EARMA Conference Odense 2024

Achieving Horizon project collaboration excellene

Achieving Horizon Europe Collaboration Excellence: Project Management Best Practices for Project Coordinators and Consortia

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: Collaboration and Strategic Alliances

In this session we will discuss some key strategies and best practices to attain collaboration excellence: from a clear and concise Consortium Agreement , fostering open communication, to effective tools for monitoring and progress and assess the project's success.

Addressing Impact in bottom-up grants

None

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: Research Cycle Support Services (Pre-Award)

This discussion table aims at peer-to-peer exchange about how to best support researchers with impact in bottom-up funding schemes, such as MSCA.

Bound to happen

Bound to happen: how can organisations help PMs balance boundaries and responsibilities

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: Research Cycle Support Services (Post-Award)

How can organizations and RSOs support project managers in maintaining boundaries and containing risk while balancing the interests of coordinator, project, funder, organization and their own mental health?

Challenges Faced by Grants Offices: Lessons Learne

Challenges Faced by Grants Offices: Lessons Learned for Success

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: Leadership

The challenges faced by Grants Offices require a multifaceted approach to success. At Institut Pasteur, our Grants Office has continually evolved to meet these challenges head-on. We look forward to sharing these insights with the RMA community.

Challenges: recruitment+training+retention of RM

Challenges in the recruitment, training and retention of research managers in ISGlobal

Format: Fifteen-Minute Discussion Tables

Category: Other

Topic: Professional and Career Development

The Grants Office has been in continuous evolution since its creation. This evolution and changes has a rationale behind it, especially linked to the growth of the institution.
Before 2021 the personnel turnover was minimal. But in 2021 things changed.
And we want to analyze the reasons behind.

Connecting professional groups and functions

Going beyond borders of our function and professional group and connecting support in education with research support and even with everyone else in the university context

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: Professional and Career Development

Equipping staff with intercultural preparation for International meetings. How to activate people’s engagement in the workplace through preparation and intercultural exchange? How can education connect with research and with any other university function to benefit today’s universities?

Dealing with ethical misconduct in a project.

None

Format: Fifteen-Minute Discussion Tables

Category: Case Study

Topic: Research Cycle Support Services (Post-Award)

When managing projects and writing reports, we often recycle material to save time. But, where do we draw the line when it comes to reusing material, even our own? Plagiarism is one of the most common forms of ethics violation. What would you do if someone in your project crosses the line?

Diversity dimensions and AI generated text

Diversity dimensions and the use of AI generated text in research proposals

Format: Fifteen-Minute Discussion Tables

Category: Other

Topic: IT Systems and tools supporting RMA now and in the future

AI is changing the way research proposals are written. However, the use of AI does not come without challenges. We will discuss the pros and cons of using AI generated text in research proposals, focusing on diversity dimensions and biases that might arise from the use of AI generated text.

Effective researcher-administrator partnerships

Integrating culture and experience, the key to effective researcher-administrator partnerships

Format: Fifteen-Minute Discussion Tables

Category: Case Study

Topic: Collaboration and Strategic Alliances

Developing relationships between investigators and research administrators strengthens partnerships, respect, and improves the grant submission process.

Enhancing proposals: the retreat experience

Unlocking the potential of proposal writing retreats: a comprehensive exploration of their benefits and impact

Format: Fifteen-Minute Discussion Tables

Category: New Initiative

Topic: Research Cycle Support Services (Pre-Award)

We've successfully organized a series of proposal writing retreats, offering participants a more immersive experience compared to workshops. These retreats prioritize dedicated writing time while also providing opportunities for recovery, inspiration, and informative sessions.

Equality, Culture, Diversity, and Inclusion (ECDI)

Fostering Equality, Culture, Diversity, and Inclusion (ECDI) in Research Management: engaging with a EARMA’s new Thematic Group

Format: Fifteen-Minute Discussion Tables

Category: New Initiative

Topic: Professional and Career Development

Discover the transformative power of Equality, Culture, Diversity, and Inclusion (ECDI) in research management. Join our thematic group, where we explore ECDI's impact on mental health and wellbeing and share best practices for creating a diverse and inclusive academic environment.

Ethical Labyrinth of AI

Navigating the Ethical Labyrinth: The Role of AI in Research Support and Proposal Design

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: IT Systems and tools supporting RMA now and in the future

AI tools like ChatGPT offers exciting opportunities to automate tasks and improve proposal design. However, this innovation also brings ethical challenges. Our goal is to initiate a dialogue among professionals to discuss the ethical complexities of using AI in research management.

Falling in between

Having an exciting bottom-up research idea, but no place to go

Format: Fifteen-Minute Discussion Tables

Category: Case Study

Topic: Research Cycle Support Services (Pre-Award)

Sometimes, directly after gaining the PhD title, scientists work outside academia. When returning to academia often they are no longer eligible for early/mid individual grants, either timewise or CV-wise. Can RMAs play a role through our associations, e.g. towards funders? Input & discussion valued.

Generative AI for RMA

Experiences with the use of Large Language Models, like ChatGPT, in everyday work for RMA

Format: Fifteen-Minute Discussion Tables

Category: New Initiative

Topic: IT Systems and tools supporting RMA now and in the future

The Charles University of Prague strongly supports the use of ChatGPT for researchers and support staff. As a member of the COIMBRA Group it shared it’s experiences in a hands-on workshop with RSOs of the other universities. Here we come together to discuss and exchange our experiences with you.

Grant support in the wider institutional context

Integrating our grant support activity within the larger researcher development picture

Format: Fifteen-Minute Discussion Tables

Category: Case Study

Topic: Research Cycle Support Services (Pre-Award)

Many RMAs provide grant-related workshops for researchers. Other teams in our institutions may also provide events relevant for our external grant funding applicants. How to better integrate our support into the wider researcher development picture? What could be the challenges and benefits?

IT-enhanced human touch

On account manager approach to our profession in the AI-era

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: IT Systems and tools supporting RMA now and in the future

To what extent can AI supplant our role? If we define our profession as providing personalized and engaged services to individual scientists, who are our long-term clients, we must assess which aspects of our work can be replaced. However, should we not instead ask which aspects can be enhanced?

Leveraging Artificial Intelligence for RMA

Leveraging Artificial Intelligence for RMA: A Game-Changing Approach or Mambo-Jambo?

Format: Fifteen-Minute Discussion Tables

Category: 2. Theoretical

Topic: IT Systems and tools supporting RMA now and in the future

What's not: "This session offers attendees a holistic view of AI's potential in RMA, equipping them with knowledge, best practices, and a blueprint for AI incorporation in their institutions, aiming for progress and efficacy in research management." Instead, it will be interesting to conclude.

National funding for international projects

Looking beyond Horizon: national funding for international research projects and partnerships

Format: Fifteen-Minute Discussion Tables

Category: Case Study

Topic: Collaboration and Strategic Alliances

If we focus on HEU alone for the funding of international research projects, don’t we miss opportunities at national level to foster collaboration? This session focusses on exploring various national funding opportunities to create a lasting research cooperation between international partners.

Open Innovation in Science Impact Lab

Caring Communities for Future

Format: Fifteen-Minute Discussion Tables

Category: Case Study

Topic: Collaboration and Strategic Alliances

The OIS Impact Lab, a strategic partnership between the Ludwig Boltzmann Gesellschaft and the Austrian National Public Health Institute, is established as a laboratory to apply Open Innovation in Science to the field of health and community care.

Open Science, Open PROPOSALS

Can we accelerate IMPACT by disclosing HorizonEU Proposal?

Format: Fifteen-Minute Discussion Tables

Category: New Initiative

Topic: Open Science

EU Calls frequently fund multiple projects tackling the same question, but projects rarely co-deliver in meaningful terms. Can proposal disclosure at granting stage, make project design, outputs and timeframes accessible for more intentional “clustering” and co-delivery to take place by default?

Open science restricted?

Sharing research results is often restricted by security issues, intellectual property, sensitivity or GDPR.

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: Open Science

Open science is becoming “the new normal”. At the same time, aspects such as security, privacy, rights, and ethics provide principles for what can be shared openly. This leads to stating that research should be «as open as possible, as closed as necessary». How to address this contradiction?

Optimising outcomes and compliance with a RIMs

Optimising Research Activities and Compliance through RIMs: Data Quality, Open Access, and Large Language Models

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: IT Systems and tools supporting RMA now and in the future

Research Information Management systems (RIMs) are transitioning from post-capture tools to early-stage enhancers. As research dynamics evolve, utilizing RIMs and complementary technologies is vital for institutions to optimise research potential and meet emerging requirements.

Overheads Conundrum – Search for answers continues

The Overheads Conundrum – The search for answers continues

Format: Fifteen-Minute Discussion Tables

Category: Other

Topic: Operations and Planning

Should a Research Support Office be self-sustained through the money allocated from overheads or is this a service to be provided at the institutional level? What incentives will bring out the best services of the Office? This discussion table aims to share views and ideas on the topic.

Post-Award Contracts v Permanency

Working as a Post-Award Research Manager - Contracts v Permanency - How does your institution do it??

Format: Fifteen-Minute Discussion Tables

Category: 2. Theoretical

Topic: Research Cycle Support Services (Post-Award)

As a Post-Award Project Manager - are you a permanent member of a Research Development Team in your institution or are you contracted to work on specific projects? We would like to hear about the different operating models out there and work out what works best for everyone!

Project Submission is a losing game?

Losing Game – Project Submission is a losing game or can we take something out?

Format: Fifteen-Minute Discussion Tables

Category: 2. Theoretical

Topic: Research Cycle Support Services (Transversal)

Only approved projects are worth it or can we have value in rejected project submissions? Is it possible to have indicators (KPI) for rejected project submissions?

Putting the R in RMA

Putting the R in RMA: Is the RMA also a researcher?

Format: Fifteen-Minute Discussion Tables

Category: 2. Theoretical

Topic: Professional and Career Development

RMAs support academics and their research. But what is the actual connection between RMAs and research, and do they do research themselves?

RM@unibo: facing the increasing complexity

RM@unibo: facing the increasing complexity of the research management in a strategic perspective and in the everyday life

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: Professional and Career Development

Research management coordination solutions at the University of Bologna, a research-intensive university, to tackle challenges and maximize opportunities in a context of increasing complexity related to changing research management models and to new initiatives such as the European University Allian

RMA and strategic awards - a blessing or a curse?

Dilemmas of being research administrative manager and next career steps.

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: Professional and Career Development

We reflect the experience of research administration in strategic awards (large grants with annual funding more than 1 million EUR and with duration of 10 years) and dilemmas inflicted upon RMAs in Norway.

RMA teams leadership for wellbeing at work

RMAs occupational wellness: building an empowered and cooperative RMAs team

Format: Fifteen-Minute Discussion Tables

Category: New Initiative

Topic: Leadership

As RMA professionals we work in the highly competitive research landscape, being constantly exposed to external pressure. Leading and managing a team of RMAs represents a great challenge: is there a way to guarantee occupational wellness in our profession while obtaining competitive results?

Risky business: Academic inclusion & espionage

Promoting academic inclusion in the era of industrial espionage

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: Operations and Planning

We will discuss how to secure an inclusive academic environment, notwithstanding nationality or ethnicity, while trying to protect our scientific resources from the dangers of industrial espionage promoted by “risk countries”. We will focus on policies, strategies & practices and relevant actors.

SUPEResearchMANagement pre-&post-award join forces

Crossing pre- and post- award knowledge for optimization of proposal development processes: a case study

Format: Fifteen-Minute Discussion Tables

Category: Case Study

Topic: Research Cycle Support Services (Transversal)

What is the ideal combination of knowledge from pre- and post- award experts to best support outputs of the scientific community? Our case study focuses on a cross-expert based process in funding acquisition. When and How in the funding acquisition chain can the combined expertise be most effective?

Setting up a new Pre-Award Research Support office

Setting up a first Pre-Award Research Support office in a research institution – challenges and strategies

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: Operations and Planning

Experienced RMA, recently contracted in a research institution, gives a comprehensive overview of the main challenges and strategies for setting up a brand-new Research Support Office with Pre-Award services.

