• 08 Feb 2017 1:22 PM | Emma Lythgoe (Administrator)

    EARMA Call for Professional Trainer of Trainers1

    8 February 2017

    EARMA represents the community of Research Managers and Administrators (RM&As) in Europe. 

    EARMA, in association with its sister professional associations, through its professional development programme promotes the continuous career enhancement, progression and professionalisation of its members. EARMA, has the mission of bringing the research administration and management profession to a European recognized standard.

    As part of its improvement of services for its certification programme, EARMA is currently looking to improve the quality of the delivery of workshops to ensure effective training sessions. As part of this, we are inviting bids from Facilitation experts (Trainer of Trainers). 

    EARMA´s Overall Goals for securing the quality of the training are:

    1. Secure consistency across all workshops, webinars and other activities
    2. Secure consistency defined learning outcomes for the different modules
    3. Secure consistency between what is delivered and expected during the activities in the modules and how the students are assessed
    4. Improve mutual learning and understanding between organisers, different presenters as well as assessors.
    5. Improve the quality of learning techniques and secure active student involvement
    6. Report to EARMA´s Professional Development work group regarding progress and issues.

    We require the successful bidder to demonstrate the ability to meet the challenge to train experienced trainers.

    It is envisaged that the train the trainers workshop will be delivered in Brussels in May 2017 with the possibility that the workshop could be run again.

    Each tender should specify the following:

    • Description of Services to be delivered
    • Price for the design of the framework for training the trainers.
    • Price for the delivery and preparation of the train the trainers workshop

    The content of the framework will be owned by EARMA.

    Any previous experience of working for a membership association or similar organisation would be desirable.

    The tender shall be sent to by the 1st of March 2017 and you are welcome to contact Ragnar Lie, Chair of the Professional Development work group for additional information.

    For the EARMA Board

    John Donovan

    Call for Trainer of Trainers 2017.pdf

    1 This call may be subject to change – if you want to be updated on the call-text send a mail to

  • 26 Jan 2017 11:42 AM | Emma Lythgoe (Administrator)

    Announcement to members from John

    I am delighted to announce that Mr Nik Claesen will commence as EARMA’s Managing Director on 1st March 2017. Nik has been recruited following a highly competitive open advertisement. This is a really exciting time for EARMA and Nik’s appointment will enable EARMA to deliver on its strategy and take the organisation on to the next stage of its development.

    Nik has a wealth of experience of both EARMA and research management and administration. Many of you may already know Nik from the EARMA organisation, his work on the Professional development working group and the COST BESTPRAC network. Nik has been the manager of the European Liaison Office of Brussel University (VUB) for the past 6 years and worked as a bid consultant at the Programme Management Office of Imperial College in 2015.

    I’m sure you’ll join the EARMA board and I in wishing Nik every success in this new and challenging role. I look forward to introducing Nik to you all personally at the EARMA general assembly in Malta on 24th April.

    John Donovan
  • 19 Dec 2016 1:41 PM | Emma Lythgoe (Administrator)

    Website Designer for EARMA public website  [1]

    19 December 2016

    EARMA represents the community of Research Managers and Administrators (RM&As) in Europe. EARMA has around 200 individual Members and 100 Institutional Members, so the expected number of users is around 1000 persons and growing.

    The EARMA Website (  provides a public face of EARMA, presenting news, blog, events, membership information and general information about EARMA.

    EARMA, as part of its improvement of services to members, is currently rebranding the corporate image and upgrading its web services. As part of this, we are inviting bids from professional web designers.

      In particular, we require the successful bidder, in consultation with the EARMA Communications work group, to carry out the following:

    • Using the new EARMA logo and design style guidelines rebrand the complete public EARMA website. This would require
    • The development of a prototype of the new EARMA Web pages.
    • A complete redesign of the home page with the aim to improve the user experience for our members and potential members.
    • Transfer of the approved prototype to the live site.


    The successful bidder will work with WordPress together with our chosen CMS, Wild Apricot, to modify existing templates for a re-designed look and feel on the basis of the existing corporate colours and logo. It is envisaged that a prototype of the new pages would be ready to launch in time for our Annual Conference in Malta starting on the 24th of April.


    Each tender should specify the following:


        Price for completion of the prototype, design, construction

        Price for transferring the prototype into the new site (estimate in hours)

        Previous experience of web design, including samples of their work


    Any previous experience of working for a membership association or similar organisation would be desirable.


    The tender shall be sent to no later than the 18th of January. You are welcome to contact Anne Katrin Werenskiold, Chair of the communications work group for additional information.


    For the EARMA Board

    John Donovan



    [1] This call may be subject to change – if you want to be updated on the call-text send a mail to

  • 27 Sep 2016 4:53 PM | Emma Lythgoe (Administrator)

    Call for Topics now open for 2017 Annual Conference in Malta

    The EARMA Annual Conference Committee seeks current and thought-provoking topics and speakers who can engage their audiences with quality-driven content in lively and informative discussions.  As well as our core of active contributors, we particularly welcome submissions from new speakers.

  • 06 Jun 2016 3:10 PM | Emma Lythgoe (Administrator)

    EARMA Annual General Assembly 2016 Documentation

    The documents for the EARMA Annual General Assembly 2016 are now available here.

