resource-limited setting. The RA's experience offers crucial lessons on overcoming challenges and maximizing research impact, providing insights for similar contexts globally
Do we need (Un)Equal research partnerships?
Supporting equitable partnerships in our currently unequal global research management community
Format: Oral 30/20 Minutes Presentation
Category: Good Practice
Topic: 7. Transnational Collaborations
Dr. Conor SnowdenEffective research management is crucial in delivering equitable partnerships. We will explore successful examples from LMIC partnerships with the UK of how RM practices have supported (un)equal partnership delivery to the benefit of both LMIC countries and UK.
Does narrative CV support scientific excellence?
From policy to CV- template, evaluation and excellence. The path of the narrative CV in ERC to evaluation and funding of more diverse scientific excellence
Format: Oral 30/20 Minutes Presentation
Category: Other
Topic: 9. Responsibility, Ethics, and Equity, Diversity and Inclusion (EDI) in Research and Innovation
Maria MaunulaIn this session, we will explore the goals of the narrative CV and compare it to the goals and evaluation results of the European Research Council (ERC)
Dual-Use: Perspectives on challenges
Challenges faced by universities to comply with the EU Dual Use Regulations
Format: Oral 30/20 Minutes Presentation
Category: Good Practice
Topic: 2. Governance and Regulation
Dr. Cornelia MalherbeUniversities face severe consequences of compliance requirements with the EU’s regulations on dual use. This study will provide insight into the perspectives of universities and provide recommendations for improved compliance strategies.
Evaluating research ecosystem using SCOPE
Can SCOPE-framework be used in evaluating multidisciplinary research ecosystems?
Format: Oral 30/20 Minutes Presentation
Category: Case Study
Topic: 9. Responsibility, Ethics, and Equity, Diversity and Inclusion (EDI) in Research and Innovation
Mari RiipinenINORMS Research Evaluation Group has designed and published a SCOPE framework to ensure that evaluation is meaningful and responsible. This presentation will study how SCOPE framework was used in evaluating a multidisciplinary research ecosystem: INVEST a Finnish Flagship for research.
GenAI and Research Administration
Secure Use of GenAI Chatbots in Pre and Post-award Management
Format: Oral 30/20 Minutes Presentation
Category: Other
Topic: 6. Responsible Use of AI in Research Management
Esmatullah JafariGenAI tech in the IoT ecosystem allows research admins to use chatbots on various devices (i.e., phones, tablets, laptops) for work inquiries. While offering significant benefits, it also introduces security risks that need thorough examination. This presentation explores this problem in practice.
Grant submissions close in 2 days, you in?
Supporting equitable and collaborative partnerships with Low- and Middle-Income countries through co-design rather than coercion, an EU-Vietnam case study
Format: Oral 30/20 Minutes Presentation
Category: Good Practice
Topic: 5. Proposal, Award and Project Management
Dr Bradley McConachieEngaging LMICs in international research consortia is crucial for addressing global challenges and fostering equitable development. This talk will investigate lessons learned at RMIT Vietnam and how leading institutions can avoid last-minute coercion of partners through co-design.
Hybrid model for research management
Paving the way towards the introduction of research managers in Hasselt University
Format: Oral 30/20 Minutes Presentation
Category: New Initiative
Topic: 1. Building Better RMA services
Sadia VancauwenberghAt UHasselt, we’ve introduced a hybrid model to support researchers, combining centralized programme management with decentralized, faculty-specific guidance.
Let’s Get Practical
Citizen Science, RMA & Societal impact
Format: Oral 30/20 Minutes Presentation
Category: New Initiative
Topic: 3. Knowledge Valorisation
Lone Ladegaard LaursenThe demand of societal impact represents new challenges for universities and their underlying support infrastructures. This requires dialogue between researchers, stakeholders, and RMA already pre-award. We present a three-step model for identifying partners and outlining their potential roles.
Managing U.S. federal funding
Successfully managing the life cycle of an NIH research grant – a combined Administrator / PI perspective
Format: Oral 30/20 Minutes Presentation
Category: Good Practice
Topic: 5. Proposal, Award and Project Management
Ms. Elizabeth OlmstedTwo grant administrators working at U.S. public academic research institutions were awarded a National Institutes of Health research administration capacity building award. They provide insight on how best to manage the life cycle of an NIH and other U.S. federally sponsored awards.
Mastering Leadership: The Human Side
Mastering Leadership in Research Management: Unlocking the Power of Soft Skills, Communication, and People-Centered Success
Format: Oral 30/20 Minutes Presentation
Category: Good Practice
Topic: 1. Building Better RMA services
Eva BjorndalAs research expands across disciplines and borders, managers must navigate complex regulations while mastering the toughest challenge: the human side of leadership. Soft skills like communication, empathy, and team-building are vital. This session offers strategies to help you succeed as a leader.
