This event and the waiting list are full.

Event Date: October 28-29, 2025

Event Time:

   - Day 1: 13:30 - 18:00 CET 

   - Day 2: 09:00 - 13:30 CET 

Event Location: Barcelona Biomedical Research Park PRBB

Event Address: C/Doctor Aiguader, 88, E-08003 Barcelona

Preliminary Agenda: It will be shared soon.

Participation fee: Free of charge

Maximum capacity: 200 participants

Registration Deadline: 

   - Round 1: July 4, or until full

   - Round 2: If places remain, September 1, or until full

About the Event

BESTPRAC meetings continue to be an open and inclusive space for sharing best practices among the RMAs, also aiming at providing guidance on the most relevant topics identified by our community. We are preparing a combination of plenary sessions and parallel sessions, whereas one parallel session will be dedicated exclusively to financial topics, while the other will cover non-financial topics in grant writing and project management.

The theme of the event is "Bridging the Gap: Project Managers and Research Support Teams in Action." Our main objective for the 4th BESTPRAC EARMA Thematic Group Event is to explore the interaction between project managers (PMs) and research administrators, focusing on how the community collaborates, communicates, and navigates challenges together in research projects.

Join us for two days of presentations to connect with research managers and administrators from around Europe and discuss news from the field.

Parallel Sessions

The part of the event will run in parallel sessions:

   - Working group 01: General (Administration/Management & Legal)

   - Working Group 02: Finance 

When registering, kindly select one of the two options you wish to participate in.

Express Your Interest in Presenting 

If you would like to contribute to the agenda and hold a presentation, please get in touch with us by filling out this form, no later than July 4, 2025. Application results will be announced in the first week of August at the latest.

Registering for the event is mandatory to attend, and signing up to present is a separate process. Please ensure you have completed your event registration when signing up to present, as we cannot guarantee a presentation spot if the event reaches full capacity.

Registration Information

Participants do not have to be EARMA members in order to participate. Registration for this event is open until September 1, 2025, or until it reaches maximum capacity. Each participant who registers for the event will receive an automatic email confirmation.

If you register and would like to cancel your participation, you may do so until September 1, for free, by contacting us at earma@earma.org. If the participant cancels after the cancellation deadline OR no-shows at the event, the participant is at risk of being blocked from registering for and attending future similar opportunities.

Participants are in charge of organising and paying for their own costs of travel and accommodation.

You can view the confirmation of your event registration in your EARMA profile under the "Account" section. Please note that you must be logged in to view these details.

Accommodation and Direction Information

Information about building location, parking, and hotel recommendations can be found here. 

Travel Information

Event participants are kindly invited to consider using sustainable transportation options if possible. The train is a green alternative that provides a pleasant travel experience. Train travel is particularly practical from cities such as those listed below, all offering convenient connections to Barcelona. You can find routes for the mentioned locations, as well as other destinations, and book your tickets here.  

• - Madrid: 2 hours 30 minutes
• - Valencia: 3 hours 15 minutes
• - Marseille: 4 hours 30 minutes
• - Lyon: 5 hours
• - Seville: 5 hours 45 minutes
• - Paris: 6 hours 45 minutes
• - Geneva: 8 hours 

Don't hesitate to email earma@earma.org.