Shaping collaboration in RMA for Citizen Science

Does citizen science require a new approach in RMA to ensure better support?

Format: Fifteen-Minute Discussion Tables

Category: 2. Theoretical

Topic: Open Science

How can we collaborate in RMA to promote a culture that allows citizen science to be more frequently embedded in project proposals? What is the ideal approach for the exchange of expertise and an efficient workflow within RMA, in order to optimalize citizen science support at RPO's?

Stakeholder Prioritisation for Maximum Impact

How can we best approach stakeholder identification and prioritisation?

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: Research Cycle Support Services (Transversal)

Effective stakeholder engagement strengthens research proposals and maximises research impact. This roundtable discussion addresses the who, what, when, where, why (and how!) of stakeholder identification and prioritisation.

Unlocking the Power of Global Collaboration

Unlocking the Power of Global Collaboration in Research: Challenges and Opportunities

Format: Fifteen-Minute Discussion Tables

Category: Good Practice

Topic: Operations and Planning

How do you solve global challenges without global research co-design and implementation? Funders increasingly support challenges requiring complex and transdisciplinary solutions. With New Zealand as the first Horizon Europe associated country in the Southern Hemisphere, international collaboration

What a Feeling! The Management of Emotions by RMAs

A Conversation about the Role of Feelings in Research Collaborations

Format: Fifteen-Minute Discussion Tables

Category: Case Study

Topic: Research Cycle Support Services (Transversal)

We will open a careful discussion on the role of communication and emotions in interdisciplinary research collaborations and how this relates to our work as RMAs. Hence, we will engage with a challenging topic that has so far been mainly ignored in discourses on collaboration and work well-being.

5 years Pioneering AI: our Growth Path to Boost RM

Adapting the Role of Research Managers in the Era of Artificial Intelligence: Insights from a University customizing and developing in-house AI tools for Research Management since 2018

Format: Oral 30 Minutes

Category: New Initiative

Topic: IT Systems and tools supporting RMA now and in the future

Research managers face an ever-evolving research landscape, with challenges stemming from data overload, fragmented tools, and changing researcher needs. Could the answer lie in AI? We will answer this question from the point of view of very early adopters and developers of AI tools for RM.

A Visual Mapping Tool

Advancing Research Management: A Visual Mapping Tool for Enhancing Efficiency and Resource Allocation for Research Managers and Administrators

Format: Oral 30 Minutes

Category: New Initiative

Topic: IT Systems and tools supporting RMA now and in the future

Research management has evolved with growing complexity and collaboration, but its global recognition varies. Our tool enhances efficiency, visibility, and understanding of this multifaceted profession, aligning with ERA Action 17

A match made in hAIven?

The role of AI in fostering research collaboration & grant application

Format: Oral 30 Minutes

Category: New Initiative

Topic: IT Systems and tools supporting RMA now and in the future

KU Leuven’s Research Office, together with ICT-services, has been experimenting with different use cases and NLP techniques to assess the potential and pitfalls of using AI to support our work, mostly making use of non-commercial software.

A new role of RMA in a “good university"

Setting the scene for a new role of RMA in a “good university”

Format: Oral 30 Minutes

Category: Case Study

Topic: Leadership

This presentation starts form the re-construction of what is a ‘good university’; it does so by shedding light on the contribution of RMAs to see how these professionals best fit this picture, in terms of professionalism, competences and identification of the profession.

Academia and industry project funding rounds

From academic projects to collaborative research with industry and back: experience from the Latvian Institute of Organic Synthesis and the Alliance4Life consortium

Format: Oral 30 Minutes

Category: Good Practice

Topic: Collaboration and Strategic Alliances

Latvian Institute of Organic Synthesis and Alliance4Life consortium harnesses the academia and industry relations and paves the way for assimilation of industry management styles, thus enhancing the impact of research proposals and broadening research funding sources.

An RMA Odyssey: Could a swim duck?

A day in the life of the research administrator, Leopold Bloom

Format: Oral 30 Minutes

Category: Other

Topic: Professional and Career Development

This session uses one of the worlds most challenging book, Ulysses, to view and discuss a day in the life of a research administrator. The mindboggling people he meets on his way and his endeavor to successfully deliver a proposal. All in the package of a surprising language that you also meet.

Balancing Roles: Managing Diverse Personalities

Balancing Roles: Managing Diverse Personalities in Research Administration

Format: Oral 30 Minutes

Category: Good Practice

Topic: Leadership

In this dynamic 30-minute presentation, we will delve into the art of managing diverse personalities in research and research administration.

Barriers& Opportunities for Impact-driven Research

Raising Impact Awareness, Literacy and Readiness

Format: Oral 30 Minutes

Category: Case Study

Topic: Operations and Planning

The ENLIGHT alliance impact team intends to share and discuss barriers & opportunities to implement impact-driven research, identified on the basis of a comprehensive Impact Literacy Survey, its Impact Conference and workshops. Actions under development to promote an impact culture will be discussed

Beyond Academialand

The impact of research in the real world

Format: Oral 30 Minutes

Category: Other

Topic: Leadership

Impact is everything, the rest is just research. I have paraphrased the Barbie movie’s tagline to illustrate the increase pressure on universities to demonstrate the impact of their research on the real world. These changes have open new challenges for RMAs around metrics and evaluation.

Bridging Borders and Funding Frontiers

Perspectives on Research Funding Support and International Research Collaboration

Format: Oral 30 Minutes

Category: Case Study

Topic: Research Cycle Support Services (Pre-Award)

This presentation by the University of Melbourne will focus on the different (and sometimes competing!) perspectives of five important stakeholders involved in international research collaboration: the faculties, the central research offices, Chancellery, the funder and the researcher.

Bridging the GAP for EU projects

Strategic and operational aspects of Grant Agreement Preparation

Format: Oral 30 Minutes

Category: Case Study

Topic: Research Cycle Support Services (Post-Award)

This presentation explores strategic and operational aspects of GAP support and project mobilisation, using as a launching point the case study of the introduction, in 2021, of a Mobilisation Officer in Trinity College Dublin. It also provides beginner-friendly information on GAP for EU projects.

Broad professional and artificial

How can AI play a role in broadening and professionalising Research Management

Format: Oral 30 Minutes

Category: New Initiative

Topic: Professional and Career Development

Discover how AI could be a tool for Research Managers, aiding them in elevating their role from supportive aid to peer partner, fostering professionalisation, and transforming the future of this vital profession.

Building a Culture of Research Excellence

Building a Culture of Research Excellence: A Case Study of Research Management in a Newly Established Vietnamese University

Format: Oral 30 Minutes

Category: Case Study

Topic: Collaboration and Strategic Alliances

Founded in 2018, VinUniversity aims to nurture a thriving research culture within Vietnam. This case study delves into the opportunities and challenges that have arisen during the institution's efforts to foster a research-centric ethos.

CARDEA Framework for Research Manager Careers

CARDEA Framework for Research Manager Careers (RM1 to RM4)

Format: Oral 30 Minutes

Category: New Initiative

Topic: Professional and Career Development

Action 17-Pact for Research “Enhancing the strategic capacity of Europe’s public research performing and funding organisations” creates a mechanism to introduce a framework for empowering career architecture for Research Manager Careers. This is a revolutionary Framework inclusive of progression!

Challenges for small RMA units

Challenges for small RMA units : Stumbling blocks and strategies for small units

Format: Oral 30 Minutes

Category: Case Study

Topic: Operations and Planning

Not all Research Offices are large units with lots of specialists. Small universities often have a Research Office with only a handful of staff, but they must still provide the same range of research support. This case-based presentation is about the hurdles they face and how to tackle them.

Changing scope and quality of data in CRIS systems

Changing scope and quality of data in CRIS systems – evolution or revolution?

Format: Oral 30 Minutes

Category: Other

Topic: IT Systems and tools supporting RMA now and in the future

From early use of institutional repository systems to complex data integration challenges across the research information entity model, this presentation traces the evolution of CRIS/RIM data needs and related quality issues over the past decade.

Citizen Science: from Hype to Hope to Harmony

Insights from an Award-Winning EU-Funded Citizen Science Project

Format: Oral 30 Minutes

Category: Good Practice

Topic: Leadership

Citizen Science is a pillar of Open Science, intertwining researchers' expertise with public enthusiasm. Drawing from our experiences in CSI-COP, the 2022 PICASSO awardee, this paper delves into crafting impactful proposals, navigating project complexities, and harnessing the power of collaboration.

Co-creating impact pathways

Workshop methodology to support researchers in creating impact pathways

Format: Oral 30 Minutes

Category: Good Practice

Topic: Research Cycle Support Services (Pre-Award)

A practical example with active involvement of the audience identifying impact pathways for a specific call topic

Collaborative Research Funding Training Initiative

COLLABORATION: The key to a successful researcher funding training programme

Format: Oral 30 Minutes

Category: Good Practice

Topic: Collaboration and Strategic Alliances

Collaborative Funding Training for SFI Centres. Harnessing collective expertise through strategic alliances for maximum impact.

Complex Collaborations

Complex Collaborations: Managing security risk in research and innovation

Format: Oral 30 Minutes

Category: New Initiative

Topic: Collaboration and Strategic Alliances

The United Kingdom has followed countries like the USA and Australia in introducing significant legislation seeking to manage the national security risk in emerging technologies. As these requirements spread across Europe, we want to share our project finding exploring the sector response.

Connecting European networks for partnership

Improving international research management partnerships with low and middle-income countries (LMICs)

Format: Oral 30 Minutes

Category: New Initiative

Topic: Collaboration and Strategic Alliances

Following years of funding challenges and the impact of Covid-19 on research, this conference presentation explores how we have established a UK network for those looking at improving international research management with LMICs. It will be a platform for exploring collaboration across Europe.

Data Is the New Gold - DING!

How to transform your application and award data into strategic info for management and at the same time use the data for optimizing daily RSO advice to departments/researchers & internal work flow.

Format: Oral 30 Minutes

Category: Good Practice

Topic: IT Systems and tools supporting RMA now and in the future

The collection, analysis and use of application and award data makes us better in prioritising our advice and it gaps shortcomings when it comes to external funding.

RSO will show hands-on examples of:

Management statistics for strategic decisions
Profiling of departments
Impact of RSO work

Data Quality through APIs

Data Quality or: How I learned to stop worrying and love APIs

Format: Oral 30 Minutes

Category: Case Study

Topic: IT Systems and tools supporting RMA now and in the future

Migrating our data from our institutional repository to a new CRIS we found that key data about articles (and other outputs) was held in unstructured fields. We used Crossref and OpenAI’s API to enrich our data source and mitigate what would have been a long and tedious manual DQ exercise.

Data's Vital Role: Driving Innovation & progress

Unlocking Insights and Innovation: The Strategic Importance of Data in the Digital Age

Format: Oral 30 Minutes

Category: 2. Theoretical

Topic: IT Systems and tools supporting RMA now and in the future

Explore data's strategic role in decisions, innovation, and research. Learn its ethical use, governance, and impact on industries, paving the way for a data-powered future.

Democratisation of lobbying

Democratisation of Lobbying: Evolution of the Higher Education, Research, and Innovation Policy Landscape in Brussels

Format: Oral 30 Minutes

Category: 2. Theoretical

Topic: Operations and Planning

In the dynamic landscape of Brussels' higher education and R&I sectors, the practice of lobbying has undergone a profound transformation over the past two decades following the evolution of the system. This transformation will be analysed together with the related evolution of lobbying approaches..

EU-LIFE ERC Masterclass for junior applicants

EU-LIFE Online ERC Masterclass: sharing our experience to boost successful Starting and Consolidator applicants

Format: Oral 30 Minutes

Category: Good Practice

Topic: Research Cycle Support Services (Pre-Award)

The Grants Officers from 15 top-level institutes belonging to the EU-LIFE alliance pool their expertise, share their knowledge and best practices in a masterclass aimed at ERC Starting and Consolidator applicants.

