Welcome to the latest edition of the EARMA Newsletter. In this month's publication, we want you to submit your abstracts for the next EARMA Conference, the BESTPRAC and EARMAimpact joint meeting in Ljubljana, find out who your RM Roadmap Ambassador is, we're offering a grant to organise a virtual event, the EARMA Invited Speaker Award is currently open, the next EARMA Leadership Event is coming up, the European Code of Conduct for Research Integrity has been revised, read about the Status of Switzer­land in Ho­ri­zon Europe, join a fascinating webinar on learnings from the pre-INORMS Southern Africa Study Tour, take part in our International Research Administrators Day festivities, and we will have a very special online event launching our yearly programme of EARMA grants and awards, and we have a selection of upcoming events and courses for you to enjoy.


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Odense 2024 round

Call for abstract submissions EARMA Conference 2024

We are delighted to announce that the Call for Abstracts for next EARMA Conference is open! New challenges for RMAs are appearing every day across the research ecosystem and RMAs are expected to adapt and absorb. Artificial intelligence, Academic Freedom and Integrity, Open Research, Education and Innovation, Professionalisation and Broadening of the Profession, EDI, these and many others are transforming the ‘traditional’ role of the RMA.

Last year, we received the highest number of abstracts ever and we would like you to help us continue this trend. This year's theme is ‘Where is RMA Going? The Future of RMA in a Rapidly Changing World’ and topics include Operations and Planning; EARMA Thematic Group Themes; Equality, Diversity and Inclusion; Pre-Award; Post-Award; What can EARMA Do; IT Systems and tools supporting RMA now and in the future; and Leadership.

Make your submission today and we hope to see you in Odense, Denmark, April 23 - 25, 2024.


 BESTPRAC EARMAimpact round

BESTPRAC and EARMAimpact joint meeting in Ljubljana

The BESTPRAC and EARMAimpact thematic groups will come together for a special joint meeting in Ljubljana, Slovenia, September 18 - 20, 2023. This in-person meeting will focus on driving impactful collaboration - bridging BESTPRAC and EARMAimpact. Participation in both events is free of charge and registration is open until September 4, 2023. However, the deadline to register for Tuesday's dinner is by August 15, 2023. Register today.


RM Roadmap ambassadors round nl June

RM Roadmap Ambassadors

Would you like to know who your national RM Roadmap Ambassador is? RM Roadmap Ambassadors inform their national/local communities about the RM Roadmap project based on information given by the RM Roadmap consortium partners. The Ambassadors will play a crucial role in supporting the energising and galvanising of RM communities to participate in the crucial co-creation process that will allow us to consult with you, our community, on the issues effecting research managers across Europe and beyond. Read more.


VEG nl round June

Virtual Event Grant (VEG) 2023

Since its launch in 2020 during the COVID-19 pandemic, the Virtual Event Grant (VEG) has been a catalyst for innovation and creativity in planning and executing virtual events. We are pleased to continue this successful grant programme and eagerly anticipate the unique ideas and proposals you will bring to the table this year. We have allocated a total of €1,000 to support either a collaborative event by a small group of institutions or two separate events hosted by individual institutions. We also welcome applications for smaller amounts, as this allows for the potential funding of more projects. The grant funding can be used for various purposes, including the design, promotion, and delivery of the virtual event, as well as fees for external speakers. Read more and apply. Deadline is July 10, 2023.


Invited speaker round

Invited Speaker Award 2023

We are delighted to announce the launch of the inaugural EARMA Invited Speaker Award 2023, aimed at enriching your events with distinguished speakers, whether virtual or in-person. This exciting initiative reflects our ongoing dedication to elevating the quality of events and fostering professional development within our community. EARMA will provide funding of up to €500 per event to facilitate the engagement of esteemed external speakers. This funding can be utilised for securing speakers, designing and producing digital content, and covering modest costs related to equipment or supporting materials. Read more and apply. Deadline is July 10, 2023.