One Year Teaching Generative AI
Feedback on a Year Teaching Generative AI: Continuous Learning, Group Collaboration, and the Importance of Open Source
Format: Oral 30/20 Minutes Presentation
Category: New Initiative
Topic: 1. Building Better RMA services
PhD. Lionel JouvetThis presentation shares insights from a year of teaching AI to European research supporters, highlighting the effectiveness of continuous learning, group collaboration, and the benefits of open-source and locally run Large Language Models (LLMs).
Optimizing the Process of Grant Application
Optimizing the Process of Grant Application: Early RMA Involvement and AI-Driven Approaches for Sustainable Grant Success
Format: Oral 30/20 Minutes Presentation
Category: Good Practice
Topic: 1. Building Better RMA services
Eline van der SteenLast-minute proposals lead to inefficiency and wasted resources. Our Pre-Award Road Map ensures early RMA involvement, better management, while AI integration targets the best funding opportunities for a more sustainable and strategic approach.
Pre and Post Award RMA Cooperation
Closing the loop: Pre and Post Award RMA Cooperation in AMBER
Format: Oral 30/20 Minutes Presentation
Category: Case Study
Topic: 1. Building Better RMA services
Alwynne McGeeverAMBER has a track record in supporting HEU proposals. Until now there has been no post-award support to researchers. A new initiative has incorporated a project manager to support multiple HEU coordinators. We will explore how this has led to better support structures across the project life cycle.
Promoting the impact of research
Promoting the impact of research: a training to enhance skills and competences of impact managers
Format: Oral 30/20 Minutes Presentation
Category: Case Study
Topic: 3. Knowledge Valorisation
Valentina RomanoResearchers often lack the necessary skills to plan and measure the impact of their research. To face it a training course provide research managers and technology transfer manager with skills and knowledge about how to help estimate and quantify the impact of research activities.
RAPIDS: Charting the Course for Research Managemen
None
Format: Oral 30/20 Minutes Presentation
Category: New Initiative
Topic: 1. Building Better RMA services
José SantosThe RAPIDS project, funded by NCURA, aims to develop a Professional Identity Scale for research managers and administrators globally. This presentation will explore the significance of the project and its potential to reshape the landscape of the profession.
Research Officers' Growing Role in Horizon Europe
Fostering Global Research Alliances: Strategies for Connecting International Researchers under Horizon Europe
Format: Oral 30/20 Minutes Presentation
Category: Good Practice
Topic: 7. Transnational Collaborations
Erika FisetThe recent inclusion of countries in Horizon Europe has unlocked new collaboration opportunities. However, limited knowledge of EU funding schemes poses challenges. At Ghent University, we foster global partnerships by supporting researchers and offering guidance throughout the collaboration process
Research security services and communities
Joint efforts in UK, Denmark and Finland
Format: Oral 30/20 Minutes Presentation
Category: Good Practice
Topic: 7. Transnational Collaborations
Johanna KrappeResearch security is a matter of widespread concern – for both the big and the small RDI actors. We give examples on shared challenges but also best practices such as training, resources, materials and risk management.
Responsible AI Use in Collaborative Research
Fostering Synergy and Shared Accountability through the Africa Charter for Transformative Research Collaborations
Format: Oral 30/20 Minutes Presentation
Category: Good Practice
Topic: 6. Responsible Use of AI in Research Management
Dr Retha VisagieThe presentation will focus on how the Africa Charter for Transformative Research Collaborations can be used as a framework to strengthen equity, inclusivity and ethical practices concerning collaborators’ use of AI in research.
Responsible Research Impact
Responsible Research Impact: Towards an Ethics for Making a Difference
Format: Oral 30/20 Minutes Presentation
Category: Good Practice
Topic: 9. Responsibility, Ethics, and Equity, Diversity and Inclusion (EDI) in Research and Innovation
Dr Louise RuttAs the quest for demonstrable research impact grows, the need for robust ethics is coming to the fore. This session outlines the essential elements of an ethical approach to research impact and proposes a framework, drawing on a broad review of existing literature and participatory workshops.
Scaling research impact
Scaling impact for international, interdisciplinary research initiatives
Format: Oral 30/20 Minutes Presentation
Category: Good Practice
Topic: 8. Sustainability in RMA
Lucy DonaldsonThe Monash University Incubator funds 17 interdisciplinary research teams to tackle global challenges. Teams partnered with 70 external community, industry and philanthropic organisations across 19 countries. Sharing lessons learned on collaboration activities, funding pipelines, and scaling impact.
Scaling your Research Admin. for the Future
What can we learn from U.S.-based research institutions to develop a plan to support a growing and complex research environment
Format: Oral 30/20 Minutes Presentation
Category: Good Practice
Topic: 1. Building Better RMA services
Sonia SinghSonia Singh, Managing Director at Huron Consulting, specializes in transforming research operations. This session explores strategies for scaling research administration, focusing on pre- and post-award processes, resource allocation, and the use of AI, to drive innovation.