Embracing the 'Region as Campus'

Embracing the 'Region as Campus' - A Research Manager's Perspective at a University of Applied Sciences

Format: Oral 30 Minutes

Category: Good Practice

Topic: Collaboration and Strategic Alliances

The 'Region as Campus’ concept is an approach to answer the increasing need for academic relevance and impact in a rapidly changing landscape. In the Netherlands, Universities of Applied Sciences have been leading here, building on their regional ties towards innovation and collaboration.

Empowering MSCA Research Management

Elevating Marie Skłodowska-Curie Actions Through Strong Research Management

Format: Oral 30 Minutes

Category: Good Practice

Topic: Research Cycle Support Services (Post-Award)

In Europe, R&I drive growth and progress. However, challenges arise, particularly in building a solid community of MSCA research and project managers. The MCAA Research Management WG will present itself: a platform for discussion and support, enriching the landscape of research management in Europe.

Empowering research collaboration though data

Empowering research collaboration though data: a web app for YERUN Universities

Format: Oral 30 Minutes

Category: Case Study

Topic: IT Systems and tools supporting RMA now and in the future

Our WebApp recommends collaboration and funding opportunities to researcher from 23 YERUN Universities, though publication record analysis by AI NLP algorithms. We empower both researchers and research managers to harness their own data for stronger EU partnerships and increased funding success.

Essential PM practices for R&I Projects

Essential Project Management Practices for Collaborative Research and Innovation Projects

Format: Oral 30 Minutes

Category: Good Practice

Topic: Research Cycle Support Services (Post-Award)

Collaborative Research and Innovation (R& I) projects pose distinct challenges when it comes to understanding and articulating the value of project management (PM) practices in delivering the anticipated benefits to stakeholders. We will be presenting the results of a study that seeks to enhance our

Establishing an RMA professional development speci

Establishing an RMA professional development special interest group and framework

Format: Oral 30 Minutes

Category: New Initiative

Topic: Professional and Career Development

Learnings so far from establishing an RMA professional development special interest group which will develop an induction experience for new RMA staff and develop an RMA capabilities framework.

FORTRAMA – experiences founding the German ARMA

FORTRAMA – experiences with the foundation of the German ARMA

Format: Oral 30 Minutes

Category: Good Practice

Topic: Collaboration and Strategic Alliances

With this workshop we want to report on our experiences with the foundation of the German ARMA association and hope to encourage some other countries to found own ARMAs.

Facilitate multidisciplinarity to maximize impact

How to enhance the impact of research by helping to break silos: Examples of facilitating multidisciplinarity

Format: Oral 30 Minutes

Category: Good Practice

Topic: Research Cycle Support Services (Transversal)

University of Venice, University of Copenhagen and Graz University of Technology compare their institutional experiences and present a set of recommendations on how to facilitate mulitdisciplinarity in order to enhance and maximise impact.

Fostering a Culture of Open Science in ATU

A Case Study in Creating a Culture of Open in a New Technological University

Format: Oral 30 Minutes

Category: Case Study

Topic: Open Science

This paper explores the challenges involved in embedding a culture of open science in a new Irish technological university, with an emphasis on tracking improvements in data standards and compliance, reproducibility, engagement with citizen scientists, and knowledge transfer to regional industry.

Fundraising as basic literacy skill

Should "fundraising" skills be a pre-requisite for Early Career Researchers?

Format: Oral 30 Minutes

Category: Good Practice

Topic: Research Cycle Support Services (Pre-Award)

Proposal writing and fundraising skills are becoming an essential skillset for senior researchers willing to build a team, or even to remain in academia. Yet PhD's and early career researchers frequently discover these skills much too late into their career progression.

GROWing research results

Utilizing the GROW model for coaching in a cross-disciplinary research project

Format: Oral 30 Minutes

Category: Case Study

Topic: Research Cycle Support Services (Post-Award)

RMAs can offer support and tools in the post-award phase to help bring focus into the project. This presentation describes the case of a multi-disciplinary, 40-member group and the GROW model for coaching.

Getting Ready for Framework 10

How the period 2024-2028 will shape the next European Research Programme

Format: Oral 30 Minutes

Category: 2. Theoretical

Topic: Leadership

This presentation provides a roadmap for the development of Framework 10 from 2024 to 2028. For RMAs, this will act as a guideline on how to monitor the progress of Framework 10.

Guiding Researchers through OA Funder Mandates

Jungle Jaunt: Guiding Researchers through the Wilds of Open Access Funder Mandates

Format: Oral 30 Minutes

Category: Good Practice

Topic: Open Science

There is a plethora of funder OA mandates. This presentation briefly illustrates the complexity for (KU Leuven) researchers, what support we provide pre- and post-award, which different teams are involved and how we use Business Intelligence reports to render our work more efficient and effective.

Hiring dozens of EU RMA a dream come true?

Case study - the French recovery plan call for staff recruitment in European research funding offices

Format: Oral 30 Minutes

Category: Case Study

Topic: Research Cycle Support Services (Transversal)

Dozens of French universities have recruited EU RMA in the past few months, thanks to recovery plan funding specifically allocated to research support for EU projects. How will this exceptional funding impact the French research landscape and will it boost French participation in EU programmes?

Hosting international staff exchange guests

How to support staff exchange matchmaking and facilitate mutual learning

Format: Oral 30 Minutes

Category: Good Practice

Topic: Collaboration and Strategic Alliances

International staff exchange is a great possibility for gaining new ideas and building networks, however, it can be a challenging task to arrange. This session discusses the lessons learned from staff exchange visits and what to consider for a mutually beneficial experience.

How far can/should the Research Support Office go?

Practical experience at Eurac Research

Format: Oral 30 Minutes

Category: Good Practice

Topic: Research Cycle Support Services (Pre-Award)

In Eurac Research, the RSO strategy overcomes the barrier of mere administrative tasks providing a wide range of information and services based on a different penetration in the project preparation and aimed at the growth of the researchers as scientists and managers.

Impact of innovation at research infrastructures

CASEIA: Measuring the socio-economic impact of innovation at research infrastructures for natural sciences

Format: Oral 30 Minutes

Category: New Initiative

Topic: Leadership

CASEIA is a pilot for a comprehensive impact study, applicable to future innovation interventions at large research infrastructures. As a qualitative study, it complements quantitative econometric methods. We have tested our methodology, instruments and analytical framework on three case-studies.

Interactive Impact Kickstart Workshops

Interactive Impact Kickstart Workshops - from scratch to success

Format: Oral 30 Minutes

Category: New Initiative

Topic: Research Cycle Support Services (Pre-Award)

A new interactive workshop for kickstarting Impact was piloted with good results. Three main goals achieved: 1) successfully targeting the top scientists 2) integrating impact perspective from start 3) output directly useful for proposal writing. The session explains why, what and how.

Joining forces to create impact

An example from the Netherlands

Format: Oral 30 Minutes

Category: Good Practice

Topic: Collaboration and Strategic Alliances

Lessons learned from a collaboration between 4 professional universities aiming to achieve impact with their applied research in the domains of sustainability, healthcare & wellbeing, and artificial intelligence. What works well, and what doesn't?

Joint research&innovation support services

The creation of the IRIS network in the Unite! European university Alliance

Format: Oral 30 Minutes

Category: Case Study

Topic: Collaboration and Strategic Alliances

IRIS stands for Integrated Research and Innovation Support Services. It is a pilot developed by the 9 Unite! alliance universities with the aim of creating a network of Research Support Officers providing targeted services for the alliance sustainability, for researchers and for RMAs.

Kill the Villain!

Using Storytelling in Scientific Grant Writing

Format: Oral 30 Minutes

Category: Good Practice

Topic: Research Cycle Support Services (Pre-Award)

Hollywood has historically been madly in love with having science as a major driver in their storytelling. This deep affection has, however, not been mutual. Conveying science through storytelling has been regarded as obscure in a world where objectivity is at the very core. Until now.

Know your coordinator

The importance of interpersonal skills and relations

Format: Oral 30 Minutes

Category: Good Practice

Topic: Research Cycle Support Services (Pre-Award)

Our support to coordinators of collaborative project proposals varies substantially from coordinator to coordinator. In our presentation we will discuss the different coordinator “personas” we meet and the diverse roles we find ourselves in when supporting them.

LLM in Research Support

Leveraging Large Language Models (LLMs) to Revolutionize Research Support Workflows

Format: Oral 30 Minutes

Category: Case Study

Topic: IT Systems and tools supporting RMA now and in the future

SDU University's RIO is revolutionising research support by integrating Large Language Models into workflows. These AI tools streamline tasks such as summarising literature and drafting grant proposals while providing expert advice. Initial tests show improved efficiency and quality of service.

Late to the impact agenda

Getting (belatedly) ready for the impact agenda: The case of Iceland

Format: Oral 30 Minutes

Category: Case Study

Topic: Leadership

Using Marta Wróblewska’s framework of four “impact readiness levels” I present an analysis of how a whole national research system is preparing for a large-scale societal impact framework for research evaluation and funding, and the role of research managers in past and future developments.

Lead the way, RMA!

Lead the way, RMA! The recognition of RMAs is already here. And it serves many purposes.

Format: Oral 30 Minutes

Category: Other

Topic: Leadership

With RMA professional recognition stronger than ever for R&I institutions, with enlarged networks, focused training, and world associations, is it time we step up and make the profession recognizable as a powerful career and RMAs as an asset to different positions in different institutions?

Lessons learned in bid development support

Lessons learned from supporting academic staff new to the EU grants culture to develop internationally collaborative Horizon Europe proposals

Format: Oral 30 Minutes

Category: Case Study

Topic: Research Cycle Support Services (Pre-Award)

This case study will share how Durham University provides targeted advice to new senior staff who are interested in developing Horizon Europe Pillar 2 proposals. It will highlight what strategies and tools are employed to support academics, and how this approach has been received by those academics.

Lump sums –the KU Leuven approach

Lump sums – how to deal with it: the KU Leuven approach

Format: Oral 30 Minutes

Category: Good Practice

Topic: Operations and Planning

The use of lump sum funding has been rolled out in a significant number of Horizon Europe calls for the 2023-2024 work programme . Whereas this funding type simplifies project implementation by making actual cost reporting redundant, it does require specific guidance as well as adjusted procedures.

Make Research Infrastructure Count

Make Research Infrastructure Count

Format: Oral 30 Minutes

Category: New Initiative

Topic: IT Systems and tools supporting RMA now and in the future

TU Eindhoven puts Research Infrastructure (RI) at the core of our innovation and economic development mission. We present our integrated system to manage and book equipment, while automatically tracking related research outputs, to evaluate the impact of RI investments and showcase it.

Mastering RMA: A Dual Journey Through STEM and SSH

Mastering RMA: A Dual Journey Through STEM and SSH

Format: Oral 30 Minutes

Category: Other

Topic: Professional and Career Development

The session features the RMA role in STEM and SSH, highlighting insights and practical takeaways from experiences in these two distinct academic domains.

Myth busting the PI role in an ERC application

Adapting myth busting strategies incorporating the recent changes to ERC application focal points to support PIs

Format: Oral 30 Minutes

Category: Good Practice

Topic: Research Cycle Support Services (Pre-Award)

In 2024 calls the ERC made changes that reflect the focus on the idea, while the PIs track works as a feasibility factor to support it. We share experiences on how to accommodate support strategies to highlight ERC applicants role as one of the cornerstones supporting the idea.

National Recovery and Resilience plan:a case study

The usage of the National Recovery and Resilience Plan: the setting up and opening of National Center for Gene Therapy and based RNA Technology Drugs in the city of Padua

Format: Oral 30 Minutes

Category: Case Study

Topic: Research Cycle Support Services (Post-Award)

The University of Padua was the coordinator of a huge project including public, private and business entities from all over Italy funded by the National Recovery and Resilience Plan (PNRR) which is part of the Next Generation EU (NGEU) program.

National Research Portal in Focus

Making Excellence Visible and Pooling Services: A concept study for a national research portal for Austria

Format: Oral 30 Minutes

Category: New Initiative

Topic: Collaboration and Strategic Alliances

National research portals consolidate research metadata, offering information services about publications, research projects and more. This pioneering initiative involves a bottom-up consortium of research institutions and funding organisations and considers multiple target groups and stakeholders.