    The Annual General Assembly will be held on Monday the 20th of June 2016 at 17:00, in the Stora Salen room in Kulturens Hus, Lulea, Sweden.

    All the documents are available on the EARMA website, and will not be distributed physically at the conference, so please bring your own copy.

  • 27 May 2016 10:11 AM | Emma Lythgoe (Administrator)

    The Impact of EU funded research

    New insight on the impact of Horizon 2020 & EIT for economies and societies.

    8 June 2016


    Target audience: 

    Science Policymakers Science Assessment experts University strategists University data providers Science funders

    Please see the programme.


  • 27 May 2016 9:55 AM | Emma Lythgoe (Administrator)
    Impact of Science 2016

    Governmental and institutional methods to advance the societal impact of science 

    9 and 10 June 2016 


    Target audience:

    • Science Policymakers
    • Science Assessment experts
    • University strategists
    • University data providers
    • Science Funders

    Please see the programme.


  • 27 May 2016 9:16 AM | Emma Lythgoe (Administrator)

    Research Managers Workshop, Hosted at the University of Hull 15th – 17th June 2016

    Following the success of the ‘Research funding support’ event held in Utrecht last June I am delighted that our application to the Utrecht Universities Network ( for funding to run a second event for research managers and administrators has been approved. 

    The event will be hosted at the University of Hull in the UK.  Registration will take place from 9am on Wednesday 15th and the event will close mid afternoon on Friday 17th June 2016.  The programme will incorporate suggestions made at the previous event and will include presentations, discussions, updates on latest developments and sharing of good practice on various themes including:


    ·       Open access;

    ·       Data management;

    ·       Impact in research;

    ·       Research project case studies;

    ·       Broadening international research partnerships.


    This will be a small informal style workshop and we currently have international delegates coming from Germany, the Czech Republic, Denmark, Slovenia, Lithuania, Romania, Finland, the Netherlands, and Estonia.  We are able to offer a small number of places on the event to universities who are not members of the Utrecht Universities Network (without charge), hence this invitation to EARMA members.

    Some delegates are planning to attend the EARMA conference the following week (20th to 22nd June) so we will be making arrangements to travel as a group to Sweden. 

    If you would like some information about our University and the local area please take a look at:






    and to book your place on the event or discuss any aspect of the workshop please contact Pam Jackson (pam,

    For more information click here.

  • 23 May 2016 10:35 AM | Emma Lythgoe (Administrator)

    Interactive workshop on US federal funding opportunities for international researchers

    Friday 10 June 2016, 10.00 – 16.00 hrs

    University of Glasgow: Sir Charles Wilson Building, University Avenue, Glasgow

    This event, hosted by Glasgow University’s EU and International Research Support Team and part-funded by EARMA (the European Association of Research Managers and Administrators) will focus on US funders which award research grants directly to non-US institutions and is intended primarily for researcher support staff but will also be of interest to PIs.

    The objectives of the workshop are to provide you with:

    • an overview of the US Federal Research Funding landscape, focussing on
    • National Institutes of Health (NIH)
    • National Science Foundation (NSF)
    • Department of Defense (DoD)
    • an insight to the pre-application stage (funder registration processes and pre-requisites such as ethics review and research integrity systems/processes)
    • guidance on finding suitable funding opportunities (front & back door approaches)
    • instruction on the application processes and format of the main funders
    • proposal writing tips (in the context of US federal funding)

    WORKSHOP LEADER Robert Porter, PhD,

    Places are limited and the workshop includes practical, on-line sessions for which participants will benefit from bringing along a fully charged lap top.

    To register please email Ms Elaine Calder (, stating whether your primary role is research or research support, and whether you are an EARMA member.

    For further information click here.

  • 20 Apr 2016 2:52 PM | Emma Lythgoe (Administrator)
    General Assembly 2016

    According to the statutes article 11.3 the Board announces the Annual General Assembly (AGA) 2016. The 22nd Ordinary General Assembly of EARMA, will be held on the 20th of June 2016 17.00-­18.00 at Kulturens Hus, Lulea in conjunction with our Annual Conference. To find out more about the range of opportunities to get involved in EARMA for the benefit of your professional career and of course for EARMA, please take a look at the agenda and see how you can contribute. 

    This announcement includes calls for;

    EARMA Board members (3 and up to two substitutes),

    1. Internal Auditors, (1)

    2. members of the Annual Conference Committee

    3. members of Professional Development Working Group

    4. members of the ERA Working Group

    5. For the hosting of the Annual Conference 2019

    6. By-laws

    7. Proposals for the General Assembly:

    According to the statutes, GA documents shall be available with at least 14 days notice. That means that the deadline for proposals shall be received by the Board not later than 27th May 2016 to be published on the website 3rd June 2016.

    All communication, suggestions and applications shall be sent to the Board: – not later than 27th May 2016

    Please follow the guidelines set forth in the agenda.

Karlsruhe Institute of Technology (KIT) Advanced Training Centre (FTU)
Research Professional is  EARMA’s Official Media Sponsor. 


EARMA represents the community of Research Managers and Administrators within Europe. Our members work at the forefront of building the European Research Area.


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