Service Charters: Reflection and Transparency
Designing a Charter of Services: A Journey of Self-Reflection and Transparency
Format: Oral 30/20 Minutes Presentation
Category: Good Practice
Topic: 1. Building Better RMA services
Nuria ClaverIn 2023, our office embarked on the journey of designing a Charter of Services. Beyond the final outcome, this process has been a profound journey of self-reflection, which is also an exercise in transparency aligned with the principles of Open Science.
Small RMA units and their challenges
How handle competence challenges in a small-sized RMA unit
Format: Oral 30/20 Minutes Presentation
Category: Case Study
Topic: 1. Building Better RMA services
Dr. Göran LindqvistNot all Research Offices are large teams filled with specialists. At smaller universities, the Research Office often consists of just a few staff members. Yet, they are still expected to provide a full spectrum of research support. This case-based presentation explores their unique challenges.
Strategic Solutions for Research Administration:
Enhancing RA in Insular and Remote Areas
Format: Oral 30/20 Minutes Presentation
Category: New Initiative
Topic: 1. Building Better RMA services
Dr. Camille ColeySolutions for the research support challenges facing remote and insular universities for enabling research and broadening participation.
Sustainability in the use of university rankings
None
Format: Oral 30/20 Minutes Presentation
Category: Good Practice
Topic: 8. Sustainability in RMA
Tomi MäättäWe present a sustainable approach towards using university rankings for developmental purposes, drawing from experience from a new initiative based on multiprofessional collaboration at the largest university in Finland, the University of Helsinki.
Sustainable Success in RMA
Sustainable Success: Putting the Horse Before the Cart for Research Growth
Format: Oral 30/20 Minutes Presentation
Category: Case Study
Topic: 1. Building Better RMA services
Chris DolanSubtitle: Developing and implementing sustainable strategies for research growth at the University of Manchester
The Support Hub
Enabling the Successful Management of Internationally Funded Research Projects at the Norwegian Institute of Public Health through interactive guidance
Format: Oral 30/20 Minutes Presentation
Category: New Initiative
Topic: 5. Proposal, Award and Project Management
Patrycja SollundThe Support Hub offers an innovative online one-stop-shop of illustrated, interactive roadmaps that guide its users throughout the various project phases through the provision of tried-and-tested tools, templates, and best practices.
Transforming Research Administration with Practica
Transforming Research Administration with Practical Artificial Intelligence Applications
Format: Oral 30/20 Minutes Presentation
Category: Case Study
Topic: 6. Responsible Use of AI in Research Management
Clay ArnettHow AI is Currently Enhancing Everyday Tasks in Research Administration and Its Future Potential
Transforming Research Funding
Insights from Ghent University's Non-Competitive Funding Model
Format: Oral 30/20 Minutes Presentation
Category: New Initiative
Topic: 5. Proposal, Award and Project Management
Arne VandenbogaerdeTo address issues with competitive funding, Ghent University introduced a non-competitive research funding model ("basic research funding"). This presentation will outline the scheme, discuss challenges in its preparation and implementation, and analyze how researchers are utilizing the funding.
Transforming research culture for sustainability.
Transforming research culture for a sustainable university.
Format: Oral 30/20 Minutes Presentation
Category: Case Study
Topic: 8. Sustainability in RMA
Ms Catriona GoldLancaster University project to investigate and move toward more sustainable research practices.
US Federal Compliance: Are You Prepared?
None
Format: Oral 30/20 Minutes Presentation
Category: Good Practice
Topic: 5. Proposal, Award and Project Management
Dr Joey GaynorUS Federal Funding compliance is a complex, bureaucratic, and is risk-averse landscape. In ‘foreign organizations’, conformity with these regulations is often patchy and under-resourced. This session will offer practical advice on how to prepare your institution for hosting US Federal awards.
Using Research Information for Research Impact
Utilizing Research Outputs and Outcomes to Develop a Research Impact Strategy at Nelson Mandela University
Format: Oral 30/20 Minutes Presentation
Category: Case Study
Topic: 3. Knowledge Valorisation
Elizabeth MaqhubuThis presentation explores Nelson Mandela University's research impact strategy to enhance its profile, attract funding, and position it as a leader in societal challenges. Leveraging research outputs and knowledge valorisation showcases its value, making it an attractive partner for funders.
Using data for strategic Decision Making
Leveraging Data for Institutional Strategies: from reports to decision making
Format: Oral 30/20 Minutes Presentation
Category: New Initiative
Topic: 2. Governance and Regulation
Sarah IqbalCombining information available in external databases like SciVal and Dimensions with institutional data can generate new insights, foster collaboration and add another avenue for research managers to contribute to institutional strategy. At the George, we are exploring the value of this initiative
Valuing societal impact in a civic university
Valuing societal impact in a civic university: towards a tailored model
Format: Oral 30/20 Minutes Presentation
Category: Case Study
Topic: 3. Knowledge Valorisation
Lieve WeytjensWe explore how a university can transition from being primarily an academic institution to becoming a proactive societal actor, using participatory design as framework (mapping, commoning, envisioning, institutioning). Insights are shared from an ongoing organizational process in a Belgian case.