On fair and consistent evaluations of P2 proposals

LERU recommendations to the EC for fair and consistent evaluation of Horizon Europe collaborative proposals. What RMAs should know about evaluation procedures and instructions.

Format: Oral 30 Minutes

Category: New Initiative

Topic: Operations and Planning

After analysing an extensive data set of evaluation summary reports for HEU Pillar 2 proposals, LERU presents its results and recommendations for the European Commission to optimize its evaluation procedure and instructions. RMAs can draw on our analysis to fine-tune their support strategies.

Onboarding new research administrators

Onboarding new research administrators: how to enable and monitor the knowledge transfer

Format: Oral 30 Minutes

Category: Case Study

Topic: Professional and Career Development

We will address knowledge transfer and onboarding of new research administrators within the Sciences Faculty at the University of Luxembourg. Approaches are tested to make our new colleagues, often directly coming from academia and with limited experience in administration, independent rapidly.

Pathways to Funding

Translating the experience of funding managers into to proactive career training for early career researchers

Format: Oral 30 Minutes

Category: Case Study

Topic: Research Cycle Support Services (Transversal)

Pathways to Funding is a training scheme allowing early career researchers to learn directly from highly experienced pre-award funding managers, highlighting benefits that can be achieved through transversal transfer of knowledge from pre-award experts contributing to implementation-phase training.

Patient-Centered Innovation in EU funded projects

Patient-Centered Innovation in Clinical Trials funded by the EDCTP and other EU calls.

Format: Oral 30 Minutes

Category: Good Practice

Topic: Research Cycle Support Services (Transversal)

Enhancing clinical trials by involving patients throughout the journey leads to improved outcomes and patient experiences. Explore the innovative approach of 'beyond the pill' and the significance of patient engagement in EDCTP and other EU calls.

Positioning RMA in the organisation

How to position the RMA function in the organization, to increase institutional performance

Format: Oral 30 Minutes

Category: Good Practice

Topic: Leadership

The presentation shares good practice for becoming recognized and involved with the organisational leadership, if your RMA function does not appear in the institutional organigram, or if your leadership has a narrow-minded understanding of what an RMA function can(not) do.

Post Award in a changing world

How to prepare a Post Award team for the ever evolving landscape of funder rules and regulations

Format: Oral 30 Minutes

Category: Good Practice

Topic: Research Cycle Support Services (Post-Award)

Most Post award teams, cover EU funding and most often also other funders that have an international element. The presentation will discuss how to set up an agile research support team and how a restructure can help institute to deliver a end to end service and be ready to support different grant ty

Post-award project management at Ghent University

Post-award project management at the central level for Horizon Europe projects: Experiences of the Ghent University EU Project managers

Format: Oral 30 Minutes

Category: Good Practice

Topic: Research Cycle Support Services (Post-Award)

Early 2020, Ghent University restructured its internal RMA services regarding European projects and funding. Since, the central post-award team of six “EU-projectmanagers” centralizes accumulated expertise on Horizon Europe projects. We aim to share our insights with our RMA colleagues.

Project Control

Project Control: from pre-award to post-award management. The Fraunhofer Portugal's use case.

Format: Oral 30 Minutes

Category: Good Practice

Topic: IT Systems and tools supporting RMA now and in the future

Project Control is a collaborative web application used for managing funded projects throughout their life cycle. It simplifies and organizes the management of funded projects. Developed and being used by Fraunhofer Portugal for 10 years now, it has become an indispensable tool for managing research

Project Life Cycle Fair Data Mapping

A tool aiming at bridging the knowledge gap of the Open Science lingo and helping draft Data Management Plans!

Format: Oral 30 Minutes

Category: New Initiative

Topic: Open Science

Researchers struggle to draft Data Management Plans. At Uni.lu we have created a tool to bridge the knowledge gap and get the work done while addressing best open science practices

Project management at its best

How the additional qualification of RMAs can help principal investigators to successfully handle complex projects and teams.

Format: Oral 30 Minutes

Category: Good Practice

Topic: Research Cycle Support Services (Post-Award)

To enable researchers to focus on the scientific content, Graz University of Technology has established a Project Management support service. IPMA (International Project Management Association) certified RMAs accompany research projects from the start, using key project management techniques.

Project management in HEIs

Project management in HEIs: the role of Research Office

Format: Oral 30 Minutes

Category: Case Study

Topic: Leadership

In our presentation we show a case study of EU project management activities at the Faculty of Social Sciences, University of Ljubljana. We show communication relations between research administrators and researchers and other supporting units.

Public affairs new EU framework programme affairs

Public affairs: the new EU framework programme affairs as a practical example

Format: Oral 30 Minutes

Category: Good Practice

Topic: Professional and Career Development

External funds are essential for many universities. It is important to know which funds to consider and how to use them successfully. Public affairs activities can help to do so. This presentation takes the new framework programme as an example in a very practical way.

RIS Synergy: Cutting-edge Research Support

Connecting Data Once Only: A case study about digitising and standardising the Austrian research landscape

Format: Oral 30 Minutes

Category: Case Study

Topic: Research Cycle Support Services (Transversal)

The Austrian RIS Synergy project develops standardised IT solutions across a cross-institutional RMA landscape, aiming to decrease the project administration workload for researchers and administrators alike. This presentation provides insight into the project’s goals, approaches and best practices.

RMA Foresight Competences in the Era of AI

None

Format: Oral 30 Minutes

Category: New Initiative

Topic: Professional and Career Development

Artificial Intelligence (AI) is revolutionizing work, and the Research Management and Administration (RMA) professions do not remain untouched in this tremendous change.

RMA Responsibilities, Skills, and Job Satisfaction

Identifying Responsibilities, Skills, Job Satisfaction, and Success Levels of RMAs in Türkiye

Format: Oral 30 Minutes

Category: Case Study

Topic: Professional and Career Development

Based on elite interviews and surveys with the RMA professionals in Türkiye, this presentation aims to identify a comprehensive list of RMA responsibilities and skills and explore the interface between these responsibilities, skills, and job satisfaction levels of RMAs in Türkiye.

RMA leading Horizon projects within alliances

When Research Managers & Administrators Lead Horizon Projects: Highs and Lows from within two European Universities Alliances

Format: Oral 30 Minutes

Category: Case Study

Topic: Collaboration and Strategic Alliances

This session shares experiences of RMA at the steering wheel of two large EU funded projects within the YUFE and EUTOPIA alliances. It shares ins and outs, highs and lows of dealing with partners and academics in the fairly new environment of university alliances, with RMA in a challenging role.

RMA profession: past, present, what’s next?

RMA transversal roles: past, present, what’s next? A review of the literature and practical cases.

Format: Oral 30 Minutes

Category: 2. Theoretical

Topic: Professional and Career Development

The RMAs profession has showed a high rate of change during the last decades and RM has transformed from a primarily administrative function to a multidisciplinary profession. However, a definition of the role is far from universal, leading to a fragmented professional development.

RMAs enabling new research collaborations in EUAs

Creating links and research collaboration between EUA partner universities through thematic focus groups.

Format: Oral 30 Minutes

Category: Good Practice

Topic: Collaboration and Strategic Alliances

We focus on the role and experience of EUA ENLIGHT RMAs to bring together researchers from the different partner universities to initiate in-depth discussions on research topics and challenges with the ultimate aim of creating new joint research collaborations and project proposals.

RMAs' Role in Closing the EU Innovation Divide

The Crucial Role of RMAs in Closing the Innovation Divide in Europe: Bridging Science and Practice within the New Generation of Living Labs

Format: Oral 30 Minutes

Category: Case Study

Topic: Leadership

Traditionally RMAs have been considered a second class profile. Support staff can and need to play a role among researchers and innovators and their local, regional and European/international innovation ecosystems.

Research Management and European Alliances

Research Management and collaboration in European Alliances - the case of EUTOPIA and SEAEU

Format: Oral 30 Minutes

Category: Case Study

Topic: Collaboration and Strategic Alliances

Putting together different universities implies a deep cultural and managerial change. Research collaboration is a natural entry point both for researchers and (research) managers, also in the framework of Action 17 in the ERA Policy Agenda. On this occasion we discuss the case of EUTOPIA and SEAEU

Research and Innovation Management in an AI era

Citius, Altius, Fortius – or why we still need Research and Innovation Management in a AI era.

Format: Oral 30 Minutes

Category: Other

Topic: IT Systems and tools supporting RMA now and in the future

The European Association of Innovation Consultants explores the role of AI in the continuum from project design to project management. It strives to 1/ understand how AI impacts the services of research managers and to 2/ contribute to the reflection on the design of the next EU Framework Programme.

Research assessment system in practice

Research assessment system in Centre for Social Sciences: evaluation, motivation, utilization

Format: Oral 30 Minutes

Category: Case Study

Topic: Professional and Career Development

Introduction of the main features, introduction and reception of a research assessment system that has been in operation at Centre for Social Sciences since 2013 showing how the evaluation system can orient the activities of researchers.

Research ethics reviews: Dilemmas and decision aid

Format: Oral 30 Minutes

Category: Other

Topic: Open Science

Ethics reviews are conducted by RECs, often with the support of research ethics professionals. The review process can be filled with dilemmas and conflicting interests that need to be managed in a fair and balanced manner. The presentation showcases a decision aid tool created to address this issue.

Research impact: Diverse skills and peer learning

The Importance of Peer Learning in the Evolution of the Impact Professional

Format: Oral 30 Minutes

Category: 2. Theoretical

Topic: Research Cycle Support Services (Transversal)

Diverse knowledges, soft skills and interdisciplinarity for research impact hybrid professional identities

Responding Responsibly to the Rankings

Responding Responsibly to the Rankings: introducing the More Than Our Rank initiative

Format: Oral 30 Minutes

Category: New Initiative

Topic: Operations and Planning

This presentation will explore why universities are seeking to engage more responsibly with the international university rankings and introduce a mechanism by which they might do so: the INORMS More Than Our Rank initiative.

Scale and principle: AI in research

Scale and principle: AI in research

Format: Oral 30 Minutes

Category: Case Study

Topic: Operations and Planning

AI is profoundly affecting how research is done. I'll discuss how the scale of change is challenging traditional principles, from recruitment and infrastructure to access and discovery itself.

Shaping the future of responsible research

Shaping the future of responsible research and innovation: EARMA in the European landscape

Format: Oral 30 Minutes

Category: Good Practice

Topic: Collaboration and Strategic Alliances

The presentation of the pro-active role of EARMA, as the voice of RMAs in relevant Horizon Europe EU-funded projects, in translating responsible research and innovation principles into practice and shaping the future of responsible research and innovation culture in Europe and beyond.

Should Research Data Management be free or costed

The Research Data Management Process: Freemium or Costed? An Irish Technological University example

Format: Oral 30 Minutes

Category: Case Study

Topic: Research Cycle Support Services (Pre-Award)

The jury is out as to whether the time spent by researchers on the Data Management process should be costed or not, and this is becoming an emerging debate within the research management community. This paper examines this question within the context of an Irish Technological University.

Starting/Re-starting a research office

Starting or Re-Starting a Research Office : Building a culture of research and faculty engagement

Format: Oral 30 Minutes

Category: Good Practice

Topic: Leadership

Engaging presenters will discuss leadership approaches to ensure success in starting or restarting a research office in the US and the UK. Topics include: building a research culture and engagement across the institution; developing relationships; supporting staff and reestablishing norms.

Storytelling and Stakeholders in Research Grants

None

Format: Oral 30 Minutes

Category: Good Practice

Topic: Research Cycle Support Services (Pre-Award)

This presentation explores how research administrators can use trending storytelling strategies to help the researchers engage with potential reviewers when writing a grant proposal. Drawing on insights from narratology and sociolinguistics, we will highlight concepts that define proposal writing.

