• 17 Sep 2014 3:19 PM | Emma Lythgoe (Administrator)

    Senior Adviser in Research Funding - Position announced on: Sep 5, 2014

    Apply at latest on: Sep 26, 2014

    Fixed-term: Permanent


    Faculty of Biological and Environmental Sciences

    The Faculty of Biological and Environmental Sciences at the University of Helsinki has a staff of close to 500. The Faculty´s annual budget is 40 million euros, of which 45% comes from external funding. The Faculty operates in a research-intensive manner and its researchers are involved in several Academy of Finland centres of excellence in research, and the Faculty has four Academy professorships. The number of postgraduate students is approximately 450 (undergraduate students total 1,800), and the Faculty awards some 50 doctorates each year. The Faculty operates at the Viikki Campus in Helsinki as well as the Lahti University Campus and three biological stations (Lammi, Kilpisjärvi and Tvärminne). The Faculty of Biological and Environmental Sciences wishes to provide optimal conditions for high-quality research. This requires success in the acquisition of external funding. The Faculty of Biological and Environmental Sciences invites applications for the position of Senior Adviser in Research Funding


    for an open-ended contract. The appointee should take up the position as soon as possible, no later than on 1 January 2015. The employment contract will include a four-month trial period. The grant writer must be an expert in biological and environmental sciences who strives to increase the number and success rate of the Faculty´s applications for research funding. His or her primary task will be to assist in the preparation of large applications for research funding, particularly in calls for application that emphasise the utilisation of research results (e.g., the EU and the Finnish Funding Agency for Innovation, or Tekes). The grant writer´s duties will include recognising the researchers with the greatest potential in each application round, supporting them in writing the scientific section of their funding applications and, if necessary, writing texts required for the societal utilisation of research and the non-scientific sections of funding applications. The appointee will also organise workshops related to funding application calls and will coordinate the Faculty´s internal mentoring in the above-mentioned processes. He or she will advise and train researchers in finding funding opportunities, writing competitive applications and planning long-term funding strategies. The grant writer will work on the Viikki Campus and collaborate closely with the staff of both the Faculty of Biological and Environmental Sciences and the University´s Research Services. The successful applicant will be able to present solid evidence of competence in applying for research funding and will have excellent oral and written proficiency in English. To successfully attend to the duties of the position, the appointee must have a doctoral degree, preferably in the biological or environmental sciences, or if he or she has a degree from another field, expertise in the biological and environmental sciences. Business expertise will also be considered an asset. We would appreciate a candidate with a sociable personality, the ability to work independently and show initiative, as well as organisational and teamwork skills. Knowledge of Finnish and international funding instruments and the related decision processes will be a further advantage. The salary will be based on level 10 of the requirement level for personnel in other than teaching and research positions in the salary system of Finnish universities. The total monthly salary will range between 3,613 and 4,801 euros. Applications must be accompanied by a curriculum vitae. Applications addressed to the Faculty of Biological and Environmental Sciences, together with the required enclosures, must be emailed to

    The deadline for applications is Friday, 26

    September 2014 at 15.45 local Helsinki time.

    Further information about the position may be obtained from Veli-Pekka

    Heiskanen, Head of Faculty Administration, tel. +358 2941 57580,, and Floora Ruokonen, Head of Research

    Funding Services, tel. +358 50 311 2534,

  • 12 Sep 2014 3:26 PM | Emma Lythgoe (Administrator)

    Dear members of EARMA

    Subject: Innovation workshop “Smart Communities”

    Dr. Tomita from Kobe University in JAPAN is writing this email.

    In the previous e-mail, we informed you about the The 5th Kobe University Brussels European Centre Symposium on 14 October 2014 to be held in Brussels, organized by Kobe University and co-organized with JEUPISTE.

    Prior to this Symposium JEUPISTE is organizing a workshop (No. 1) on 13 October 2014 in Brussels to discuss best possibilities for building strong partnerships in the research area of Smart Communities.

    The FP7 project, Japan-EU Partnership in Innovation, Science and Technology (JEUPISTE; Grant Agreement No. 609585) is engaged in various activities to reinforce Europe-Japan cooperation in science, technology and innovation (STI), including contribution to STI policy dialogues, information services, organization of seminars, workshops and training courses.

