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  • 13 May 2016 5:36 PM | Emma Lythgoe (Administrator)

    The University of Luxembourg is seeking to make an appointment within its Research Support Department for the following position:

    Research Administrator with focus on EU Grant-management (m/f)

    • ·        Ref: AC-50009676
    • ·        CDI, 40h/week
    • ·        Employee status


    The incumbent is supposed to provide administrative support for the entity in order to  provide outstanding EU grant management support of 60% of her/his time and for 40% support the process related the External Evaluation of the University’s research activities  in an effective and efficient manner. The incumbent is expected to accomplish and perform administrative organisational tasks as well as to process the correct, timely documentation of files, data and research information.



    • ·        Assist the Head of the Research Support Department with all aspects of the EU grant management procedures, be responsible for pre- and post-award administrative aspects.
    • ·        This includes the preparation and verification of budgets during the proposal, grant submission and grant preparation stages as well as project controlling and preparation of financial reporting during project implementation.
    • ·        Responisble for the implemenation and improvement of good grant administration processes and procedures.
    • ·        Ensure that EU grants are pre-reviewed,submitted and followed-up after after submission.
    • ·        Support EU research activities by collecting information and identifying needs concerning administration of EU funding in order to establish best practice policies and procedures
    • ·        Establish and update coherent central procedures for research data retrieval related to support the External Evaluation of the University’s research activities.
    • ·        Ensure and maintain an overall overview of the data retrieval related to the requirements of the External Evaluation in close cooperation with the central services (HR, Accounting, Library) in compliance with the specific rules and regulations.
    • ·        Contribute to internal cooperation and communication between Research Support Department and other research entities, projects and central services.



    • University degree preferably in management studies or equivalent professional experience in an area relevant to research evaluation
    • Experience of grant administration in a science-/research-based environment
    • Experience with European Commission funding mechanisms, rules and requirements.
    • Experience with the EC reporting tools.
    • Required experience in a similar academic environment or evaluation agency
    • Proven experience in research and project management tools and techniques as well as internet technologies
    • Good command of IT tools for data retrieval and data processing
    • Excellent organisational skills with attention to detail and accuracy
    • High degree of flexibility and ability to prioritise workload, keep deadlines, be able to work on different tasks in parallel
    • Very good communication, organizational and problem solving skills as well as interpersonal skills
    • Excellent command of English and fluent in French and / or German.

    The University of Luxembourg is an equal opportunity employer. Applications will be handled in strict confidence.

    Please apply online by 26th June 2016 via the following link: http://emea3.mrted.ly/122md

  • 13 May 2016 4:52 PM | Emma Lythgoe (Administrator)

    DTU is seeking ambitious individuals for the role of research officers-/fundraisers for the central research support office, Office for Research, with the goal of improving the intake of external financing especially from H2020.

    As an employee at DTU’s Office for Research you will be part of a team that supports DTU researchers in their endeavours to apply for research funding. The team consists of engaged and experienced colleagues that emphasize cooperation, professional discussions and knowledge sharing. The working environment is casual. DTU’s strategy and goals in terms of external financing are ambitious, but leave plenty of room individual initiatives and professional development, as well as the possibility of influencing external finance strategy at DTU.

    DTU’s Office for Research offers a challenging job that provides the opportunity for professional development, a variation of tasks and job that demands a certain degree of independent thinking and taking the initiative. You will work at an internationally leading university where you will be in contact with internal and external stakeholders.

    For further information: DTU.pdf

  • 13 May 2016 4:43 PM | Emma Lythgoe (Administrator)

    Job opening for Senior Grant Adviser at Leiden University

    Luris ( Leiden University)  is looking for an additional Senior Grant Adviser to strengthen the team. The envisioned work area will be the Science Faculty (particularly Mathematics, Astronomy, Physics and Computer Sciences) of Leiden University and the focus will be on supporting collaborative research. This of course includes EU funding, but also Dutch funding programmes. Nevertheless, I would like to bring it to the attention of colleagues in Europe, because upon advertising the position in the Netherlands we did not receive interest from sufficiently senior applicants with a background or experience in the Exact Sciences. Learning Dutch is appreciated, but our communications are mostly in English and the composition of the Luris office is a reflection of the international orientation of Leiden University.


