Online General Assembly 2021

Due to the continuing risks posed by the coronavirus pandemic and the resulting restrictions on international travel the European Association of Research Managers and Administrators (EARMA) announces that it will hold the 2021 Annual General Assembly online, on June 1, 2021 10:30-12:00 (noon) CEST in accordance with Belgian Law and the EARMA Statutes, which state that the GA must be performed before June 30, 2021.

An amendment to the Companies and Associations Code (CAC) in the framework of the fight against the spread of the COVID-19 virus came into force on the 24th of December 2020. In compliance with this, the Meeting Chair and minutes takers must be present in person. The GA will therefore be held at the following venue:

Durham University Business School
Mill Hill Lane
Durham,
DH1 3LB, United Kingdom

To ensure the safety of our members, members are asked to attend online. EARMA will automatically send the email link to the voting forms when voting opens on the 25th of May. For Institutional members this link will be sent to the bundle administrator unless notification has been received to change this.

Requests for modifications should be sent to earma@earma.org.
Please note: once voting commences contact details cannot be modified.

Voting will be conducted electronically using specialised digital voting software to guarantee fairness, security, and anonymity. EARMA is strongly encouraging all members to participate in the GA as fully as possible.

The call for the General Annual Assembly can be found here.

Key dates for participation are as follows:

• May 7th, 2021: Deadline for application for the Call for Chair of the Association, Ordinary Board members, and Internal Auditors is 18:00 CEST May 7th, 2021.
• May 7th-14th, 2021: Members who have applied for the position of EARMA Board member or EARMA Chair will be invited to make digital presentations. Supported by our communications officer, candidates will also have the option to record a video.
• May 14th, 2021: A link to all documents and videos of the candidates will be sent to our members along with the details to register for participation in the General Assembly electronic voting system.
• May 14th, 2021 – May 21, 2021: Members are most welcome to ask questions or send comments regarding the official documents related to the General Assembly (including the Annual Report of the Board, Accounts and Audit Report, Internal Auditor’s report, Working Plan for the coming year as part of the Annual Report of the Board and Budget for the coming financial year) to the EARMA Board.
• May 25, 2021: The General Assembly electronic voting system will be opened.
• June 1, 2021 10:30-12:00 (noon) CEST: Virtual Annual General Assembly and Q&A session with the Board. The electronic voting system will be closed during the Annual General Assembly, and the votes will be counted.
• No later than June 3, 2021: Candidates will officially be informed of the results.
• Week of June 3, 2021: EARMA’s new Chair and Board members will be announced to the membership.

EARMA encourages all of its members to participate as fully as possible in this process as we endeavour to ensure that you, our valued members, are represented faithfully and wholly while we seek to ensure that EARMA continues to be the community of Research Managers and Administrators in Europe despite the challenging and unsettling circumstances that we find ourselves in.