EARMA Leadership Event 2023 round

EARMA Leadership Event 2023

Managers and leaders from research, grants, or sponsored programme offices at research organisations are invited to participate in the EARMA Leadership Event 2023. Leading a research support office or, in other ways developing and managing excellent research support for the best researchers, is both inspirational and demanding. Day-to-day challenges and dilemmas and more strategic considerations must be handled by you and your team, balancing expectations from rectorates, faculties, individual researchers, as well as funders and authorities. With this Leadership event, EARMA offers a tailor-made program that will target some of these issues, through keynote presentations as well as working and sharing in peer learning groups. This event takes place November 22 - 24, 2023, in-person in Brussels. Register


 allea logo

The European Code of Conduct for Research Integrity 2023 revision

EARMA recently made a submission in relation to a consultation to revise the European Code of Conduct for Research Integrity. The updated 2023 revision has now been published. The changes in the 2023 revision reflect an increased awareness of the importance of research culture in enabling research integrity and implementing good research practices and place a greater responsibility on all stakeholders for observing and promoting these practices and the principles that underpin them. Read more.


Switzerland info

Status of Switzer­land in Ho­ri­zon Europe

What is the current association status for Switzerland? How do Swiss applicants apply to Horizon Europe? What are the Swiss transitional measures for Horizon Europe? Swiss entities can participate in most Horizon Europe calls. Funding is provided by the Swiss government as long as Switzerland is not associated to the programme. These questions and more are answered by Euresearch. Read more.


Southern Africa study tour

Learnings from the pre-INORMS Southern Africa Study Tour

We invite you to join us in an online event where we will unveil the key takeaways from the Study Tour. Discover the notable individuals we had the privilege to meet, the valuable lessons we gleaned, and the potential for ongoing collaborations. Additionally, we will delve into discussions about future study tours, exploring the prospects they hold. Furthermore, we will reflect upon the INORMS 2023 conference, sharing insights on its outcomes and the INORMS 2025 conference's exciting prospects. Find out with us September 7, 2023, 13:45 - 15:30 CEST. Read more and register.


RMA Day 2023 campfire

Campfire stories RMA Day 2023 edition

The EARMA campfire events offer a casual and relaxed platform for the EARMA community to come together virtually, fostering networking and enjoyment. It serves as an ideal opportunity for collective celebration. The global prominence of International Research Administrators Day festivities has grown significantly, and this year marks the third occasion of EARMA organising a campfire event in honour of this special day for research managers. Join us September 25, 2023, 14:00 - 15:00 CEST. Register.


spreading the joy

Spreading the joy: the work of the EARMA Awards Committee

EARMA aims to foster an inclusive community by implementing various strategies. One of these strategies involves offering grants and bursaries to enhance participation and promote inclusivity. The Awards Standing Committee (AC) of EARMA plays a crucial role in this endeavour by allocating up to €20k of awards to EARMA members through a diverse range of initiatives. In an upcoming webinar, Chris Knighting (Chair) and Nicolas Schulthess (Deputy Chair) will provide attendees with a comprehensive overview of the Awards Committee's structure, procedures, and priorities. During the event, they will share insights into how the committee actively supports the continued growth of our vibrant EARMA community. This event takes place September 28, 2023, 14:00 - 15:00 CEST. Register today.


Save the date round

Upcoming events and courses - Save the date!

Please add your email address to our waiting lists below and you will be contacted by our team when registration opens.

EARMA Early Stage Research Administrators Masterclass (Oct 24-26, 2023, in-person location to be announced soon) - fill in our expression of interest form to join the waiting list.

EARMA AI Day - Conference on how artificial intelligence will effect research management (Nov 10, 2023, in-person Brussels, Belgium) - registration will open in the coming weeks.

Ethics And Research Integrity Officer Network (ERION) 12th meeting (Nov 21, 2023, in-person Brussels, Belgium) - fill in our expression of interest form to join the waiting list.

Open Science thematic group meeting (Nov 22, 2023, in-person Brussels, Belgium) - fill in our expression of interest form to join the waiting list.