    For Further Information: 

    LURIS vacancy Senior Grant Adviser 16-108 extended.pdf



    Anke Klerkx PhD

    Director of Grant development





  • 07 Sep 2015 11:58 AM | Emma Lythgoe (Administrator)

    The appointee will have a central role in the financial administration, financial reporting and financial control of research projects funded under both the EC Framework Programmes and all non-framework EC programmes. Responsibilities include: monitoring of budgets and financial reports; financial reconciliation of research accounts, co-ordination of the preparation and submission of periodic progress reports, either directly to the EC itself or to other co-ordinators of EC agreements, profiling future expenditure, provision of financial advice and support to project Principal Investigators; liaison with the EC, other EC project co-ordinators and other internal and external stakeholders.

    See job description for further details. Job Description.pdf

    Salary Scale: €41,140 - €56,199 per annum

    Appointment will be made on scale and in accordance with the Department of Finance guidelines.

    Closing Date: 17:00 GMT on Friday, 18 September 2015

    • Applications must be submitted by the closing date and time specified. Any applications which are still in progress at the closing time of 17:00 GMT on the specified closing date will be cancelled automatically by the system. UCD are unable to accept late applications.
    • UCD do not require assistance from Recruitment Agencies. Any CV's submitted by Recruitment Agencies will be returned.
    Application guidelines can be found here.

  • 27 Aug 2015 4:43 PM | Emma Lythgoe (Administrator)

    Research Partners (equivalent to Research Development Manager)

    University College Dublin - UCD Research and Innovation

    Location: Dublin

    Salary: €55,035 to €83,070

    £40,296.63 to £60,823.85 converted salary* per annum

    Hours: Full Time

    Contract Type:  Contract / Temporary

    Placed on: 24th August 2015

    Closes:  4th September 2015

    Job Ref: 007667

    Applications are invited for a number of temporary, 5-year posts as Research Partner with UCD Research and Innovation.

    The Research Partners Group is a newly formed group within the integrated Research and Innovation unit. The role of research partner will drive closer integration between the central unit and the Colleges, Schools and Institutes. It will enhance connectivity, improve two-way communication between the units and embed a greater focus on the strategic development of research in each area. 

    In this, the partner will work closely with senior academic colleagues in their area to identify, shape and implement initiatives relating to strategic priorities and new programme development. The role will provide an important external perspective and will be a point of contact for key industry partners, developing strong relationships with these and with other relevant external stakeholders in Government and its agencies. A number of roles will be recruited and each Research Partner will be assigned an area of responsibility.

    Applications must be made through www.ucd.ie/hr/jobvacancies

    Further details can be found here.

  • 15 Jun 2015 5:48 PM | Emma Lythgoe (Administrator)

    Research Programmes Officer – International Programmes, UCD Research and Innovation (Temporary) 

    Applications are invited for a temporary, 5-year role as Research Programmes Officer – International Programmes with UCD Research and Innovation.

    The Research Programmes Group is a newly formed group within the integrated Research and Innovation unit. The group will comprise of 3 Research Programmes Officers focused on people, international and national programmes as well as the pre-award services team. Each of the Research Programmes Officers will be expert in their area and will provide the organisation with expert direction on the funding programmes that are best aligned with UCD’s objectives. They will work with the pre-award team and the research partners to design new supports for each funding call and will work with the research community to enhance their competitiveness and effectiveness to securing research funding. They will be a primary point of contact for the funding agencies in each of the three areas and will ensure UCD is represented in new programme development and design. 

    See Job Description for further details here.

    2013 (2010) AO1A Salary: €56,058 - €65,000 p.a.

    Appointment will be made on scale and in accordance with the Department of Finance guidelines. 

