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EARMA seeks research analyst and project manager

EARMA seeks research analyst and project manager

Research Analyst and Project Manager | EARMA | Part-time (0,5 FTE) | Fixed-term as secondment or in-house consultant

EARMA represents the community of Research Managers and Administrators (RMAs) in Europe. Our members work in industry, academia, the public and private sectors. We work with the EU Commission, national and international funding agencies. EARMA provides a networking forum, a learning platform, and a place to share experiences and best practice among RMAs throughout EARMA and in the wider RMA community.

Our members work at the forefront of building the European Research Area. Our goal is to invest in the people supporting and managing research so they can be as productive and happy as possible and therefore contribute in the best way to scientific research and to society.

We are a non-profit organisation under Belgian law. Our members are mainly academic (universities and research organisations). We organise a conference for more than 1300 people each year, have a training programme and other events which are mainly organised in Brussels. We have 180+ institutional members (organisations) and 200 ordinary members (persons). EARMA celebrated its 25th year as an official organisation in 2020 and has built a great reputation in Brussels and around the world. EARMA members are at the core of our association, particularly those who contribute as volunteers. More information on EARMA:

Job description

EARMA is looking for an engaged and enthusiastic professional to work 2.5 days per week as a Research Analyst and Project Manager on a portfolio of primarily two European funded projects (Horizon Europe) and possibly other projects in the future.

The selected candidate will report directly to the Head of EU Projects.

The EARMA Executive Office operates under the leadership of the EARMA Managing Director. The selected candidate will work in a team with 3 to 4 members within the EARMA office of about 15 team members.

The Research Analyst and Project Manager should be prepared to travel for work several times per year. Additional events will be held in an online format.

Location of employment: Remote work and/or at the EARMA office based in Leuven (Martelaerenplein 20E) depending on the profile of the person engaged. EARMA is considering moving the office to Brussels. EARMA as an employer encourages a personal and professional life balance and invests in trust relationships for its employees.

The contract will be signed for a 12 months with a trial period of 4 months. The contract can be extended by 12 or 24 months to cover the full project duration depending on mutual agreement between EARMA and the parties involved.

The ideal start date is beginning of June 2023.

Job content

  • Contribute to managing a portfolio of primarily two Horizon Europe CSA Projects and possibly other projects in the future as part of the EARMA EU projects team:
  • ‘Improving Research Ethics Expertise and Competences to Ensure Reliability and Trust in Science’ (iRECS). The project started in October 2022 with EARMA in the role of project partner. More information here.
  • ‘Piloting open and responsible Activities and Trainings Towards the Enhancement of Researchers Networks (PATTERN). The project started in January 2023 with EARMA in the role of project partner. More information here.
  • Occasional contributions on an ad-hoc basis to the Horizon Europe project ‘Creating framework conditions for research management to strengthen the European Research Area (RM RODMAP), depending on the needs of the projects team. The project started in September 2022 with EARMA in the role of project coordinator. More information here.
  • Engage with the EARMA thematic group on Ethics and Research Integrity (ERION) based on the needs of the running projects:
  • Report internally on the Horizon projects and make any connections with the EARMA community needed (e.g. EARMA committees, thematic groups etc.).
  • Keep accurate time records of your work, write meeting minutes and produce the deliverables required.
  • Take ownership of the project reporting (technical and financial) and acquire and submit all relevant documents while reporting internally before submitting to the project coordinator.
  • Liaise with relevant partners and stakeholders.
  • Facilitate, organize and coordinate events and workshops.
  • Produce high-quality analysis and synthesis documents and/or reports.
  • Prepare surveys and polls.
  • Any unforeseen tasks arising from the needs of the projects/EARMA office.



  • At least a Master’s degree or equivalent in experience
  • At least 5 years professional experience with project and programme management, international academic and research cooperation, and/or research policy advice.
  • Experience with European projects (specifically EU framework programme projects: Horizon 2020 or Horizon Europe). A legal background and experience with managing project-related contracts is desirable.
  • Experience on the topics of research ethics, research integrity, open science, research assessment, and responsible research and innovation for the needs of the running projects.
  • Experience with European networks in the field of ethics and research integrity such as ENRIO, EUREC, ENERI etc.
  • Excellent communication skills in English.
  • Experience in working in a team and with communities and multiple stakeholders.
  • Experience with multiple deadlines, planning skills and ability to prioritise on multiple tasks, services, collaborations with partners and comply with external requirements by funders, organisational rules etc. 
  • Excellent soft skills/people skills. Enjoys meetings and working in an international environment with different work cultures.
  • Talent for organisation and eye for detail.
  • Able to work independently, takes ownership of the assigned tasks and brings them forward with a solution-oriented mindset.
  • Able to work as part of a professional team in an international context.


  • Experience with European associations
  • Experience in engaging with and/or starting a community
  • Knowledge of the workings of Research Performing Organisations (RPOs) and Research Funding Organisations (in Europe)
  • Experience in writing policy papers


  • 50% position (19 hours per week) as a seconded staff member or on a consultancy basis fitting the categories of the Horizon Europe AGMA

       - Costs for natural persons working under a direct contract
       - Costs of personnel seconded by a third party against payment

  • A contract for 12 months which EARMA can terminate after a 4 month trial period
  • 30.000 euro for a 12 month period to perform on average 19 hours per week.
  • The chance to work in an international environment of motivated and passionate staff and volunteers on ambitious projects aiming to shape the future of Research Integrity, Research Ethics, and Research Management
  • The chance to contribute to a non-profit with an excellent reputation and to help science and society in your daily work.
  • The chance to attend project meetings and events in Brussels or abroad several times per year (costs reimbursed).
  • EARMA will also cover reasonable expenses and expenses linking the office and IT equipment of the selected candidate with the EARMA office. EARMA will not cover the core IT equipment of the selected candidate nor any relocation costs.

EARMA also offers depending on the relevance:

  • Office equipment including laptop
  • Hospital insurance (DKV)
  • Reimbursed public transportation
  • Eco-cheques to the maximum annual amount
  • Mobile phone subscription

Selection Procedure

Applications should be sent via email to: with “Application: Research Analyst and Project Manager” in the subject.
Applications can be submitted up to and including May 02, 2023, but please submit your application as soon as possible. We will evaluate on a rolling basis.
Applications should include in attachment your CV and a Cover letter (in English):

  • A cover letter (motivation letter) not longer than 1 A4 page.
  • An extended cv (publication list not required)

Interview procedure

  • Shortlisted applicants will be invited to a first interview by videoconference week of May 15, 2023.
  • Second interviews will be held by videoconference end of May.

These dates are indicative and may be changed.

No travel costs will be covered by EARMA.

EARMA will not cover any relocation costs for the successful applicant.

EARMA aims to ensure that no job applicant or employee receives less favourable treatment on the grounds of race, colour, nationality, religion, ethnic or national origins, gender, marital status, caring responsibilities, sexual orientation, disability or chronic illness.