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Event details

Poul Petersen will begin with a presentation summarising the audit experiences gained at the University of Copenhagen. After this introduction we will start a debate with input from the audience. The purpose of the session is not to come up with a “solution”, but to exchange audit experiences amongst universities across Europe.

Tessa Quaedvlieg of Ghent University will provide input about their experiences with the auditors (different auditors sometimes contradict each other), the use of “soft skills” (constructiveness, being cooperative, delivering on time, organizational tips,…) and sharing more general tips and tricks.

George Papathanasiou of KTH Royal Institute of Technology in Sweden will bring up the human factor and will also present a short case study on how a “note for the file” and corrective actions before an audit, can lead to a brilliant audit outcome.

Staska Mrak Jamnik will share the experiences of University of Ljubljana with different audits and how the interactions of research administrators with the auditors at different occasions can influence the future European audit policies.

Time

November 25 @ 2:00 pm - 3:30 pm CET

Bios

Poul Petersen was educated as a marine biologist at the University of Copenhagen in 1986.He has worked abroad in a number of countries, Faroe Islands, Norway, Sweden and Thailand. In 2002 he was employed as Head of the central EU Office at the University of Copenhagen. Besides, he has also been a Legal & Finance National Contact Point (NCP) for a number of years, presently representing Iceland. The University of Copenhagen has been audited several times during H2020, both by the Commission and by the European Court of Auditors.  This provides a good background for comparing audit experiences.

Tessa Quaedvlieg obtained a Master degree in History at the Radboud University (The Netherlands) in 2012. She has worked for several years as a client advisor at a Belgian bank before she joined the department of Research at Ghent University in 2018 as one of the financial controllers of H2020 projects at the central EU Research Support Office. Together with her colleagues she makes financial reportings, accompanies internal audits of H2020 funded projects and gives advice to the Ghent University promoters about the financial guidelines of the H2020 and Horizon Europe framework programmes. Ghent University has been audited several times over the last few years including audits dealing with RIA projects and ERC grants.

George Papathanasiou is currently working as EU Grants Project Manager at Research Support Office of KTH Royal Institute of Technology, Sweden. He started working with EU financed projects in 2003 and he is nowadays specialized in the management of research grants. George holds a B.Sc. (Hons) in Business Administration from the University of Macedonia, Greece and a M.Sc. in Project Management from the University of Sunderland, UK, with master’s dissertation on the critical success and failure factors in EU-financed projects.

Staska Mrak Jamnik , Msc. has a B.Sc. in Computer Science and M.Sc. in International Economic Relations. She is the Head of the Office of Research at the University of Ljubljana (UL) since 2017, between 2006 and 2017 she served as the Head the UL Office for European projects dealing with the organisation, coordination and consulting activities regarding projects funded by EU programmes and European Structural Funds. She is giving lectures and provides guidelines to researchers and research administrators at UL on Horizon projects financial planning and grant management. As an active member of several expert working groups dealing with EU programmes, such as the EUA Simplification Expert Group, The GUILD Research & Innovation Policy Group, The GUILD Widening Group and many research liaison officers’ groups within different universities’ associations, she actively contributes to the exchange of experiences and policy development in the field of European and international research projects. She was a member of COST BESTPRAC targeted network Management Committee and Working Group 2 in the period between 2013 and 2019 and contributed as co-author to the guidelines “Financial management of H2020 projects: guide to best practise”.

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