    Closing Date: 17:00 GMT on 24 June 2015 

    • Applications must be submitted by the closing date and time specified. Any applications which are still in progress at the closing time of 17:00 GMT on the specified closing date will be cancelled automatically by the system. UCD are unable to accept late applications.

    • UCD do not require assistance from Recruitment Agencies. Any CV's submitted by Recruitment Agencies will be returned.

  • 07 Jun 2015 6:19 PM | Emma Lythgoe (Administrator)

    Senior Manager - Research Programmes, UCD Research and Innovation (Temporary)

    Applications are invited for a temporary, 5-year post as Senior Manager - Research Programmes with UCD Research and Innovation.

    The research funding environment has developed significantly in the last number of years. Today’s landscape is categorised by large, complex centre grants that span disciplines, a growing emphasis on international and industry funding sources and increased competition in the research funding environment nationally and internationally. This role will lead a team of experts in the areas of national, international and people-focused funding. This will incorporate activities previously spread through the Institutes and Programmes Team, the EU Team and Research Services Team. The manager will play a leadership role in the Research & Innovation organisation and will be responsible for designing an enhanced service delivery model to ensure UCD’s competitiveness in securing external funding. In addition, they will need to expand the service offering to support UCD’s growing funding level and diversity and in particular will support a significant increase in UCD’s drawdown of funding from the EU.

    2010 (2013) SAO3 Salary: €68,782 - €95,616 p.a.

    2011 (2013) SAO3 Salary: €65,000 - €86,255 p.a.
    Appointment will be made on scale and in accordance with the Department of Finance guidelines

    Closing Date: 17:00 GMT on 19 June 2015

    • Applications must be submitted by the closing date and time specified. Any applications which are still in progress at the closing time of 17:00 GMT on the specified closing date will be cancelled automatically by the system. UCD are unable to accept late applications.
    For further information please click here.

  • 07 Apr 2015 6:07 PM | Emma Lythgoe (Administrator)

    Manager – Office of Marine Research and Development

    As Manager of the Office of Marine Research and Development, you will play a central role in supporting marine and maritime research; leading a team in delivery of the Institute’s competitive marine research funding programme, managing over €8m of research funds annually.

    You will contribute to the Marine Institute’s strategies relating to Marine Research, Innovation and Funding which will aim to maximise the ability to drive Marine Research and opportunities to participate in research programmes. You will provide expertise in the development of Ireland’s marine research and innovation policy.

    To be successful you will have at least five years relevant work experience including proven experience in the development, writing of and implementation of Strategic Plans; experience in managing complex research contracts and a demonstrated background of managing large budgets with demonstrated financial planning skills.

    You will have excellent interpersonal skills, reflected in your demonstrated experience of building and managing credible relationships with national and international stakeholders and government representatives.

    Please download the Job Description for this opportunity from our website at www.marine.ie.

    If you are interested in the role you should send a detailed letter of application and a current C.V. to recruitment@marine.ie or via post to Human Resources, Marine Institute, Rinville, Oranmore, Co. Galway. Please note email applications will only be accepted at the email address above. Applications are not valid until you have received confirmation of receipt.

    All correspondence for this post should quote reference CS - AP/RES - MAR 2015.

    The closing date for receipt of applications is 17:00 on 21 April 2015. Late applications will not be accepted.

    The Marine Institute is an equal opportunities employer.

    Further Information

  • 01 Oct 2014 4:04 PM | Emma Lythgoe (Administrator)

    The Division of Research Services & Career Development at the University of Vienna is seeking a Program Manager for EU Research Projects.

    Full-time position, starting as early as possible.

    This is initially a 12-month contract to cover maternity leave.