    We now launch a series of Innovation Workshops, aiming at active partnership building through a broad, overarching theme of Smart Communities. This workshop No.1 is twinned with the No.2 planned in Turin on 13 November 2014. While Workshop No.2 will focus on the downstream side of the innovation value chain, getting funding and bringing research results into market (especially in the ICT related fields), Workshop No.1 will look at the upstream side, identification of issues, ideation, and team building. In this workshop, policies related to smart communities of Europe and Japan will be summarized and strategic partnership will be sought through shared ideas and experiences, current collaboration status and future perspectives.

    If you are interested in further details, I refer to the following link:

    I believe that Research Administrators are suitable to attend this workshop. 

    We would be delighted if you could join this workshop to build relationships in the field of Smart communities.


    Yours faithfully,

    Katsuhiko Tomita

  • 11 Sep 2014 4:10 PM | Emma Lythgoe (Administrator)

    On 26 September 2014 the Commission will organise a "coordinators' day" for coordinators of successful proposals. The purpose of the event is to explain the details on the preparation and signature of grant agreements. It will take place in the Charlemagne building in  Brussels from 9.30 to 17.00. It is mainly meant for coordinators of proposals who were invited to prepare a grant agreement but other participants are also welcome subject to the availability of seats. Registration (first-come first-served, priority for persons representing coordinators of successful proposals) is via the following website:

    The agenda is also available there. It will also be possible to follow the event online. The hyperlink to the live stream will be made available on the website a few days before the event. 

    We would be grateful if you could distribute this announcement broadly among your constituencies. As a reference, a News item on the event is available on the Participant Portal (

  • 01 Sep 2014 6:15 PM | Emma Lythgoe (Administrator)

    Dear colleagues,

    after the successful 1st and 2nd call for STSM applications, we are pleased to announce the launch for the 3rd call of STSM (short term scientific mission) applications. The deadline for applications is on October 1, 2014. Please note that the first year of COST BESTPRAC ends on November 30. All STSMs have to be finished and the report has to be approved before November 30. So, STSMs shall not end later than November 15.

    Short Term Scientific Missions (STSM) are aimed at supporting individual mobility and at strengthening the existing networks and fostering collaborations by allowing scientists to visit an institution in another participating COST Country or an approved NNC institution or an approved IPC institution. A STSM should specifically contribute to the objectives of the COST Targeted Network.

    Applicants who are early stage administrators, representing the target group of BESTPRAC and coming from so-called inclusiveness countries are particularly encouraged to submit a STSM application. All other participants of BESTPRAC interested in a STSM are, of course, also very welcome to submit a STSM application.

    Detailed information on the aims of STSMs and application procedure is available at
    In the internal area of the BESTPRAC webpage you can access the previous applications as reference. (Username: bestprac, password: !tn1302!)

    Please distribute this information also to any of your young colleagues who might interested in a STSM.

    We are looking forward to receive many interesting STSM applications by the deadline.

    Best regards,
    Martina Pöll

    PS: I will be on holidays on September 22 - October 3. In case of questions concerning your STSM, please contact me in due course.

    Mag.(FH) Martina Pöll

    Technische Universität Wien
    Institut für Mechanik der Werkstoffe und Strukturen

    Vienna University of Technology
    Institute for Mechanics of Materials and Structures

    Karlsplatz 13, 1040 Wien

    Tel: (++43 1) 58801 20211
    Fax: (++43 1 ) 58801 920211

    DVR: 0005886

  • 29 Aug 2014 4:40 PM | Emma Lythgoe (Administrator)

    EARMA Conference 2015

    Global Outreach: Enabling Cultures and Diversity in Research Management and Administration

    Please submit your topic proposals until November 3 2014,

    The topic-submissions tool on the new conference website is ready to receive your proposals.

    The 21st Annual Conference of the European Association of Research Managers and Administrators (EARMA) will take place from the 28th of June to the 1st of July 2015 at Leiden University, Leiden, the Netherlands. Leiden has been a leading centre for education and research since 1575 and is celebrating its 440th birthday.