Success Rates and European Commission funding

Success Rates and European Commission funding: An Institutional Approach

Format: Oral 30 Minutes

Category: Good Practice

Topic: Research Cycle Support Services (Pre-Award)

We will look at how we have encouraged and supported PIs at our institutions to submit high quality EC applications, both at an individual level and through a systematic approach to increasing our success rates.

Supporting Open access in RMS

Format: Oral 30 Minutes

Category: Other

Topic: Open Science

Research management systems (RMS) focus on helping Institutions to easily manage the activities and output of their researchers. To this purpose, an RMS can support a number of features aimed at handling your Institution's Open Access content; including import, endpoints, showcasing and reporting.

TU-NET: A Strategic Alliance for Open Research

Libraries and Research-associated Offices Collaborating to Support Open Research

Format: Oral 30 Minutes

Category: New Initiative

Topic: Collaboration and Strategic Alliances

Ireland's five new technological universities have formed an alliance to support the transition to an open research environment. Since summer 2022, with no funding or external support, the network has launched a joint statement on open research and a shared repository, which showcases their combined

The contribution of RMAs to identity & profession

The contribution of RMAs to their collective identity and to the advancement of the profession

Format: Oral 30 Minutes

Category: 2. Theoretical

Topic: Professional and Career Development

How do RMAs contribute to the creation and sharing of knowledge in their workplaces and communities, relevant to the advancement of their collective professional identity?

The evolving landscape of research assessment and

How CRIS/RMS could help Research managers and administrators on reforming research assessment

Format: Oral 30 Minutes

Category: Other

Topic: IT Systems and tools supporting RMA now and in the future

DORA and CoARA is changing how research assessment should be done, to ensure a fair and inclusive process. These processes must be implemented at the research institutions, and this is providing a set of challenges that research managers and administrators are facing. CRIS systems should enable rese

To Chat or to cheat?

The Dilemma of Using ChatGPT to Write a Research Proposal

Format: Oral 30 Minutes

Category: Case Study

Topic: IT Systems and tools supporting RMA now and in the future

AI-powered language models like ChatGPT are transforming academia and research management. This presentation explores ChatGPT's role, ethical concerns, and practical implications in research management, promoting a balanced approach to merging human expertise with AI

Top 5 Audit Risks for USG Funding

Top 5 Audit Risks for European Institutions Who Receive US Government Funds

Format: Oral 30 Minutes

Category: Good Practice

Topic: Research Cycle Support Services (Post-Award)

The US government expects an extraordinary level of transparency, openness, and accountability by recipients of US government research funds -- including European institutions that are recipients or subrecipients of US grant funds.

Transforming RMAs into Impact Agents

Transforming Research Managers and Administrators into Impact Agents: A Strategic Imperative for Horizon Europe Projects

Format: Oral 30 Minutes

Category: 2. Theoretical

Topic: Professional and Career Development

This presentation will explore the evolving role of Research Managers and Administrators (RMAs) in navigating "pathways to impact from proposal to “real world impact”." We will offer actionable steps, case studies, and future training scenarios to help RMAs transform into indispensable "Impact Agent

UCL Case Study: Global Research Capacity Building

Harnessing Research Management to Foster Global Equitable Partnerships - A Pilot project

Format: Oral 30 Minutes

Category: Case Study

Topic: Collaboration and Strategic Alliances

The Research Capacity Strengthening Pilot Project is centred on professional services staff’s role in delivering global research. It aims to strengthen research management ecosystems. The pilot included bidirectional fellowship with partners in South Africa, future plans include expansion.

What is academic quality, really?

How can we contribute to the ongoing comprehensive advancement of research assessment, locally, nationally and globally?

Format: Oral 30 Minutes

Category: Good Practice

Topic: Open Science

The pace, depth and width of the present reform process in research assessment is astonishing. How to translate this process into the institutional and national context, create local involvement, as well as contribute to the overall reform internationally? Where are we and what remains to be done?

Where are all the Black PIs?

Lesson from a UK project to support more African-heritage researchers to lead STEM research

Format: Oral 30 Minutes

Category: Case Study

Topic: Research Cycle Support Services (Transversal)

A review by a UK research council revealed no Black PIs had been awarded funding for nearly a decade. A small but ambitious pilot project led by Bristol University set out to change this by creating a network of black scholars. This poster will present the insights and lessons learned

“Automation: A threat or an advantage?”

“Automation: A threat or an advantage?” dispelling the myths

Format: Oral 30 Minutes

Category: Other

Topic: IT Systems and tools supporting RMA now and in the future

Technology has significantly revolutionized research grants administration, streamlining processes and enhancing efficiency both in the pre-award and post-award stages. Here's how technology has advanced research grants administration over the years, considering both pre & post-award perspective

A Sabbatical in Research Management USA-CH

A Sabbatical in Research Management

Format: Oral 60 Minutes

Category: Good Practice

Topic: Professional and Career Development

Results, experiences and learnings from three months Sabbatical Stay in Research Management from ETH Zürich (Switzerland) to Lundquist Institute for Biomedical Innovation at Harbor-UCLA Medical Center (California)

An unexpected journey

There and Back Again. A story of Lessons Learned, Orcs, Hobbits and the Finding of My Precious

Format: Oral 60 Minutes

Category: Good Practice

Topic: Leadership

Sharing experiences, building on lessons learned and supporting each other to succeed – it is this approach that will ensure a bright future for RMA. In this panel session, you will hear from several colleagues who have each built careers grounded in the importance of sharing knowledge.

Blueprint for Growth

Blueprint for Growth: The SRAI Professional Development Framework Journey

Format: Oral 60 Minutes

Category: New Initiative

Topic: Professional and Career Development

In this session we delve into Society of Research Administrators International's (SRAI) ambitious project to establish a Professional Development Framework tailored for research administrators. This interactive session will spotlight crucial aspects of the initiative, from planning to deployment,

Bridging the Gap: Open Science in RMA

Bridging the Gap: Open Science in Research Management and Administration

Format: Oral 60 Minutes

Category: Good Practice

Topic: Open Science

This session seeks to extend our collaborative work and invites participants to engage in three roundtable discussions focusing on key aspects of Open Science integration in RMA: Incentives and Rewards, Collaboration between OS Experts and Research Administration, and Training and Skilling

Challenges in Transnational Research Support

Transnational European Support Offices: challenges and risks when Research Support crosses borders

Format: Oral 60 Minutes

Category: Good Practice

Topic: Collaboration and Strategic Alliances

ECIU and Unite! share and discuss with conference participants their challenges, risks, solutions, good practices in collaboration in research Management and in developing Support Office at the Alliance's level. The challenges comprise strategy, leadership, resources and commitment affairs

Cross-cultural solutions on international campuses

Equity and inclusion in developing international campuses: a discussion of cultural responsive leadership in the university alliance SEA-EU

Format: Oral 60 Minutes

Category: New Initiative

Topic: Collaboration and Strategic Alliances

We share and invite a discussion around: experiences and insights of both challenges and potential solutions for cross-cultural collaborations and culturally responsive leadership in developing international campuses. These observations are rooted in our work within the university alliance SEA-EU.

ERC 2024 - Is it a new game?

The ERC 2024 changes - Are they just cosmetic or entirely changing the grant?

Format: Oral 60 Minutes

Category: Good Practice

Topic: Research Cycle Support Services (Pre-Award)

The recently published 2024 ERC work programme presented some changes to this prestigious grant. Some of these changes are technical, while others might be more dramatic, with the potential to change the grant’s nature. This session will present and discuss the implications of these changes.

ERION: AI and ethics

Implementing AI ethics principles within self-assessments of European research projects

Format: Oral 60 Minutes

Category: New Initiative

Topic: Open Science

In this session we are going to discuss several AI case studies and best practices on how to best implement the AI/ethics strategies within research with our EARMA community. The results will be documented in a report to be shared with the EU Commission and the EARMA community.

Future Roles in Research Management

Future Roles in Research Management: Predicting the Future

Format: Oral 60 Minutes

Category: Other

Topic: Professional and Career Development

RMA roles have changed or been created as research itself changes. As we enter a period characterised by increased complexity it is certain that RMA roles themselves will change and new roles emerge. This talk will look at evolution of past RMA roles and predict what new roles will or could develop

Global perspectives on research management

Global perspectives on research management: How increased international collaboration is changing the RMA landscape

Format: Oral 60 Minutes

Category: 2. Theoretical

Topic: Collaboration and Strategic Alliances

This interactive session explores the ways the landscape of research management is changing, and how increased levels of international collaboration are impacting the RMA role. Panellists will discuss emerging trends, reflect on their experiences, and share predictions for the next 5-10 years.

Go Green in R&I Project Management

Concept of green management of research and innovation projects - how to foster green innovations in organizations?

Format: Oral 60 Minutes

Category: New Initiative

Topic: Operations and Planning

The concept of green management of R&I projects will be presented. Discussion will be focus on how to foster green innovations in organizations and meet the recent requirements deriving from the Green Deal priorities and targeting the 2030 EU zero emission and OECD sustainable development goals.

How can RMAs contribute to building EUAs?

How can Research Managers and Administrators contribute to build European Universities Alliances? How strategic R&I and our roles are to help their growth and consolidation?

Format: Oral 60 Minutes

Category: Good Practice

Topic: Collaboration and Strategic Alliances

We will discuss the role of RMAs in EUAs, focusing on (a) Best practices, (b) R&I agendas implementation, (c) Equal importance of education, R&I and their interactions, (d) Opportunities for alliances to advance the ERA. We will address common future challenges and ways to address them.

Insight in funding performance for RMA’s

Funding insights and benchmarking, how to stay up to date with your funding performance.

Format: Oral 60 Minutes

Category: New Initiative

Topic: IT Systems and tools supporting RMA now and in the future

Benchmarking and performance analyses are difficult but needed in this highly competitive research environment. With a group of other University medical centers and Universities we have developed a tailormade independent dashboard where organisations can combine information from various funders.

Lateral Leadership and Learning Strategies

How RMA drive change through lateral Leadership

Format: Oral 60 Minutes

Category: 2. Theoretical

Topic: Leadership

RMA offices are critical for the functioning of a successful research university. This session will address how individuals in those offices can be a catalyst to driving change and new policy outside standard management line into the department to create a robust and successful research ecosystem.

Mind the GAP: pre- and post-award services in sync

Mind the GAP-pre- and post-award services in sync; collaboration for stronger proposals and better projects

Format: Oral 60 Minutes

Category: New Initiative

Topic: Research Cycle Support Services (Transversal)

To optimise grant support, UMC Utrecht is developing collaborative services that engage grant advisers and project managers. By building on collective expertise, we design viable, winning projects. Innovative services include writing support, implementation advice and dis/com services.

Nudging crazy professors towards pragmatism

Nudging crazy ideas of professors towards pragmatic MSCA DN proposals by learning from experience

Format: Oral 60 Minutes

Category: Good Practice

Topic: Research Cycle Support Services (Pre-Award)

In a world where projects are increasingly complex and proposals required societal impact on society for the planet, pragmatism is often ignored. MSCA projects are executed and MSCA proposals are written, but the lessons learned are easily forgotten. Therefore: “How to nudge Principle Investigators

Open Science Support and Services

Open Science Support and Services: What makes for good practice?

Format: Oral 60 Minutes

Category: Good Practice

Topic: Open Science

This discussion table invites participants to consider use cases for Open Science services and support and discuss what makes for good practice in Open Science support and service provision.

Purpose-driven people

Purpose-driven people: creating a culture of impact

Format: Oral 60 Minutes

Category: 2. Theoretical

Topic: Leadership

Impact is often used as a tool to justify our existence and prove our value to external stakeholders like government bodies and funders. But it has the potential to be so much more than just a tool for research evaluation. It has the potential to connect us to our purpose and drive us forward.

Redefining My Career Pathway

Embracing Personal Values for Purposeful Career Growth: A Journey in Research Management and Administration

Format: Oral 60 Minutes

Category: Case Study

Topic: Leadership

Explore the impact of personal values on career growth in RMA with an EU programme manager. Join this interactive session to uncover transformative strategies and create a purpose-driven approach to your role. Let's embrace personal values for impactful careers!