    Job Description:

    • Advisory service for researchers in the field of EU Horizon 2020 project proposals
    • Pre-screening of project proposals
    • Monitoring and assistance with budgeting of project proposals
    • Management support regarding project proposals
    • Advice on administrative and financial management of FP7/Horizon 2020 projects
    • Providing targeted information about EU calls and conditions, as well as individual counselling of researchers in the field of EU funding programmes


    • University degree
    • Excellent German and English skills
    • Solid experience of EU project development
    • Solid understanding of international funding options
    • Project management experience
    • Team player, used to working under stress
    • Excellent interpersonal and communication skills
    • High level of attention to detail
    • Excellent computer skills

    Applications including a letter of motivation (German or English) should be submitted via the Job Center to the University of Vienna (http://jobcenter.univie.ac.at) no later than 19.10.2014, mentioning reference number 5282.

    The link to the online job advert (in English and German) can be found here: 


  • 17 Sep 2014 4:17 PM | Emma Lythgoe (Administrator)

    Senior Adviser in Research Funding - Position announced on: Sep 5, 2014

    Apply at latest on: Sep 26, 2014

    Fixed-term: Permanent


    Faculty of Biological and Environmental Sciences

    The Faculty of Biological and Environmental Sciences at the University of Helsinki has a staff of close to 500. The Faculty´s annual budget is 40 million euros, of which 45% comes from external funding. The Faculty operates in a research-intensive manner and its researchers are involved in several Academy of Finland centres of excellence in research, and the Faculty has four Academy professorships. The number of postgraduate students is approximately 450 (undergraduate students total 1,800), and the Faculty awards some 50 doctorates each year. The Faculty operates at the Viikki Campus in Helsinki as well as the Lahti University Campus and three biological stations (Lammi, Kilpisjärvi and Tvärminne). The Faculty of Biological and Environmental Sciences wishes to provide optimal conditions for high-quality research. This requires success in the acquisition of external funding. The Faculty of Biological and Environmental Sciences invites applications for the position of Senior Adviser in Research Funding


    for an open-ended contract. The appointee should take up the position as soon as possible, no later than on 1 January 2015. The employment contract will include a four-month trial period. The grant writer must be an expert in biological and environmental sciences who strives to increase the number and success rate of the Faculty´s applications for research funding. His or her primary task will be to assist in the preparation of large applications for research funding, particularly in calls for application that emphasise the utilisation of research results (e.g., the EU and the Finnish Funding Agency for Innovation, or Tekes). The grant writer´s duties will include recognising the researchers with the greatest potential in each application round, supporting them in writing the scientific section of their funding applications and, if necessary, writing texts required for the societal utilisation of research and the non-scientific sections of funding applications. The appointee will also organise workshops related to funding application calls and will coordinate the Faculty´s internal mentoring in the above-mentioned processes. He or she will advise and train researchers in finding funding opportunities, writing competitive applications and planning long-term funding strategies. The grant writer will work on the Viikki Campus and collaborate closely with the staff of both the Faculty of Biological and Environmental Sciences and the University´s Research Services. The successful applicant will be able to present solid evidence of competence in applying for research funding and will have excellent oral and written proficiency in English. To successfully attend to the duties of the position, the appointee must have a doctoral degree, preferably in the biological or environmental sciences, or if he or she has a degree from another field, expertise in the biological and environmental sciences. Business expertise will also be considered an asset. We would appreciate a candidate with a sociable personality, the ability to work independently and show initiative, as well as organisational and teamwork skills. Knowledge of Finnish and international funding instruments and the related decision processes will be a further advantage. The salary will be based on level 10 of the requirement level for personnel in other than teaching and research positions in the salary system of Finnish universities. The total monthly salary will range between 3,613 and 4,801 euros. Applications must be accompanied by a curriculum vitae. Applications addressed to the Faculty of Biological and Environmental Sciences, together with the required enclosures, must be emailed to


    The deadline for applications is Friday, 26

    September 2014 at 15.45 local Helsinki time.

    Further information about the position may be obtained from Veli-Pekka

    Heiskanen, Head of Faculty Administration, tel. +358 2941 57580,

    veli-pekka.heiskanen@helsinki.fi, and Floora Ruokonen, Head of Research

    Funding Services, tel. +358 50 311 2534, floora.ruokonen@helsinki.fi.

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