    The EARMA conference welcomes topic proposals, which support and exemplify the broad nature and cultural diversity of research itself and which add to the professional development and competency of research managers. It also encourages topics, which support collaboration of different kinds and between different types of partners. We also have new tracks, which include support for generic skills and competency with software and other tools needed for professional research management.

    Before submitting your proposal, please consult the conference website for instructions and ideas. We look forward to receiving your topic proposal.


    David Lauder chair ACC

    Anna Groeninx van Zoelen Local Organisor.

  • 26 Aug 2014 6:48 PM | Emma Lythgoe (Administrator)

    Dear Earma,

    I hope you don’t mind me sending this email but IRN Research is an independent research company in the UK and we are running a research project where we are looking for feedback from research administrators and managers in universities and other institutions. The research has been commissioned by Jisc ( and we are looking for as wide a range of responses as possible. I wondered if you could circulate details to your members, or maybe there is someone in your organisation who would be interested in contributing?

    The aim is to find out what routes researchers and research administrators use to find participants for research studies and clinical trials. The specific aim of the research is to explore the opportunities for the JISC-funded (CFP) going forward.

    There are two ways in which individuals can take part in the research:
    1. They can email me at if they would like to take part in a short telephone interview (10-12 minutes) on their use of recruitment methods and services, and perceptions of the various ways of recruiting participants for projects. An incentive of a $20 Amazon gift card will be given to all interviewees and IRN Research will also make a donation to Save the Children.
    2. If by any chance they have used CFP we would like them to complete the online survey at the link below and we will donate to Save the Children for every completed survey. There is also an invite at the end of the survey to take part in a telephone interview with an incentive of a $20 Amazon gift card for every interviewee:

    All responses will be treated in the strictest confidence and anonymised and responses will only be used to produce top-line results for a research report to be presented to Jisc. No contact details or responses will be passed to anyone else.

    Anything you can do to spread the word about the research would be greatly appreciated and if you have any questions on the research, or would like me to set up a specific invite for your members to be used in any emails/postings you want to send out, then please let me know.

    Thank you.

    Best Regards,


    Dr David Mort
    IRN Research (trading name of IRN Consultants Ltd)
    60 Eastern Green Road, Coventry CV5 7LH, UK
    Mob: +44(0)07905 239599
    Head Office: +44(0) 121 635 5210

    Registered in England and Wales – Company No 06641213

  • 13 Jul 2014 4:34 PM | Emma Lythgoe (Administrator)

    The Tallinn conference presentations slides can be found here:

  • 23 Jun 2014 6:14 PM | Emma Lythgoe (Administrator)

    Please click here to see the report of the elected auditors for the members of EARMA, 2013.

  • 16 Jun 2014 7:09 PM | Emma Lythgoe (Administrator)

    Hereby we are pleased to send you the links to the documents for the General Assembly at 17:00 on the 1st July 2014, at Tallinn University, Tallinn, Estonia.

    EARMA Annual Report 2013
    CV´s and presentations

    Anne Katrin Wereskiold Additional Document

    Jan Andersen Additional Document

    Susi Poli - Additional Document

    Treasurer Report
    ACC report
    PDWG report
    ERAWG Report

    All the documents are available on the EARMA website, and will not be distributed physically at the conference, so please bring your own copy.

    We look forward to seeing you in Tallinn!

    On behalf of the EARMA Board
    John Donovan, EARMA Chair

  • 29 Apr 2014 6:43 PM | Emma Lythgoe (Administrator)
    General Assembly 2014

    The 20th Ordinary General Assembly of EARMA, will be held on the 1st of July 2014 17.00-­‐18.00 at Tallinn University in conjunction with our Annual Conference.To find out more about the range of opportunities to get involved in EARMA for the benefit of your professional career and of course for EARMA, please take a look at the agenda and see how you can contribute.There are the following calls:-­‐
    - EARMA Board members,

    - Auditors,

    - members of the Annual Conference Committee

    - members of Professional Development Working Group

    - members of the ERA Working Group

    - For the hosting of the Annual Conference 2017

    Please note the deadline for all calls has been extended until the 8th of June 2014. Please follow the guidelines set forth in the agenda.

Karlsruhe Institute of Technology (KIT) Advanced Training Centre (FTU)
Research Professional is  EARMA’s Official Media Sponsor. 


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