Shortcut to facilitating goal-oriented workshops

Elevating your Facilitation Skills: a 60- minute crash course

Format: Oral 60 Minutes

Category: Good Practice

Topic: Operations and Planning

Get ten proven hacks for facilitating workshops that achieve their goals. Use our blueprint for your next proposal writing session or adapt it to any other topic. See ready-made templates for overview and direction. This session is for RMAs who want to create more engaging and effective meetings.

The Lump Sum is in limbo-How RMAs can survive this

The RMA toolbox for lump sum grants in Horizon Europe

Format: Oral 60 Minutes

Category: Good Practice

Topic: Research Cycle Support Services (Post-Award)

Horizon Europe expanded its use of the Lump Sum model, perceived as a more effective & simpler method of financial management. A closer look unravels critical discrepancies and issues that RMAs must be aware of, both in the pre- and post-award phases. This session addresses these critical issues.

The knowledge base of research strategies

Strategic advice for institutional decision makers- the Role of RMAs

Format: Oral 60 Minutes

Category: Good Practice

Topic: Operations and Planning

What is the role of RMAs in providing strategic advice and management data to executive institutional decision makers? How does this contribute to research strategy development and the achievement of these goals? Four real-life examples will introduce a discussion, involving also the audience.

The perfect match

Reaching high societal impact within collaborative R&D project through win-win synergy between universities and Research and Technology Organisations

Format: Oral 60 Minutes

Category: Good Practice

Topic: Collaboration and Strategic Alliances

The session explores the benefits of establishing strong links between RTOs and universities. Participants will gain insight into how RMA teams from RTOs initiate innovation projects, why RTOs are appealing to industry, their ability to create societal impact, and their openness to the global market

To AI or not to AI: that is the question.

Beyond Hype: A panel discussion assessing the value of Artificiall Intelligence tools across all stages of grant proposal preparation

Format: Oral 60 Minutes

Category: Good Practice

Topic: Research Cycle Support Services (Pre-Award)

AI tools are here. They are developing fast and almost everyone is experimenting with them. Proposal writing is changing as a result. Let's discuss to identify together best practice approaches.

US Federal Funding - From Cradle to Grave

US Federal Funding - From Cradle to Grave

Format: Oral 60 Minutes

Category: Other

Topic: Research Cycle Support Services (Transversal)

This session will cover everything you need to know about US federal funding, from pre-award to post-award, covering a cradle-to-grave approach, and presented by Joey and Ellen, who have experienced all aspects, the pitfalls, and the tips for success.

Valorisation of Widening research results

Valorisation of research results – how to make it successful in Widening countries?

Format: Oral 60 Minutes

Category: New Initiative

Topic: Operations and Planning

The panel discussion will analyse barriers and bottlenecks impacting the valorisation of research results in Widening countries. Remedy meassures like Dissemination and Exploitation Facility will be presented. Best practices from Czechia and Poland to inspire others will be elaborated as well.

Your ticket towards Europe

Dutch pilot for seed funding University of Applied Sciences for better participation in European research consortia

Format: Oral 60 Minutes

Category: New Initiative

Topic: Operations and Planning

What are the pitfalls and strengths of Universities of Applied Sciences engaging with EU subsidies? This interactive session illustrates the effect of a pilot programme by the Dutch Research Council and is both of interest for RMAs as for policy officers affiliated to national funding organizations.

10 pitfalls of the MSCA and how to avoid them

How not to lose your mind when preparing, managing and following up an MSCA Grant (and if you can, develop a viable institutional strategy!)

Format: Pecha Kucha

Category: Good Practice

Topic: Research Cycle Support Services (Transversal)

This presentation showcases the 10 most common challenges when preparing, managing and following up a Marie-Sklodowska-Curie (MSCA) Grant (Postdoctoral Fellowships, Cofund and Doctoral Networks), based on more than a decade of experience of management and coordination for various institutions.

A Strategy to boost Research Funding Success

Establishment of the Strategic Areas support team: implementation, challenges and success in a widening country

Format: Pecha Kucha

Category: New Initiative

Topic: Research Cycle Support Services (Pre-Award)

At the University of Coimbra (UC) a pre-award team was created to improve UC excellence in scientific research and collaboration in international funding programs. The Research Managers team's initiatives, support, and challenges will be presented, along with their impacts on research performance.

A nationwide approach to integrity training

Elevating Research Integrity Through National Collaboration: A 5-Year Case Study from Ireland on Research Integrity training in University of Galway, as part of a National Training Consortium

Format: Pecha Kucha

Category: Case Study

Topic: Open Science

In this short talk, we will bring the audience through the 5-year journey of establishing a robust training programme in Research Integrity at University of Galway, as part of a nationwide initiative, from the perspective of an RMA. The dynamic and varied RMA profession continues to diversify, provi

A structured approach to EDI for RSOs

A model for the everything, everywhere, all at once of diversity for RSOs.

Format: Pecha Kucha

Category: Other

Topic: Operations and Planning

Diversity is the new normal and covers many different aspects of the work in the RSO. A lot of the development has happened in a fairly short time, and many RSO’s have been caught off guard. We present a model for developing a comprehensive step by step approach to support this work.

Boosting Early-Career Research in Strategic Areas

Seed Projects: Boosting Innovative and Original Ideas of Early-Career Researchers

Format: Pecha Kucha

Category: New Initiative

Topic: Professional and Career Development

SeedProjects@UC is a university-wide initiative to fund scientific research proposed by early-career researchers in strategic areas. It aims to provide funding and support for interdisciplinary original ideas and opportunities for proof of concept, which then lead to groundbreaking R&D projects.

Boosting the project management competences of PIs

Boosting the project management competences of PIs:a quest towards equilibrium of research and management

Format: Pecha Kucha

Category: New Initiative

Topic: Leadership

Principal Investigators (PIs) play a crucial role in driving contemporary research while simultaneously managing complex project components. The article delves into the imperative task of enhancing the project management proficiency of PIs.

Can EDI enhance the job of R&I lobbyists?

Should we lobby and influence policy on EDI? If so, how? Can EDI help us to improve our job? Policy and lobbying in the EDI space.

Format: Pecha Kucha

Category: New Initiative

Topic: Research Cycle Support Services (Pre-Award)

Research organizations influence research policy, but when it comes to EDI, they let new initiatives from funders happen. This Pecha Kucha opens the discussion and aims at collecting ideas on and best practices on how EDI could really help lobbyists to enhance their job and increase their impact.

Communicating Through Change

Change Management as an Ongoing Dialogue

Format: Pecha Kucha

Category: New Initiative

Topic: Research Cycle Support Services (Transversal)

Using the experience of the Harvard University Office for Sponsored Programs as a model, we will discuss approaches to communicating and implementing change as RMAs, including how to prepare and structure proactive solutions in decentralized research environments.

Digitalisation in the office

None

Format: Pecha Kucha

Category: Case Study

Topic: IT Systems and tools supporting RMA now and in the future

This presentation explores the practical implementation, benefits, and colleague acceptance of the cloud-based project management tool Monday.com in a research department. The talk outlines how the tool was evaluated, introduced, and highlights several use cases: HR, onboarding and purchasing.

Don’t underestimate Concept Notes

A vital tool in Proposal Development

Format: Pecha Kucha

Category: Good Practice

Topic: Research Cycle Support Services (Pre-Award)

Focusing on the formation stage of the ERINN Proposal Development Lifecycle, we present the vital step of developing a concept note in the early stages of proposal development to ensure maximum efficiency and alignment to the call topic.

ERC: Excellence needs to be coached

Excellent scientists become more successful in highly competitive ERC grants while coached.

Format: Pecha Kucha

Category: Good Practice

Topic: Research Cycle Support Services (Pre-Award)

The prestigious ERC grants are awarded to excellent scientists, opening up new opportunities for their careers. But is excellence enough to win? I will present 3 reasons why excellent scientists must be coached to go successfully through this fierce competition and 3 steps of coaching ERC candidates

Effective services for research infrastructures

Creating effective support services for research infrastructures

Format: Pecha Kucha

Category: Good Practice

Topic: Operations and Planning

This presentation describes how the lab support arm of the Research Support Services Directorate at the University of Malta supports researchers through centralised lab support services that include waste management, SOP management, asset inventories, Health and Safety and lab-related training.

Empowering doctoral candidates for funding success

Empowering doctoral candidates for funding success – the role of the Research Managers

Format: Pecha Kucha

Category: Good Practice

Topic: Research Cycle Support Services (Pre-Award)

This paper focuses on two challenging aspects of successful doctoral education, (i) recruitment of talented researchers and (ii) securing funding to support those researchers.

Enhancing Reflection: A Monitoring Framework Pilot

Insights, Challenges, and Practical Approaches for Adapting the Monitoring Framework to the Diversity of European Universities Initiatives (EUI)

Format: Pecha Kucha

Category: Good Practice

Topic: Collaboration and Strategic Alliances

Nehem, a consulting firm, and ENHANCE, an EUI Alliance of ten leading Tech Universities, collaborated to pilot the Monitoring Framework co-designed by EUI Alliances and PPMI. We share our key insights and best practices that can help guide the framework's implementation across other EUI alliances.

Experiences with Research Improv

An experimental method to stimulate interdisciplinary research ideas amongst young researchers

Format: Pecha Kucha

Category: Case Study

Topic: Operations and Planning

In Research Improv, five researchers of random disciplines are placed in a room and asked to collaboratively produce an idea for a interdisciplinary research project that highlights each researcher's strengths. This session will summarize experiences and the success of the concept.

How can FAIR data get us further, faster?

Furthering the pursuit of knowledge with FAIR data in a rapidly changing world.

Format: Pecha Kucha

Category: Good Practice

Topic: IT Systems and tools supporting RMA now and in the future

This presentation will highlight how there has never been a more important time for research managers and administrators to engage proficiently with the FAIR principles, showcasing how when research data interopts with machines, huge advancements can be made.

How to best support Early-Stage Career Researchers

How to best support Early-Stage Career Researchers?

Format: Pecha Kucha

Category: Good Practice

Topic: Professional and Career Development

In this Pecha Kucha we will tell you about the support that we, a pre-award team of 5 research advisors at the University of Coimbra (UC) in Portugal, have been crafting for early career researchers.

Institutional Staff Development Schemes at HUN-REN

A vision on international development of research staff at HUN-REN by introducing new schemes within institutional administration

Format: Pecha Kucha

Category: Case Study

Topic: Professional and Career Development

HUN-REN (previously ELKH) started its activity in 2019, following which a gradual development of institutional structures and staff management was envisaged in order to enhance the efficciency of research activity and achieve a better embedment into European structures and procedures.

Measuring impact of Gender Equality Plans

Measuring impact of Gender Equality Plans - Introduction of a comprehensive Gender Audit Tool

Format: Pecha Kucha

Category: Good Practice

Topic: Operations and Planning

As part of the Horizon 2020 funded EQUAL4EUROPE project, Nehem developed and implemented an impartial assessment methodology to track progress of Gender Equality Plans, i.e. the Gender Audit Tool (GAT). The GAT is based on an extensive body of research and is compliant with Horizon Europe criteria.

Project management practices - MSCA Staff exchange

Addressing Challenges and Resilience in Project Management Practices within MSCA Staff Exchanges Project

Format: Pecha Kucha

Category: Case Study

Topic: Research Cycle Support Services (Post-Award)

Success in projects depends on clear goals and alignment with partners. In the context of MSCA staff exchanges projects, the project manager must ensure the feasibility and alignment of objectives with the financial and administrative constraints inherent to this type of project.

RMA for science diplomacy

RMA-based policymaking as an effective tool for science diplomacy

Format: Pecha Kucha

Category: Good Practice

Topic: Operations and Planning

RMAs play a pivotal role in science diplomacy by facilitating research activities, managing resources, and nurturing interdisciplinary collaborations within their institutions. However, their potential to impact global challenges has not yet been acknowledged and applied to its fullest extent.

Research Funders and Diversity in Academia

Which funders use research funding as a tool to promote diversity in the research workforce?

Format: Pecha Kucha

Category: Case Study

Topic: Research Cycle Support Services (Pre-Award)

As a research funding database, we collect data on which funders offer grants and awards dedicated to diversity in academia. An increasing number of funders have funding dedicated to women or underrepresented groups. Learn about how to support diversity using dedicated funding instruments.

Research Impact through stakeholders’ engagement

A co-creation process to increase the impact of applied research

Format: Pecha Kucha

Category: Good Practice

Topic: Operations and Planning

Applied research strives for societal impact beyond academia. Laimburg Research Centre shares a best-practice case on initiatives aiming at boosting impact by involving stakeholders in research projects through a co-creation process.

Research Managers' roles in Portugal

Research Managers' roles in Portugal: Are they prepared for the future?

Format: Pecha Kucha

Category: Case Study

Topic: Professional and Career Development

Research Managers' and Administrators' roles and tasks go far beyond what is written on their contracts. The exact roles and the extension of the time dedicated to each role/task are not well known. To understand the reality of the RMA roles/tasks in Portugal, a questionnaire was launched.

Research activities and RM’s role – a case study

Research Manager as a Matryoshka: pull out of the hat one of the puppets

Format: Pecha Kucha

Category: Case Study

Topic: Research Cycle Support Services (Post-Award)

After the first Pecha Kucha on “Research Manager as a Matryoshka? What is behind the research manager profile?” (2023), this second appointment aims to consider one of the several Matryoshkas: a specific case on privacy issues in the post-award phase to figure out the potential RM’s roles.

Stepping stones to Europe

Adding value inspired by design thinking

Format: Pecha Kucha

Category: New Initiative

Topic: Research Cycle Support Services (Pre-Award)

Who has not experienced submitting project proposals poorly prepared! So; how can we, as RMA, help the proposers to develop the project idea? Our ambition is to offer workshops where we explore and work with the development of project proposals. The process to be facilitated using recognized tools.

Supporting the development of young researchers

PhD Support Structure – RMA helping the development of young researcher’s career

Format: Pecha Kucha

Category: Good Practice

Topic: Leadership

There is growing concern about research culture and the future of the scientific research workforce. what can research management do to support young researchers?

The CODE PLAN

Organizational evolution plan "CODE PLAN" at ISGlobal, Barcelona

Format: Pecha Kucha

Category: New Initiative

Topic: Professional and Career Development

Defining an evolving organization able to adapting to the new challenges and to provide a comprehensive and multidisciplinary answer to the scientific questions Through the organizational architecture, the culture of the institution and focused on people and teams.

The UNIVE Research Knowledge Community

"Research Knowledge Community" (RKC): organizational “entry point” to bridge the gap between Pre-Award and Post-Award in research management

Format: Pecha Kucha

Category: New Initiative

Topic: Operations and Planning

The Research Knowledge Community (RKC) aims to bridge the gap between university offices through a process and result-oriented approach. It establishes a shared language among various areas of expertise and brings together professionals (RMA) involved in the Research Services value chain.

The cross-cutting for the RM in medical field

The cross-cutting aspects of research in the medical field that enrich the role of the RM

Format: Pecha Kucha

Category: Case Study

Topic: Professional and Career Development

In this abstract we would like to illustrate the challenges that Research Managers at the University of Bologna have encountered while managing projects related to the medical field and how these cross-cutting aspects enrich the career of the RM

Unlocking Horizon Europe

Unlocking Horizon Europe: Navigating Opportunities and Challenges for New Zealand Research Organisations

Format: Pecha Kucha

Category: Other

Topic: Operations and Planning

In 2023 New Zealand became associated with Pillar 2 of Horizon Europe. While this step opens significant opportunities for research organisations, it also ushers in a set of challenges. Institutions must take a strategic and long-term approach to succeed in the Programme as an Associated Country.

Unpacking Reporting in Horizon Europe

Unpacking Reporting in Horizon Europe - A Comparative Analysis with H2020

Format: Pecha Kucha

Category: Other

Topic: Research Cycle Support Services (Post-Award)

This session is crafted to provide an overview of the Horizon Europe project's reporting procedure, empowering seasoned RMAs to identify the contrasts with past practices.

Winning NIH grants: how to make a start?

Deciphering the NIH grant process and driving your researchers to US-government health awards

Format: Pecha Kucha

Category: New Initiative

Topic: Research Cycle Support Services (Pre-Award)

Biomedical research institutions know how prestigious it is to win NIH-National Institutes of Health awards (US), but can fear the complexity of its grant process. This presentation aims to give clues to RMAs that are not familiar with NIH funds but want their institutions to go for it.

#DiscussAI National Conversation on AI

#DiscussAI: Learnings from a National Conversation on Artificial Intelligence

Format: Poster

Category: Good Practice

Topic: Open Science

This poster will take the example of #DiscussAI, the overarching identity implemented to oversee a national conversation on Artificial Intelligence (AI) in Ireland.

AI Uptake in Research Management: A Year in Review

Assessing the Evolution of AI Tool Adoption in Research Management: A Comparative Study Between EARMA 2023 and EARMA 2024

Format: Poster

Category: Case Study

Topic: IT Systems and tools supporting RMA now and in the future

In 2023, SDU RIO's EARMA poster revealed limited AI use among research managers. This year, we revisit these findings with a hybrid poster, aiming to capture any changes in AI adoption. Our 2024 poster will include real-time digital data collection for immediate analysis.

AI-Enhanced Funding Strategies for Horizon Europe

Enhancing Research Funding Acquisition: AI-Driven Strategies for Horizon Europe Opportunities at the University for Continuing Education Krems

Format: Poster

Category: New Initiative

Topic: IT Systems and tools supporting RMA now and in the future

At the University for Continuing Education Krems, Austria, we assessed Horizon Europe funding strategies in 2022/2023. To aid researchers, an AI tool will extract keywords from databases and suggest suitable calls for efficient proposal planning.

Arriving at the Starting Line

Your transition into Project Management - a Guide

Format: Poster

Category: Good Practice

Topic: Research Cycle Support Services (Post-Award)

Many project managers 'fall' into their position, coming from a variety of backgrounds. Here, we compile resources for getting started so you can begin the project race equipped with tools for success.

Better together

Better together: Building a RM community to survive in the “research jungle”

Format: Poster

Category: New Initiative

Topic: Professional and Career Development

Research Support Ecosystem at the UNIBO consists of a centre-periphery model, with a central structure providing specialized consulting to departmental RM staff. In such complex scenario, RM community is fostering the growth of a piloting network where professional development is in the spotlight.

Building systematic proposal preparation process

Case experience of pre-award support for a coordinated Horizon Europe proposal

Format: Poster

Category: Good Practice

Topic: Research Cycle Support Services (Pre-Award)

Relevant EU funding calls should be identified even years before, but researchers are busy. How to overcome the challenge of preparing ahead? Focusing on a recent coordinated proposal case, we present the pre-award process facilitating a more systematic approach to applying Horizon Europe funding.

Certified Project Manager online course

Certified Project Manager online course supporting R&I work in a Finnish UAS

Format: Poster

Category: New Initiative

Topic: Research Cycle Support Services (Transversal)

This presentation will show how research support services can support R&I project managers more effectively and with limited resources.

Creating sustainability plans: where to start?

Simplified procedures to identify a portfolio of results for dissemination and exploitation at early stages of a project.

Format: Poster

Category: Case Study

Topic: Research Cycle Support Services (Post-Award)

The design of a ustainability plan to ensure the continuation of activities after the end of a project funding is essential. Establishing a working group, defining the strategy, milestones, meeting schedule as well as settling the principles on how to work are essential to carry out this activity.

Cultivating the Projects Unit talent

Cultivating the Projects Unit talent: Institutional Strategy and Career Development in Sync.

Format: Poster

Category: Case Study

Topic: Professional and Career Development

The career development of the Projects Unit team (research managers and administrators) is a core element of the Unit's strategy, which in turn is aligned with the overall institutional strategy.

EDI and the Research Support Office - a model

A practical model for how Research Support Offices can understand and implement diversity and internationalisation

Format: Poster

Category: Other

Topic: Operations and Planning

Equality, Diversity and Inclusion (EDI) and internationalisation are complex matters, and the RSO won’t be responsible for how their organisations engage with all these complexities and challenges. This poster presents a model for how RSOs can approach the topic in a structured way step by step.

ERA-wide landscape of Research Management

Our journey to create a common definition, terminology, categorisation, professional development and skill matrixes at the European Level in RM ROADMAP

Format: Poster

Category: New Initiative

Topic: Professional and Career Development

The poster aims to provide an overview on the current state-of-the-art of the profession of Research Management (RM) within the European Research Area (ERA). The investigation is being carried out in the frame of the project RM ROADMAP to enhance awareness and recognition of the profession.

EUROLIFE: experiences from a EU university network

EUROLIFE: sharing >20 years of experiences with a collaborative network of European universities in life sciences and the role of RMA’s in such an alliance

Format: Poster

Category: Good Practice

Topic: Collaboration and Strategic Alliances

The presenters will share their experiences with stimulating >20 years of European collaboration between 9 partner universities, covering the activities / successes, the organizational structure and the role of RMA’s in such a network.

EUROPEAN RESEARCH THURSDAYS

THE TRAINING PROGRAMME ON HORIZON EUROPE ORGANISED BY UNIVERSITA’ CATTOLICA DEL SACRO CUORE FOR ITS RESEARCHERS ACROSS DIFFERENT CAMPUSES

Format: Poster

Category: Good Practice

Topic: Research Cycle Support Services (Transversal)

Along with the start of the Horizon Europe Programme Università Cattolica initiated a new info/training programme named “I giovedì della Ricerca Europea”. The poster includes a deeper analysis on how the programme has been organised and additional analysis on the researchers participation.

Empowering Patient Participation in Basic Research

Empowering Patient Participation: Challenges and Strategies in Basic Research

Format: Poster

Category: Case Study

Topic: Open Science

Meaningfully engaging patients throughout a project’s lifespan is a large challenge. We want to showcase the struggles, strategies, and successes from the patient advisory board (PAB) of the iPSpine project, early stage research aiming to develop a new therapy for chronic lower back pain

Empowering citizen scientists in mental health

Deciding with you, not for you: empowering young people as citizen scientists in youth mental health research

Format: Poster

Category: Good Practice

Topic: Open Science

In mental health, trust and open dialogue are vital for citizen-researcher collaboration; however, empowering young people as citizen scientists in this field presents unique challenges. In this poster, we present Youth-GEMS' best practices for citizen science within mental health research.

Entrepreneurship collaboration projects.

Entrepreneurship collaboration projects with companies and authorities in Estonian Maritime Academy.

Format: Poster

Category: Good Practice

Topic: Collaboration and Strategic Alliances

Collaboration projects with companies and authorities in maritime sector are highly important. Especially as Estonia is a small country, all contacts and links are vital to the industy. Adminsitrative process in university, challanges, lifecycle and how we can improve current procedures. Case study

Ethics in Grants Applications: Tools for Research

Ethics in Grants Applications: Tools for Research

Format: Poster

Category: Good Practice

Topic: Research Cycle Support Services (Pre-Award)

Research projects now emphasize ethics in grant applications, especially in human research, data collection, animal experiments, international collaborations, environmental impact, and civil applications. A poster presents tools from Institut Pasteur Paris to aid Research Managers and Administrators

Evidencing Impact: who has the magic bullet?

How can RMAs best support researchers with evidencing the economic and societal impact of their research

Format: Poster

Category: Good Practice

Topic: Research Cycle Support Services (Transversal)

This 3interactive session will explore how RMAs can support academics with one of the most challenging aspects of the research impact lifecycle: evidence. Identifying the common challenges, the session provides examples and suggestions from the RMA 'hive mind' on methods that have worked (or not!)

Evolution of RM profiles in ISGlobal

Evolution of Research Managers profiles in ISGlobal

Format: Poster

Category: Good Practice

Topic: Professional and Career Development

ISGlobal has been in continuous evolution and growth since its creation. As a result of this growth, the Projects Unit has grown in terms of FTE but not only in the total number of personnel but also in the different profiles, turning in more specialized people who are managing research

Female leadership in research and higher education

Female leadership in research and higher education institutions in Portugal: the case of the University of Beira Interior

Format: Poster

Category: Case Study

Topic: Leadership

This study presents the scenario of female leadership in research and higher education institutions. Women status in managing research, leading scientific projects, being editors and reviewers in international journals or having duties as corresponding author will be depicted.

GEMSTONE:Enhancing Research Support Services

Towards European Integration in Research Management

Format: Poster

Category: Case Study

Topic: Collaboration and Strategic Alliances

Enhancing Research Support Services through Mapping Exercise

Gender Equality in Research Governance of IRCCS

Improving gender equality in the Research Governance of Italian Research Hospitals

Format: Poster

Category: Good Practice

Topic: Open Science

Research Governance promotes by RMAs must support gender equality policies. RMAs of IRCCS hospitals have to explore the state of art of the cultural and educational path in line with European regulations and they have to monitor improvement and to set future priorities and goals.

Getting Bang for Your Buck at Pre-Award

Getting Bang for Your Buck at Pre-Award: New Practices and Tools for Proactive Awareness Raising

Format: Poster

Category: Good Practice

Topic: Research Cycle Support Services (Pre-Award)

The funding world is a jungle of possibilities, and there is no consensus on best practices to connect researchers to funding opportunities. Our poster outlines DTI’s awareness raising processes, aiming to start a conversation with EARMA delegates and raise the bar across the profession.

How to empower would-be Scientrepreneurs

Increase Entrepreneurial awareness among academics - a Research Department Perspective

Format: Poster

Category: New Initiative

Topic: Research Cycle Support Services (Transversal)

In accordance with ERA’s Policy Agenda 2022-2024, we aim to encourage knowledge valorisation, notably through leverage of the commercial potential of scientific achievements. This, notably by training scientists to adopt an Entrepreneurial spirit and detect market opportunities.

How to motivate researchers to go European?

How to motivate researchers to apply for European funding?

Format: Poster

Category: Other

Topic: Research Cycle Support Services (Pre-Award)

Presentation of analysis comparing Czech national and European grant schemes in terms of the success rate of applicants and volume of funding. Results will be used to develop an incentive scheme to motivate researchers at Faculty of Medicine, Masaryk University to apply more for European funding.

Implementing CoARA in UAS

Implementing CoARA in Universities of Applied Sciences: Case Haaga-Helia UAS

Format: Poster

Category: Case Study

Topic: Leadership

This poster presents CoARA implementation in one UAS from Finland. It shows how the CoARA agreement can be implemented in research organisations where innovation and development activities play an important role, thus providing an example on how to valorise diverse research activities and outputs.

Insights into DEI in the global research community

None

Format: Poster

Category: Other

Topic: Operations and Planning

This poster summarises the key findings from a review of diversity, equity and inclusion in the global research community, including: the barriers and challenges to greater DEI, researcher perceptions on DEI initiatives, and the role of institutions.

It’s time for researchers to meet Citizen Science!

Institutional changes to embed Citizen Science in RPOs: the case of UniSR as an Implementer partner of the European project TIME4CS

Format: Poster

Category: Case Study

Topic: Open Science

The Horizon2020 "TIME4CS" project focuses on facilitating the organisational transformation needed to support CS in RPOs.

JoRMA

The Journal of Research Management and Administration

Format: Poster

Category: Other

Topic: Professional and Career Development

JoRMA is an international peer-reviewed journal aimed at those interested in the management of research in any sector or organisation. We publish articles, essays, and papers covering all aspects of research management and administration. It is a diamond open access (free to publish & read) journal

Looking into the Future of Research Managers

Looking into the Future of Research Managers

Format: Poster

Category: New Initiative

Topic: Professional and Career Development

The role of research managers has undergone transformation over the past few decades. We think that this role will evolve further. By surveying and interviewing TU Delft research managers, we explore how they perceive the changes ahead, and predict how these changes will impact their future.

Multi-institutional research management

Navigating multi-institutional and multi-disciplinary research management: The iCRAG experience

Format: Poster

Category: Good Practice

Topic: Operations and Planning

Challenges and successes in multi-institutional and multidisciplinary research management: the experience of a Research Centre Operations Team

Postdoc policy - lessons learned

Implementation of the Postdoc policy in University medical centre - challenges and successes

Format: Poster

Category: Good Practice

Topic: Operations and Planning

Developing and implementing postdoc policy in University medical centre involves multiple stakeholders, including academics, HR, finance, and department heads requiring a scale of competences for RMA. We will discuss best practices, pitfalls, and necessary skills in the presentation.

RIS Synergy Data Flows

How to model data exchange across different research information systems

Format: Poster

Category: Case Study

Topic: Research Cycle Support Services (Transversal)

The RIS Synergy project creates standardised open-access interfaces between the research information systems of funding organisations, research institutions and the public administration. The poster details data flows of the interfaces realised in RIS Synergy along the entire research life cycle.

RM opportunities across Europe

Professional development opportunities for Research Managers across Europe

Format: Poster

Category: New Initiative

Topic: Professional and Career Development

RM Roadmap's initial findings outline professional development opportunities for Research Managers in Europe, categorized into five main areas: Training, Mobility, Networking, Funding, and RM Networks.

RMA Comprehensive training plan

A Comprehensive training in European R&I Poject’s Management in Catalonia

Format: Poster

Category: New Initiative

Topic: Professional and Career Development

A visual presentation of a comprehensive training plan for European projects' management. Designed by RPOs and RFOs to strengthen the management capacity of Catalan institutions. Addressed to candidates with short experience as RMA, who can choose their own learning pathway.

SDUpro and Power BI

How to display the external economy at NAT, SDU

Format: Poster

Category: Other

Topic: Open Science

My work is to take care of a database where all applications for funding as well as grants are registered. With my poster I show with Power BI it is easy to show how much money each institute has received from with funders.

SOILBIO: CSIC's Global Soil Research Initiative

SOILBIO: Advancing Sustainability and Global Collaboration across Interdisciplinary Soil Research Groups at CSIC

Format: Poster

Category: Case Study

Topic: Operations and Planning

SOILBIO, CSIC's initiative, unites soil science groups in Spain, enhancing collaboration and funding, bridging academia-industry connections. Despite challenges, it's committed to global soil research excellence. Poster presentation outlines its path.

Small steps, big goals

Small steps, big goals - Reshaping the structure of Project centre at the Slovak University of Technology in Bratislava

Format: Poster

Category: Other

Topic: Research Cycle Support Services (Transversal)

CEPSIT – Center for European Projects, Cooperation, Innovation and Tech Transfer is a new structure uniting Project centre, Technology Incubator and Tech Transfer office under one roof in the Slovak University of Technology in Bratislava. In this poster we will present the long road to CEPSIT.

Spotlight on Research Equipment and Facilities

Evaluate and showcase your institutional Research Infrastructure investments

Format: Poster

Category: New Initiative

Topic: Operations and Planning

Research Infrastructures (RIs) are vital inputs for innovation and talent attraction, yet proving their impact is challenging. Our AI-driven approach helps institutions manage RI data and demonstrate their research contribution. Explore Elsevier's Equipment Monitor service in this poster.

Succeed and Lead

Striving for academic, research and career development in a postdoctoral programme: Acknowledging transitions

Format: Poster

Category: Good Practice

Topic: Research Cycle Support Services (Transversal)

The purpose of this paper is to share the design, development and implementation of a postdoctoral program aimed at developing leadership, enhancing research performance and supporting the career development of early-career PDRs.

The CHC Grant Management Team at Helmholtz Munich

The Computational Health Center Grant Management Team at Helmholtz Munich

Format: Poster

Category: New Initiative

Topic: Operations and Planning

We recently built a new, department-oriented grant management team, and would like to network with other science managers working on similar topics across Europe

The Open Innovation in Science (OIS) Impact Model

Planning and evaluating the impact of collaborative research: The OIS Impact Model

Format: Poster

Category: New Initiative

Topic: Research Cycle Support Services (Transversal)

The OIS Impact Model is a tool which can be used to plan, communicate and assess the outcomes of active citizen involvement in collaborative research regarding changes in personal awareness and competencies, behaviours and life circumstances of all those involved.

The role of the Experimental Coordinator

Harnessing the Potential of Experimental Infrastructure in Research Projects

Format: Poster

Category: New Initiative

Topic: Research Cycle Support Services (Transversal)

Individual Research projects and their host organisations invest heavily in state of the art experimental infrastructure throughout the life cycle of a research project. The role of an Experimentation Infrastructure Coordinator can build and leverage this capacity across an organisation.

Turning Research into an Awarded Proposal

Navigating Success: Preparing and submitting a successful proposal for a catalan prize call for a patented instrument from the Institute of Materials Science of Barcelona (ICMAB-CSIC).

Format: Poster

Category: Case Study

Topic: Operations and Planning

The NANOPTO research group at ICMAB presented the project "SOLS” to the Catalan Efficiency cluster call. This successful case can be directly related to the field of RMA and it demonstrates the critical role that RMA plays in facilitating and supporting research initiatives within a research group.

Twinning for RMAs career development

Twinning and its potential for RMAs career development: Case study based on the CANVAS project

Format: Poster

Category: Case Study

Topic: Collaboration and Strategic Alliances

The presentation will outline the approach of the EU-funded Twinning project "Enhancing Cancer Vaccine Science for New Therapy Pathways" (CANVAS) conducted in the frame of the Twinning call of Horizon Europe with regard to exchange of good practice and improvement of research mgt skills.

United to boost regional international research

Beyond GO_HERO: positioning the Catalan regions of Girona-Tarragona-Lleida in the European Biomedical landscape. The internationalization process of 3 biomedical institutes: IDIBGI, IISPV & IRBLleida.

Format: Poster

Category: Case Study

Topic: Collaboration and Strategic Alliances

In 2019, IDIBGI, IISPV and IRBLleida joined efforts to become benchmarks in their strategic international research areas, allowing staff professionalization and increasing the competitiveness of their research thanks to the GO_HERO project. Now, a quantum leap is expected through the Beyond GO_HERO.

Visual time & strategy project planning

How to visually represent a proposal drafting in terms of structure and time

Format: Poster

Category: Good Practice

Topic: Research Cycle Support Services (Pre-Award)

This poster provides a reference method for activity deployment during the proposal preparation: (1) administrative activities, (2) writing aspects, (3) budgeting issues, (4) consortium management; to strategically sketch a project idea and meet the proposal submission deadline in time.

With each brick laid, a path to achievement is paved.

Project office of Tomorrow: Catalyst for collaboration and success

Format: Poster

Category: 2. Theoretical

Topic: Operations and Planning

The Slovenian Forestry Institute is a public research institution specialized in the research of forests and environmental aspects. It intends to establish a project office with funding from the project "Collaboration for Strengthening the Performance of Project Offices (SKUPP)," co-financed by the Republic of Slovenia, the Ministry of Education, Science and Sport, and the European Union - NextGenerationEU. . The essence of the project office at the institute is to ensure the efficient implementation and management of projects, fostering collaboration and enhancing the overall success of the institute's research activities, with a specific focus on increasing success in applications and execution of projects at the European Union level.

Due to the diversity of funding sources and the need for effective project implementation, the Slovenian Forestry Institute is opting to establish project offices, creating a supportive environment. The institute's funding encompasses resources from the national budget for basic research activities, project funds from national and European sources (e.g., the European Union's Framework Program for Research and Innovation), and funds derived from commercial activities, such as consulting, education, and services, based on their expertise in forestry and the environment. The project office will be crucial for efficient project management and optimal utilization of various financial resources.

‘Is it worth it?’

Learnings from a managed MSCA PF process

Format: Poster

Category: Case Study

Topic: Research Cycle Support Services (Pre-Award)

Since 2021, the Research Development Team (RTD) in the ADAPT Centre has been running a managed MSCA PF process to recruit and train applicants, with a view to increasing application numbers and influencing the success rate of proposals. While an informal reflection of the process was carried out pos